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Presidential Message- October 2010

Greetings from Michigan! Hope you are all off to a productive Fall semester. As I write this message, my eyes are continually drawn out the window, to my favorite tree. There is nothing unusual about this tree, but I love it because it is the one that heralds the new season. Today, the leaves on the top branches are already turning a lovely shade of orange and I know it will not be long before Fall is in full swing. In fact, I am happy to report that temperatures in Michigan are already cooler.

While I watch the leaves rustle on that tree, I am thinking back to our meeting in July. I can say without hesitation that it was one of my favorite SALALM conferences; my thanks to Patricia and Fernando for the excellent program and local arrangements planning. Their efforts not only made for a truly enjoyable experience, but also netted a profit of approximately $11,000! For this I must also extend my thanks to the generous support of Brown University Library and the Center for Latin American and Caribbean Studies at Brown and the Princeton University Library.

For those of you not able to join us in Providence or who simply missed the Town Hall, Business or Executive Board meetings, I would like to provide a few highlights. Foremost in my mind are the two proposals passed at the second Executive Board meeting: 1) a recommendation from the Editorial Board to cease the printed SALALM Newsletter and integrate its contents with the SALALM website and 2) the formation of a SALALM Communication Committee. Both of these proposals spurred lively discussion during the conference at a special session, then again in the Town Hall before passing in the final Executive Board meeting. Currently, I am forming and charging the Communications Committee, whose primary task over the next several months will be to plan the transformation of the Newsletter to its online form. In the interim, the SALALM Newsletter will appear in its same format as a .pdf document. This move will have the immediate effect of saving SALALM approximately $13,000 per year in printing and postage costs. Long term, SALALM’s activities will be more visible to SALALM members and to potential members internationally. It will also allow for a more timely and dynamic news forum.

Both of these proposals developed as a result of Pamela Graham’s e-SALALM initiative, which called for a review of “routine SALALM functions (i.e. Initial memberships and membership renewals, Conference Registration, SALALM election balloting); publications (i.e. Newsletter, Membership Directory,Proceedings and other publications); Publicity and Outreach (i.e. use of blogs, Facebook,podcasts, and other social networking tools to disseminate information and engage existing and potential members); and Intra-SALALM communication (i.e. Group work spaces for committees/subcommittees;tools for sharing documents, minutes, and any project documentation etc.)”. While the Newsletter and Communications Committee proposals take us half way to completing the goals outlined by the e-SALALM proposal, there is still much to be done. To continue this work, I have re-formed the e-SALALM Ad-hoc Committee, which now includes: Alison Hicks, chair; Suzanne Schadl, Nashieli Marcano. The group will focus primarily on a review of routine SALALM functions and Intra-SALALM communication and present their recommendations at our next SALALM meeting in Philadelphia. While I look forward to the committee’s recommendations, I also want to take this opportunity to thank Pamela Graham for her excellent work in developing the e-SALALM proposal and leading this initiative over the last two years.

No less important are two further proposals made by the Editorial Board and accepted at the final Executive Board Meeting. The first changes the “José Toribio Medina Award Criteria for Nomination” at http://salalm.org/honors/criteria.html, to a prize for a noteworthy publication, instead of the more limiting book-length publication and adds journal articles to the list of acceptable formats. The second proposal gives SALALM members the option “to repost papers originally published in SALALM conference proceedings three years after they have been published with the organization” with permission of the SALALM Secretariat. Permission will be granted for non-profit, open-access purposes only.

In other news, PRI, the Policy, Research and Investigation Committee, has initiated a review of the Operations Handbook with an eye toward enhancing its content. And, the Constitutions & Bylaws committee is rewriting the SALALM Constitution & Bylaws as well as drafting an official SALALM mission statement.

As you can see, this will be a buy year for SALALM. I will do my best to keep you updated as the year progresses. I hope you will feel free to send me any comments or suggestions you might have about the initiatives mentioned or anything else SALALM related.

On a final note, I urge you to renew your SALALM membership as soon as possible. The SALALM Secretariat depends on these renewals to carry out the work of the organization. I also encourage you to contribute to the SALALM Challenge Match, which will be matched up to $1,000 thanks to anonymous donor. Don’t miss this exciting opportunity to support SALALM!

Nerea A. Llamas

University of Michigan

Presidential message

I would like to use this space to tell about some of the discussions that took place in late November during the Fall meeting of the Latin America Northeast Libraries Consortium (LANE), hosted by Angela Carreño of the New York University Libraries. The meeting was noticeably different from previous ones because the group had previously agreed to dedicate most of the time to discussing new models and possibilities for cooperative collection development among the members.

During the day-long discussion, we learned about how small groups of libraries within LANE (Brown and Dartmouth, Columbia and Cornell, and BorrowDirect consortium members, for example) are currently exploring and even starting to implement new models of cooperation. We also took time to map the collecting areas within each institution that have or are likely to be adversely affected by budget cuts. The idea was that by identifying those areas and sharing the information, the consortium would be better prepared to coordinate future decisions about collection development priorities and directions.

We also discussed the impact that electronic books might have on our Latin American and Iberian collections, and how could those fit into new models ofcooperative collection development. It was fascinating to hear how some libraries are beginning to incorporate e-book collections in different ways. Some, for example, are encouraging and financially supporting emerging ventures in this area, hoping that their support will be an incentive for the development of better digital products in the near future. Other libraries are proceeding more cautiously and are concerned about costs aswell as about the effect that the trend might have on the future quality of their collections. Interestingly, what did not seem to be possible to answer at this point in time was whether e-books would represent a replacement or a supplement of print.

Additionally, we learned about the ‘Cloud Library’ pilot project currently being conducted by New York University and OCLC Research. The objective of the project is to explore the cost-effectiveness of sourcing a significant proportion of NYU’s local collection through the combination of large scale digital repositories and off site, shared print repositories. We also heard about the impact that the recent study released by Ithaka S+R, “What to Withdraw? Print Collections Management in the Wake of Digitization” (available at http://bibpurl.oclc.org/web/37738) ishaving in some libraries.

I describe the nature of these discussions to the broader SALALM community because the topics are tremendously relevant to the 2010 conference theme and I would like to encourage members to propose papers, presentations and/or workshops that relate to them. Something that became immediately apparent during our discussions was that more data and analysis are necessary to implement new cooperative collection development models that can both, sustain future research and teaching, and preserve the scholarly record. If SALALM, through its committees and its individual members can help to generate some of the data and the analysis that is relevant to Latin American Studies scholarship, the organization would possibly be making a very important contribution to the field.

Fernando Acosta-Rodriguez
Princeton University Library

Presidential message…

>During the last few weeks, I have received several emails and phone calls from SALALM members wishing to discuss their ideas for the Providence 2010 conference program, and also from others who simply wanted to express that they were glad to learn that SALALM would dedicate a whole conference to examining how recent technological and economic trends are transforming the way in which we make available documentation, information, and an important part of the cultural production from Latin America. To those who contacted me, thank you very much for your interest and support.

One of these callers also recommended stating more clearly to the SALALM membership why I think that this is an important and timely topic. I will follow the advice and be very straightforward.

Just as many SALALM members eloquently expressed during the New Orleans and Berlin conferences, I also am concerned about the potentially adverse effects that recent trends will have on the strength of future Latin American research library collections and, consequently, on Latin American Studies scholarship. New technologies, to be sure, do offer fantastic opportunities in the areas of publishing, scholarly communication and access delivery, among others. But the way in which research libraries – often forced by economic circumstances- are implementing new models of acquiring, processing, reformatting and sharing information may unintentionally produce not only negative, but irreparable consequences that will limit the possibilities for future Latin American Studies research.

For example, in one scenario that was discussed during the Berlin conference, research libraries continue to seek badly needed savings by uncritically adopting new acquisitions models that privilege large book distributors, discourage competition, and leave aside the smaller vendors that cannot afford to absorb new costs. The undesired outcome is the crippling of a bibliographic distribution network that SALALM successfully contributed to develop over several decades. With a diminished network, it becomes increasingly difficult and costly, if not impossible, to acquire the noncommercial, nonmainstream, and marginal materials that can only provide a balanced representation of the multiple perspectives, sectors and voices found across Latin American societies. If that scenario becomes a reality, it would represent a major failure on the part of the research libraries. What can and should we, as an organization and as individuals, do about this?

It really is not a matter of resisting change or of sticking to the practices that we know well. It is a matter of first, assessing both the opportunities and the risks presented by those trends, and then advocating for and putting forward the arguments in favor of the practices and strategies that will ensure that research libraries will continue to support Latin American Studies research well into the future. All of this will require increasing levels of collaboration and dialogue within and beyond SALALM. Hopefully, our 2010 meeting in Providence will serve as a broad forum for moving in that direction.

On a different note, as most of you surely know, SALALM isn’t exactly in great financial shape. To generate some savings, the Executive Board recently accepted a recommendation from the Finance Committee requesting that SALALM ceases to contribute matching funds to the Marietta Daniels Shepard Scholarship Fund. As SALALM’s Treasure Jane Garner explained, the scholarship fund has already reached and exceeded the endowment goal. At this moment, what the School of Information at the University of Texas-Austin (http://www.ischool.utexas.edu/) really needs from SALALM is assistance in finding qualified candidates who can make use of the scholarship. The Marietta Daniels Shepard Scholarship Fund’s objective is to support “a student who is committed to fostering the development of libraries in Latin America and the Caribbean by pursuing a professional career in one or more of the countries of Latin America or the Caribbean.” If you know potential candidates who may benefit from the scholarship, please refer them to UT’s School of Information.

Hasta la próxima!

Posted by Fernando Acosta-Rodriguez.

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