HLAS Editorial Assistant (2 vacancies)

The Librarian (Editorial Assistant) provides library support to the bibliographic...

Librarian (Editorial Assistant)

Library of Congress

Agency contact information

2 vacancies in the following location:

  • Washington DC, DC
Work Schedule is Open - Permanent

Opened Thursday 7/7/2016 (7 day(s) ago)

Closes Thursday 7/21/2016 (7 day(s) away)

  • Salary Range

    $43,684.00 to $56,790.00 / Per Year

  • Series & Grade


  • Promotion Potential


  • Supervisory Status


Job Overview


About the Agency

The Librarian (Editorial Assistant) provides library support to the bibliographic operations of Latin American Studies section of the Hispanic Division through the performance of a substantial variety of complex tasks related to the acquisition, bibliographic recording, and routing of over 5,000 books and articles on Latin America reviewed annually.

This position is located in the in Library Services, Collections and Services, Hispanic Division.

The position description number for this position is 346124.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule. This is a non-supervisory, bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.


Prepares appropriate bibliographical records that describe analog and digitized materials in the Handbook database according to established Handbook of Latin American Studies rules, inputting edited annotations and subject terms. In consultation with the Editor, works closely in: a) the development and maintenance of the HLAS Online database of cumulated volumes; and b) recommending additions to the Thesaurus for the HLAS Subject Index. Takes an active role in furthering the automated dissemination of the Handbook.

Aids in the development and maintenance of the records and files for the Section, including those for serial abbreviations, serial records, serial routing, serial order, manuscript received

from contributors, receipt and dispatch of galley-proofs and page,-, proofs, monographs sent out to contributors, serial articles sent out to contributors, abbreviations and acronyms file, HLAS hierarchies, and Collections Access, Loan and Management Division overdue notices. From these and other records, the incumbent provides data for progress reports and helps create flow charts and other aids for scheduling production of the volume.

As assigned and subject to review by the Editor, selects materials for inclusion in the Handbook Latin American Studies. Shares responsibility for the procurement and return of Handbook Latin American Studies materials selected for review by the contributing editors. Maintains continuing liaison with other units within the Library of Congress and with libraries throughout the D.C. area and the country. Coordinates the capabilities and resources of numerous Library units with the needs of contributing editors. In responding to the requests of contributing editors, maintains the necessary division controls and is responsible for the safe transmittal of such materials to the Collections Access, Loan and Management Division.

Shares responsibility in recommending and routing new serials to the Section. Subject to review by the Editor, assigns new serials and monographs to the contributing editors.

Briefs scholars and Hispanic Division and Library of Congress personnel on the HLAS database. Makes photocopies of journal articles and titles pages for contributing editors. Assists readers by locating and obtaining materials from the general and custodial collections; and maintaining control of the diverse in-process collections in the custody of the Hispanic Division.

Observes and arranges for the secure handling of materials. Assists readers with the use of the library's resources including the use of the library's bibliographic reference sources.

Performs basic automated searches in a variety of databases searching for and verifying titles, authors, publication information, and other bibliographic details. Prepares automated records for single items or groups of items following established procedures of the division. Verifies that records correctly describe the books and serial articles in hand. Searches automated sources to assist the editorial staff in acquisition activities and to appropriately answer telephone and mail inquiries in both English and Spanish. Assists in the implementation of digital projects as assigned by Editor.

Performs complex searches to identify the relationship of the piece in hand to the collection as a whole. Follows a substantial number of pertinent instructions concerning the recognition and comparison of dates, authors, titles, etc. Independently imports records.

Job Requirements

Key Requirements


Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Knowledge of editorial processes and procedures**

Knowledge of library processes and procedures**

Ability to communicate in English and Spanish or Portuguese**

Ability to perform liaison duties

Ability to attend to details

Ability to use online computer technology and software applications

Ability to communicate effectively other than in writing

No additional requirements to those listed above.