Research Collection Coordinator - University of Pittsburgh

As the vast majority of the physical collections in our libraries move offsite, the University Library System (ULS) seeks a...

As the vast majority of the physical collections in our libraries move offsite, the University Library System (ULS) seeks a dynamic individual to provide leadership in the overall management, care, and timely delivery of the physical materials comprising the three million volume collection at our offsite storage facility. With a user-centered perspective the incumbent will collaboratively work to ensure that the in-library and the off-site collections most effectively support the research and learning needs of the university. This position will be integral to the implementation of a new inventory control system for our high-density storage materials, and the integration of existing systems to create a seamless fulfillment experience for the user. This position reports to the Associate University Librarian for Collections and Technical Services.

• Manages delivery of all formats of materials housed in both high-density storage and temporary storage.
• Manages operational activities of the high-density storage unit
• As systems change, monitors workflow for inefficiencies and improvements
• Maintains excellent quality control methods
• Manages project to address known problems with storage contents (e.g. database clean up)
• Works with library IT staff and external vendors to migrate to new cloud-based inventory control system, including data migration and integration with new request/fulfillment system
• Ensures consistent and accurate procedures are used with the inventory control system
• Collaboratively strategizes the movement of analog materials among campus libraries and storage.
• Works with internal colleagues to maintain consistent, excellent customer service
• Provides statistical reports as needed
• Monitors the safe and secure handling and transportation of library materials
• Ensures best practices in collection management for the off-site collection
• Participates in cooperative shared print projects

Librarians at the University of Pittsburgh are members of the faculty and are expected to demonstrate continuous professional development in addition to performing their specific responsibilities. This expectation includes activities such as:

• Participating in and contributing to departmental, library and campus-wide committees or working groups
• Participating in professional organizations at a regional, state, national, and/or international level
• Maintaining a broad awareness of current and emerging issues that affect their particular areas of expertise
• Participating in relevant publishing and presentation opportunities
• Pursuing knowledge of professional trends and developments that can be applied to evolving research programs, services and collections

• MLS/MLIS degree from an ALA-accredited program or other advanced degree with a focus on systems.
• Demonstrated strong planning and project management skills and experience.
• Demonstrated experience with quality control and customer service
• Experience with complex information systems, including process and workflow management with demonstrated ability to integrate technology into workflows.
• Strong communication skills.
• Demonstrated ability to be flexible, embrace ambiguity, adapt to change and successfully work independently and collaboratively in a fast-paced, dynamic environment.
• Ability to identify problems, think creatively and carry out solutions independently or as part of a group or team, particularly when several priorities arise at the same time.
• Broad knowledge of cataloging issues, trends, workflows, and best practices in an academic library.

• Demonstrated ability to train staff.
• Previous supervisory experience.

The University of Pittsburgh Library System
The University of Pittsburgh's University Library System ( is a member of the Association of Research Libraries and contains over 4.7 million print and electronic volumes, including access to over 300,000 journals and 570 databases. The University Library System (ULS) consists of 14 libraries and employs 75 faculty librarians and 103 staff. In addition to the ULS, the University of Pittsburgh includes libraries for the health sciences and law school.
The ULS stands at the center of intellectual life at the University of Pittsburgh, fostering connections and knowledge creation and dissemination that help faculty, students, and researchers from around the world to excel in research, scholarship and creative expression. It supports and enhances faculty and student productivity through its extensive collections, innovative Open Access publishing, and user-centered focus.

The ULS has recently enacted a major organizational realignment and is currently aggressively hiring in many areas of strategic priority, including research support, digital scholarship and creation, entrepreneurship and innovation, as we are repositioning our services to respond to and anticipate changes in research, teaching, and learning. We are also in the midst of a top-to-bottom renovation of Hillman Library, the central library of the University of Pittsburgh campus which saw 1.9 million visitors in FY17. The reinvented Hillman ( will be a light-filled home to spaces, from vibrant to serene, for digital making and exploration, showcasing unique collections, advancing academic study, and fostering energetic, collaborative exchange.
This is an exciting time to join the Pitt library system and contribute to envisioning the library of the future.

The University of Pittsburgh
Founded in 1787, the University of Pittsburgh ( is one of the oldest institutions of higher education in the United States. Today Pitt is an internationally recognized center of learning and research, strong in the arts and sciences and the professions. Pitt serves approximately 32,000 students, including more than 9,000 graduate students, in the 16 schools at the Pittsburgh campus and the four regional campuses. Pitt attracts, on average, more than $700 million in research funding every year. It is also one of the nation's top producers of Fulbright students and scholars for the 2017-18 academic year (according to the U.S. Department of State's Bureau of Educational and Cultural Affairs), and is among only 16 institutions in the country to be named a top producer in both the Fulbright U.S. Student and Scholar programs. In 2018, for the second consecutive year, the Wall Street Journal/Times Higher Education College Rankings named Pitt as the best public university in the Northeastern United States.

The City of Pittsburgh
The city of Pittsburgh is located in the foothills of the Allegheny Mountains in Southwestern Pennsylvania. Consistently ranked as one of the most livable cities in the United States, Pittsburgh is recognized for its natural beauty and unique blend of cultural, education, and technological resources. Additional information on the city of Pittsburgh can be found at:

Salary: Commensurate with experience. Comprehensive benefits package including one month vacation per year; excellent medical plans; TIAA/ Vanguard; and tuition assistance.
Successful candidate will meet the criteria for appointment at the rank of Librarian I, and will be hired on an initial 3-year renewable contract. For further information, please see:

To apply, submit letter of application and CV with the names/addresses/phone numbers of three professional references via email to: Sharon McMasters, Personnel Coordinator (
Visa sponsorship is not offered with this position.

Review of applications will begin immediately and continue until position is filled; primary consideration will be given to those received by June 28, 2019
The University of Pittsburgh is an Equal Opportunity Employer -- Minorities/Women/Vets/Disabled