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MOLLAS Minutes SALALM 57 Trinidad and Tobago Hilton Trinidad and Tobago Saturday June 16, 2012

SALALM 57 Trinidad and Tobago

Hilton Trinidad and Tobago

Saturday June 16, 2012

12:30 PM

Present: Barbara Álvarez (University of Michigan), Paloma Celís -Carvajal (University of Wisconsin), José O. Díaz (The Ohio State University), David Dressing (Notre Dame), Lisa Gardinier (University of Iowa), Luis González (Indiana University), Melissa Guy (Arizona State University), Allison Hicks (University of Colorado), Megan Lacy (IU-PUI), Nerea Llamas (University of Michigan), Molly Malloy (New Mexico State University), Susan Schadl (University of New Mexico), Rafael Tarragón (University of Minnesota), Sarah G. Wenzel (University of Chicago), Mary Jo Zeter (Michigan State).

 

1. Paloma Celís-Carvajál welcomed all present. She started the meeting by circulating a card and a Certificate of Appreciation that will be presented to Jana Kranz in recognition of her multiple contributions to MOLLAS.

2. Institutional Reports:

  • Paloma Celís-Carvajál reported that the search for a new director of libraries will be dormant throughout the summer months.  Libraries are being consolidated throughout campus and smaller libraries and reading rooms are now being closed. Retirements continue on the rise (numbers range between 15 and 20 percent). She expects a 10 percent budget cut this coming year. With the retirement of the East European Studies Librarian Paloma now is responsible for two additional areas: Italian and French language and literature.
  • José O Díaz announced that he is now the Head of Area Studies. He supervises eleven library employees and all activities related to the library’s area studies collections. Additionally, the Ohio State University Libraries now has an approval plan for Brazilian imprints with Susan Bach and is talking with Iberoamericana about a potential gathering plan. The Libraries’ Scholarly Communication Department is now assisting the Spanish and Portuguese Department in the publication of a new open access journal titled Alter/nativas. This joint venture will use the Open Journal System software. Open Journal Systems (OJS) is a journal management and publishing system that has been developed by the Public Knowledge Project through its federally funded efforts to expand and improve access to research. Finally, José announced that last May former Mexican President Ernesto Zedillo visited the University Libraries and gave a talk on the topic of globalization.
  • David Dressing announced that Notre Dame’s new University Librarian is Diane Parr Walker former deputy university librarian at the University of Virginia. Her arrival has brought about some administrative changes. Finally, this last year David made an acquisitions trip to Cochabamba, Bolivia.
  • Lisa Gardinier reported that a massive cohort of new librarians have been hired at the University of Iowa. Concomitantly, large numbers of people are retiring. The Spanish and Portuguese Department is in the process of adding to its offerings a Master of Fine Arts in creative writing.
  • Luis González indicated that Indiana’s budget has not grown in any significant way. He described his budget as small yet steady. The Library recently hired a new director of collection management. The position’s responsibilities will center on collection analysis, the transfer of materials to offsite facilities, and the management of the stacks. Finally, Indiana is also experiencing a good number of retirements.
  • Melisa Guy described the situation at Arizona State as stable. The Libraries are making use of the Hathi and the Western Regional Storage Trust. The use of the patron driven acquisition program is strong and growing. The Library recently added university presses to its patron-driven program. The budget for Latin American acquisitions is stable and the University is regrouping to reapply for title XI monies. The library has hired a Chicano studies curator and the University is creating a new college centered on Trans-border studies and Chicano and US-Mexico history.
  • Allison Hicks informed the group that reorganization efforts continue at the University of Colorado. Last year she had the chance to visit La Feria Internacional del Libro in Bogotá, Colombia.
  • Nerea Llamas and Barbara Álvarez announced that the University of Michigan has a new Associate University Librarian for Research. They also announced that Michigan’s current Dean of Libraries Paul Courant will soon retire. Finally, Michigan’s Head of Collections is planning to use circulation data to determine funding allocations.
  • Megan Lacy mentioned that IUPUI is conducting an environmental scan of its instruction activities. It is also experimenting with ebrary’s patron-driven acquisitions
  • Molly Malloy reported that New Mexico State continues to suffer from a poor book budget. Last year the library’s book budget experienced a 60% cut. The libraries priorities are to now to switch money to online serials and to continue to build collections centered on border research. The NMSUL recently hired a new Associate Dean.
  • Susan Schadl announced that former Kent State University Provost, Robert Frank, is the University of New Mexico’s new president. The UNM library is creating a learning commons centered on STEM. University officials believe that such a space will help students and wil increase retention. Finally, Susan reported that the Latin American Studies collection is in good shape.
  • Rafael Tarragó announced some changes at the University of Minnesota. An Associate University Librarian with collections and teaching and learning responsibilities is now in place. Rafael also reported that the budget remains flat at UM.
  • Sarah G. Wenzel announced some administrative reshuffling at the University of Chicago. She added that tight budgets have resulted in lost positions in the areas of Latin American Language and Literature. Currently, there’s a search underway for the position of librarian for political science and international relations.
  • Mary Jo Zeter reported that Michigan State’s head of collections had circulation data from the SCAT tables attached to Millenium. The usefulness of this data is yet to be ascertained due to errors and other issues.

3. The Committed tabled the agenda item focused on HAPI journals. The committee agreed that Susan and Rafael will send a remainder about the project to MOLLAS members. Along the same lines, the MOLLAS list will migrate to SALALM and will be managed by Melissa Guy.

4. The Committee approved the minutes from the Lawrence, Kansas meeting. Sarah G. Wenzel provided the following revisions/additions: “Sarah G. Wenzel reported that the formal Latin American Program at the University of Chicago is fairly new (approximately ten years old) and has new opportunities to grow and develop. Her institution recently inaugurated the Joe and Rika Mansueto Library. The new library has capacity for storing 4.5 million books in its underground storage facility. This year the University did not provide the library with continuation money for e-resources.”

5. Paloma reminded the committee that we have not followed up on any of the action items approved at the Kansas meeting. The committee decided that our project this year will be a collection scope analysis that will reveal our current strengths. The criteria will be based on a 1 to 5 scale. Allison Hicks will send the group a reminder. The completion deadline is November 30, 2012.

6. With the departure of Jana Kranz from Kansas MOLLAS is now trying to decide how to conduct its non-SALALM meeting. Susan suggested exploring virtual meetings. She will look into the software/hardware needs and report back to the group. Paloma suggested a hybrid meeting in which some participants could drive and other will access the meeting remotely.

Meeting adjourned 2:00 PM

Respectfully submitted,

José O. Díaz,

The Ohio State University

 

 

MOLLAS Consortium MINUTES October 18-October 20, 2011

October 18, 2011

Jana Krentz called the meeting to order at 2:10 PM.

 

The following librarians were present:  Paula Mae Carns Librarian for Latin America and Caribbean Library Collections, Univ. of Illinois at Urbana–Champaign; Paloma Celis Carbajal, Bibliographer for Latin American, Caribbean, and Iberian Studies Collection, University of Wisconsin; José Díaz, Latin American & Iberian Studies Librarian, The Ohio State University; David Dressing, Latin American & Iberian Studies Librarian, University of Notre Dame; Luis González, Librarian for Latin American and Iberian Studies, Indiana University; Alison Hicks, Humanities Research and Instruction Librarian (Romance Languages), University of Colorado;  Jana Krentz, Head, Dept. for Spain, Portugal & Latin America; Head of International Area Studies, University of Kansas; Meagan Lacy, Humanities Librarian Indiana University–Purdue University Indianapolis; Nerea Llamas, Latin American, Caribbean, & Iberian Studies Librarian, University of Michigan; Molly E. Molloy Border & Latin American Subject Specialist, New Mexico State University Library; Suzanne Schadl, Coordinator, Inter-American Studies, University of New Mexico, Sarah Wenzel, Bibliographer for Literatures of Europe and the Americas, University of Chicago.

 

INSTITUTIONAL MEMBERS REPORTS

Sarah Wenzel (U of Chicago) reported that the Latin American Program at the University of Chicago is fairly new (approximately ten years old) and has new opportunities to grow and develop. Her institution recently inaugurated the Joe and Rika Mansueto Library. The new library contains no books. All print materials are kept in an offsite facility. This year the University did not provide the library with continuation money for e-resources.

Paula Carns (University of Illinois U-C) announced that her institution intends to hire a Latin Americanist with a strong background in the social sciences and Brazil to assume the duties of Latin American librarian. Once the position is filled she intends to return to her regular job as Classics Librarian. The Center for Latin American Studies at UIUC has nearly one million dollars and it intends to hire an Eminent Historian for Brazil. She also indicated that UIUC possesses the fifth or sixth largest collection of Latin American materials in the country and that its budget for next year looks steady. José Díaz (The Ohio State University) announced that the library will receive 35k in funding from the Latin American Studies Title VI grant. The University now offers a minor in Latino Studies and he is planning to request one-time money to start building an adequate core collection for the Latino Studies program. The Department of Spanish and Portuguese now offers an MA/PhD in Brazilian studies as well as courses in Quechua. He also indicated that the library now has four new associate university librarians. Suzanne Schadl (University of New Mexico) announced that her institution has both a new President and Provost. The Provost allotted monies to fill somewhere between 27 to 34 new positions (some are half year positions). The Dean of Libraries would like to enhance electronic access and have a 60/40 split (60 electronic -40 print). Her institution remains busy with data management issues, data curation, the Lobo Vault (Lobo Vault is UNM’s Institutional Repository. It hosts scholarly publications from UNM faculty, graduate student theses and dissertations, and UNM administrative records). She also mentioned that she has created an approval plan for Paraguay ($2,500 per annum). Although funding for LAT collections continues to be strong, the library felt the cut in Title VI money. Jana Krentz (University of Kansas) reported that the Latin American Studies budget remains stable. She attributed this to the state’s better than average economy. She also informed the group that KU has ended its monograph exchange programs and that the library is now using the PRIMO catalog. The Kansas’ Center for Latin American Studies has a new director. She indicated that the teaching of Native languages will be strengthened by the KU’s partnership with the Haskell Indian Nations University. Ms. Krentz also reported about a library study carried out by the Huron Consulting Group. David Dressing (University of Notre Dame) remarked that this is his first MOLLAS meeting. He announced that the budget at Notre Dame also remains steady. Notre Dame has a new library director and continues to be strong in traditional fields such Catholic Theology, Latin American History, and Irish Studies. Megan Lacy (IUPUI) is the Humanities librarian with responsibilities for Languages and Literature including Spanish. She also reported at steady budget at her institution. Luis González (IU-Bloomington) informed the group that in spite of a stable budget cuts in Title VI monies led to no additional funds allocated to the library. Additionally, he mentioned that CIC Library Directors have made a commitment to sharing the costs of storing and managing lesser-used print materials. IU has committed to ingesting, retaining and servicing this journal collection for at least 25 years and beyond that for as long as the CIC libraries continue to offset the costs of storage. IU is also carrying out a pilot project on patron drive acquisitions. Finally, Mr. González reported that he was one of the recently-released ARL SPEC Kit 324 Collecting Global Resources. Paloma Celís Carbajal (UW) reported an 8% across the board cut at the University of Wisconsin. She mentioned that most governments jobs have been “restructured,” many workers have led the state, and others have retired. Flex time has been taken away and employees now have to check-in and check-out. UW’s acquisitions department lost 25% of its personnel. Ken Frazier the Director of the University of Wisconsin-Madison General Library System since 1992 retired. The library is doing a pilot project on patron-driven acquisitions for e-books in the humanities and social sciences. It now provides access to Digitalia a Hispanic Database of e-books and e-journals, Gale’s Scholar: Latin American & the Caribbean, Pro-Quest’s International Newsstand. Nerea Llamas (University of Michigan) announced that her library is going through a reorganization following the departure of the Associate Librarian for Public Services. The University now has six AULs. The collections received one half a percent budge (o.5%) budget increase. The Latin American Collection received NO Title VI money. Nerea also indicated that the University has three new Romance languages faculty members covering Mexico, North Africa/Al-Andalus. The University will invest $50 million to develop innovative ideas about global challenges and opportunities as well as up to $25 million as it directly puts money into its own startup businesses.  The 5-year, $50 million “Third Century Initiative” will aim to develop innovative, multidisciplinary teaching and scholarship approaches to such topics as climate change, poverty and malnutrition, energy storage, affordable health care and social justice challenges. Allison Hicks (University of Colorado) reported that UC experienced a 20% budget cut. This is the third consecutive year the university has received budget cuts. She also announced that 16% of the libraries’ collection is now offsite. The University hired four Catalan professors. Molly Molloy (New Mexico State University) reported that NMSU experienced a 27% cut to its serials budget and 60% to its monographic budget. She also indicated that the library building continues to suffer from structural problems and that has prompted a major book shift. The Center for Latin American Studies allocated 4K to the library.

REGIONAL CONSORTIA REPORT UPDATES

 

California Cooperative Latin American Collection Development Group or CALAFIA (Nerea Llamas)

Jennifer Osorio is currently serving as interim Latin American Studies bibliographer. Salvador Guerena highlighted some questions he had about UCSB’s responsibility for the Mexican States agreements. He indicated that some materials seemed out of scope of research. He added that at his institution financial support for the program has been reduced from $1,500 to $1,000. Since UCR dropped out of the program in 2008, UCSC took over the responsibility of collecting Coahuilia. UCSD agreed to pick up Yucatan and Quintana Roo. UCSD agreed to go back and pick up Coahuila from 2010 to the present. Those attending the meeting agreed to try and submit a list of all their active standing orders related to Latin America and Spanish (including Peninsular Spanish). UCSD will get matters going by sending out its active orders to use as a basis. UCSD will also maintain a central list.  Harvell (UCSD) asked of it would be possible to CALAFIA members to share the text of their approval plans with each other to facilitate cooperation. The group decided to share them via email. Harvell asked for a sample approval plan for Central America.

The group discussed a proposal sent from the Argentine Vendor Garcia Cambeiro who has developed a shared approval plan for NYU and NYPL for Argentina. Due to financial constrains the group is not interested in such a plan for Argentina. USC thought Peru might be a better candidate. Finally, Harvell, agreed to try and schedule conference calls every two months.

 

Latin American Studies Southeast Regional Libraries/LASER  (José Díaz)

 

A couple of years ago Laser libraries used the Worldcat Collection Analysis program (http://www.oclc.org/collectionanalysis/) to get an overview of collections. They have also collected data on the vendors used and approval plans they have in place.  The group realized that they are collecting from the same countries. It also agreed that it’s not practical to give out assignments for a particular country per some type of Farmington arrangement of collaboration.  Instead, the group finds it more practical to focus on deep collecting by regions within a country. Thinking along those lines some Laser libraries have identified particular Mexican states in which they will collect. Additionally, some Laser libraries are also trying collaboration on collecting in a particular country in which one institution collects social sciences and the other humanities. The two institutions use the same vendor and routinely compare invoices to determine an acceptable amount of duplication as well as bringing in unique titles.

Finally, LASER institutions will be comparing notes again at SALALM 2012 meeting since it doesn’t anticipate having an outside meeting.

 

Latin American North East Library Consortium LANE

(Paloma Celís Carvajal))

 

A representative from the National Records Administration’s office in New York City gave a presentation on Puerto Ricans collections. A guide to the collections can be found here:

http://www.lanelibraries.org/PR_Ref_Guide_Rev9.pdf

LANE librarian participated in a workshop on locating Latin American statistics. Additionally, LANE continued its discussion, started in the fall, regarding the use of mobile devices to serve patrons needs. The discussion centered on ipads, and concurrently, their apps. The group also followed up on a previous discussion reading future directions for LANE. One possibility is the creation of a LANE-wide The discussion focused on the

 

 

 

 

October 19th, 2011

Dean Lorraine Haricombe welcomed MOLLAS to Lawrence, Kansas and offered brief remarks about the importance of Area Studies Librarianship.

Vicki Doll from UK’s East Asian Library gave a presentation on The Council on East Asian Library (CEAL) Statistics. This is an annual publication of statistical data of East Asian libraries and museum collections (volumes held, volumes added gross, current serials, other materials, electronic resources), expenditures (expenditures and grant support), staffing, and services in North America. CEAL annual statistics have been collected and published annually in Journal of East Asian Libraries (JEAL) since late 1980s. The online statistics database covers CEAL statistics from 1999 to present with a parallel hard copy publication of CEAL statistics in the February issue of JEAL, the CEAL official publication. Pre-1999 statistics data was added in 2007. Ms. Doll spoke about the challenges of maintaining this database and the support it requires in terms of programing, staffing, and institutional cooperation.

Marianne Reed and Brian Rosenblum from KU’s Center for Digital Scholarship gave a presentation on the Center’s current projects and initiatives. Of particular interest to MOLLAS is The Central American Thesis and Dissertations Digital Collection. In short, Professor Emeritus Charles Stansifer of the History department and the staff of the Scholarly Communications program at the KU Libraries’ Center for Digital Scholarship have worked together to obtain permission from these former students to digitize their theses and dissertations so that they could be made freely available through KU’s institutional repository,  The collection’s current holding can be found here: http://kuscholarworks.ku.edu/dspace/handle/1808/7107

The afternoon session focused on three topics: the recently published ARL SPEC kit –Collecting Global Collections, E-book acquisitions, and Libraries’ use of social media and mobile technologies. Luis González (Indiana University) collaborated on the Latin American section of the Spec-kit and reported on the challenges and difficulties of this type of survey. He echoed the report’s view that area studies collections have taken on increased significance over the past decade. In the post-9/11 world, more emphasis has been given to international studies and, consequently, collecting international resources, both in the traditional area studies disciplines and more widely across all fields. Luis supports the report’s basic conclusion that collecting for global resources in North American research libraries is strong and that interest in Latin American collection remains very high. The TOC and executive summary for Collecting Global Collections can be found here: http://www.arl.org/bm~doc/spec-324-web.pdf.  During the rest of the afternoon the group held a free-flowing discussion centered on E-books acquisitions and the use of social media. Participants discussed e-book providers such as E-brary, Casalini’s Digital Division, and Scielo Espana. The group also discussed the recently-released Gale World Scholar Latin America. The group agreed that World Scholar Latin America is designed for undergrads and that its search feature has problems. Some MOLLAS members indicated that they would purchase the archive but not the yearly additions.  There was additional discussion regarding Gale’s INFORME, a database reference tool that indexes, images, and full-text of popular Hispanic magazines. The discussion then briefly shifted to the use of social media in our institutions. Most of us are using some form of social media to reach our constituency. Facebook and Twitter seem to be most prevalent.  The groups also discussed the usefulness of mobile devices such as I-PADS and other tools such as libguides. Finally, the group discussed, rather inconclusively, the advantages and disadvantages of Webinars using Skype technology and the possibility of holding the MOLLAS meeting at SALALM by coming to SALALM either one day early or staying one day later. No consensus was reached.

 

 

October 20th, 2011

Action items presented at MOLLAS closing session

 

 

  1. Jana Krentz will approach Vickie Doll, East Asian Librarian at KU, to ask more about the possibility of using the ‘software’ for the Asian Libraries Statistical  Database.
  2. Paloma Celis will approach the Interlibrary Loan Cooperation Committee in SALALM to ask how they work out new ILL agreements.
  3. Read Miguel Valladares’ report on Collaborative Coll Development. This report is available at the LANE website.
  4. Paloma Celis and Nerea Llamas (and anyone else who would wish to work with them) will work together for the counting of their holding to report at our meeting in SALALM.
  5. Alison Hicks will work in Google Docs on a chart to map out collection strengths. We have all agreed to add our information by March 31, 2012.
  6. All members interested will update their commitment to MOLLAS Mexican Collaborative Collection Agreement (everyone will also include the publishers/publishing houses).
  7. Study the possibility of collaborative work among MOLLAS members in the creation/maintenance of libguides.
  8. Suzanne Schadl will study the possibility of distance learning systems for future MOLLAS virtual meetings.
  9. All members will e-mail Mary Raple an updated blurb of the description of the collection strengths of each of our collections that appear in: http://www.lib.ku.edu/mollas/collectionstrengths.html

 

Respectfully submitted,

José O. Díaz, Ph.D.

MINUTES OF MOLLAS MEETING AT SALALM LVI Philadelphia, Pennsylvania, 28 May 2011

Members present: Paloma Celis de Carvajal (U of Wisconsin-Madison), José Díaz (OSU), David Dressing (U of Notre Dame), Luis González (Indiana U-Bloomington), Jana Krentz (U of Kansas), Nerea Llamas, Convener (U of Michigan), Suzanne Schadl (UNM), Rafael E. Tarragó, Secretary (U of MN), Mary Jo Zeter (MSU)

 

Visitors: Leif Addleson (Books from Mexico)

 

INTRODUCTION

The meeting was opened at 11am by Nerea. Two of the librarians from member institutions present have taken their positions recently, and they introduced themselves. José Díaz is the new Librarian for Latin American Studies at Ohio State University, and David Dressing is the new Librarian for Latin American Studies at the University of Notre Dame.

 

HAPI JOURNALS PROJECT

The first item in the agenda to be discussed was the project to create a list of the titles indexed in HAPI indicating which are owned by MOLLAS libraries and who has what. This list could be used eventually for a MOLLAS collection development cooperation project, where each MOLLAS member library would commit to keeping its subscriptions to a certain number

of the titles indexed by HAPI, to ensure that  there will be at least one copy of each of the HAPI titles in the Midwest by having all of those titles covered by the MOLLAS libraries as a whole.

 

MOLLAS members have been sending lists of their holdings to Kansas to be entered in a master list created by Mary Raple, Jana’s assistant, and Jana commented that she has received lists from several MOLLAS members, but that the information in them is not consistent. Some lists included all the journals from Latin America held at the institutions sending them, while some others did not indicate whether their subscription was current and if they received the hard-copy

edition. The last two pieces of information are important if the master list of HAPI journals received by MOLLAS members is going to be used for a collection development project, where currency is an essential consideration, and where paper will be important, given the restrictions that some publishers make on the sharing of articles and digital editions through interlibrary loans.

 

There was a general discussion concerning this list of HAPI titles owned by MOLLAS members. Some of the questions raised were: how much information about holdings at each MOLLAS library is necessary to make the list useful for collection development cooperation? Is it necessary to make a commitment to subscribing to the paper edition for collection development purposes? will retention of back files be part of the commitment if there is a collection development project? Nerea remarked that, given the e-only policies of many libraries the commitment to keeping the paper subscription to a HAPI title may be difficult for some. Jana said that she had asked Dora Loh (UCLA) what CALAFIA has done with a project similar to the one being considered by MOLLAS, and that she had said that the librarians in University of California campuses have made the commitment to keep paper editions of journals included

in collection development cooperation projects.

 

Jana suggested that we consider 2010 the starting date of our project. That means that in the master list of HAPI titles owned by MOLLAS libraries the holdings indicated will begin in 2010, and Suzanne seconded this suggestion. Rafael said that he will ask the HAPI editors if they have added or dropped any titles since the 2007 edition, the last year HAPI was published on paper. The list of HAPI titles used by MOLLAS members who have prepared the list of holdings at their institution is the list that was printed in the 2007 edition. Rafael will send that list to the

new MOLLAS members.

 

We had a quorum and came to an agreement about the details for the implementation of the HAPI journals project. First we will create a master list of the titles indexed in HAPI that MOLLAS librarians receive currently indicating when it is received in paper. Next we will decide which titles each library will want to keep as essential to research in its home institution. Finally we will prepare a list assigning each member a group of titles to keep a subscription

in hard copy to the last. Once the above has been decided, and “ironed-out” we will propose this project to pertinent authorities in the administration of our home institutions in order to receive authorization to keep the paper subscriptions of the assigned titles, if necessary weaving e-only mandates, and as the last titles to be cancelled in case of budget cuts. The main purpose of the collection development project is to assure that there will be at least one copy of each of the HAPI titles in the Midwest by having all of those titles covered by the MOLLAS libraries as a group.

 

MIGRATION OF MOLLAS LIST-SERV

The next item to be discussed was the migration of the MOLLAS list serv to another host, because Marne is leaving Ohio University. Jose Diaz said that he will look into the possibility of Ohio State University taking this responsibility.

 

MID-YEAR MOLLAS MEETING IN KANSAS

The third item to be discussed was having a mid-year working meeting in Kansas. Every two years the University of Kansas has hosted a MOLLAS working meeting in the summer. The group agreed to have this year’s meeting in October, and Jana said that she will try to obtain funding from the Kansas Latin American Studies Title VI grant for it.  But Jana suggested that it would be useful if each one of us tried to obtain travel money from his/her home institution  to attend the meeting.

 

Suggested topics for the agenda of the meeting in Kansas were the details for the implementation of the HAPI journals project; the possibility of collection development cooperation in the acquisition of telenovelas from Latin American countries (at present Wisconsin is collecting telenovelas from Mexico, and Minnesota is considering collecting them from Brazil); collecting films and DVDs; and the MOLLAS web site.

 

 

 

MOLLAS MEMBERSHIP EXPANSION

The fourth item to be discussed was MOLLAS membership expansion. For several years MOLLAS meetings have been attended by librarians from Midwestern institutions that have not joined MOLLAS formally. There was consensus in the group about the desirability of inviting those librarians to join MOLLAS formally. The Convener will write to them. Jana commented that funding travelling to the Kansas mid-year meetings will become more difficult if MOLLAS expands. At this point it includes 13 institutions.

 

ELECTIONS

The last item to be brought up at the meeting was the election of a new Convener and Secretary. Paloma Celis de Carbajal will be the Convener and José Díaz will be the Secretary for the next two years.

 

CONCLUSION

Luis González reported on the results of the recent ARL SPEC Kit survey entitled Collecting Global Resources, prepared by the Area Studeis Department of the Herman B. wells Library at Indiana University. Published by the ARL, SPEC Kits are the standard source of information on key issues and current practices in academic librarianship today. Information is gathered from ARL institutions through online surveys. Fifty-three percent of the 126 ARL member institutions completed the survey, which was conducted between March 7 and April 8, 2011. (Note from the scribe: The published report was released in September 2011. The executive summary from SPEC Kit324 can be accessed at http://www.arl.org/news/pr/spec324-20september11.shtml

 

Historically and at the present time, Latin America is one of the top areas of collecting among ARL institutions. The majority of the respondents reported that they have been able to keep the same level of financial support for global resources within the last five years. For Latin America,

Specifically, 77% of the respondents (N=57) replied saying that they have maintained the expenditures for that period of time. Luis announced that Indiana University-Bloomington is planning to host a conference on area studies librarianship in 2012.

 

Lief asked if the results of the ARL survey were a sign of current interest or a “last hurrah!” for a long standing interest at United States universities for area studies. Luis replied that according to the survey data area studies are still a vibrant field at universities in the United States. Jana said that in 2010-2011 Kansas hosted meetings in African Studies and in Slavic Studies, suggesting that faculty members have a continuing interest in them, and that university administrators emphasize globalization, although there is a lack of funding for international collections.

 

The meeting adjourned at 12:30pm

 

Respectfully submitted,

 

Rafael E. Tarragó, Secretary

 

MINUTES OF MOLLAS MEETING AT SALALM LV Providence, Rhode Island, 23 July 2010

Members present: Paula M. Carns (U of Illinois at UC), Luis Gonzalez (Indiana U-Bloomington), Marne Grinolds (Ohio U), Jana Krentz (U of Kansas), Nereal Llamas, Convener (U of Michigan), Suzanne Schadl (UNM), Rafael E. Tarrago, Secretary (U of MN), Mary Jo Zeter (MSU)

Visitors: Allison Hicks (U of Colorado-Boulder), Meagan Lacy (Indiana U Purdue at Indianapolis), Mary Raple (U of Kansas), Sarah G. Wenzel (U of Chicago)

 

INTRODUCTION

Nerea openend the meeting welcoming those present. Jana introduced Mary Raple, her assistant. Given the fact that there were three visitors at the meeting, all those present introduced themselves.

 

2009 MINUTES

The minutes for last year’s meeting in Berlin were accepted, and they wil be sent to Kansas to be posted in the MOLLAS web site. Institutional reports were shared through the MOLLAS institutional list serv.

 

INSTITUTIONAL REPORTS

Sarah G. Wenzel expressed interest in being added to the MOLLAS list, and asked what MOLLAS members included in their institutional reports. Her position at the University of Chicago includes responsibility for Romance languages, and Latin American literature is part of these. She said that Latin American Studies at the U of Chicago are covered by the librarians assigned to several disciplines.

 

GROUP DISCUSSION OF LIBRARY ISSUES

Jana reported that the University of Kansas Libraries is involved in several collection development cooperative projects. Nerea reported that in Michigan the Dean of Libraries has suggested that the Libraries could become involved in more collaborative projects.  Suzanne reported that at the UNM there is an emphasis in supporting special collections and that the Latin American Art collection has received support. Suzanne also reported that at UNM user driven collection development has been adopted, except for Latin American Studies, Native American Studies, and Chicano Studies.

 

From the general discussion on developments at the libraries in MOLLAS institutions, it could be surmised that they differ, but that an emphasis on liaison work over collections work seems to be a general trend. Also the adoption in varying degress of collection on demand. These developments have been started in some cases after visits by the R2 consultants–Minnesota and Indiana–who emphasize library floor space as an important consideration. At the Univesity of Michigan there have been workshops about collection development, and users statistics are a big source of the changes proposed. Policies about cataloging differ too. In the U of Illinois at UC Latin American materials are sent to a remote storage and they are cataloged by request, while at MSU they have dropped from OCLC, because of concerns about its records.

 

The group agreed that it is important to gather data in order to support claims about the importance of collections in area studies. Jana suggested that area studies librarians ought to write articles for library journals about the peculiarities of their collections, and documenting their arguments with data. She would like to have a meeting in Kansas to discuss African, Asian, Latin American, and Slavic area studies that would include faculty members, librarians, and administrators. Luis said that his colleagues in area studies at Indiana U-Bloomington have presented a proposal for drafting a survey on global collections to map the field of area studies in libraries.

 

COOPERATIVE COLLECTION DEVELOPMENT

Nerea brought to the group two collection cooperation projects that were mentioned at the meeting of MOLLAS last year. The first one of these projects was the coverage of HAPI titles published on paper among all MOLLAS libraries. She proposed using the list of periodicals analyzed by HAPI published in the 2007 issue in order to make a list of HAPI indexes journals and dividing the titles in the list among ourselves. Jana suggested that the implementation of this project be assigned to an individual, and to have that person ake sure that all steps are followed to completion. Rafael will send a copy of the list of periodicals analyzed in the 2007 issue of HAPI to the LAS librarians at MOLLAS member institutions. Paula qualified what we will be doing as searching what titles we have in print in our libraries By December everyone will have reported which of those titles are held at his/her institution. Participation on this project will be based on present holdings at each of the MOLLAS libraries periodicals collections. Jana and Suzanne will coordinate this project.

 

Next Nerea mentioned the Mexican monographs collection cooperation project agreed by MOLLAS members at the meeting last year in Berlin. At that meeting we agreed to share collecting Mexican materials by topic in the following manner:

Michigan–colonial history

Kansas–immigration and transnational movement

Indiana–indigenous languages and literatures and political history

UNM–art

Minnesota–women and gender issues

Wilsconsin–contemporary literature

Nerea wants to formalize this project, and she will send to all MOLLAS members a message concerning this project.

 

FINAL CONSIDERATIONS

Nerea expressed concern about the carrying over of MOLLAS membership when the LAS librarian at a MOLLAS member institutions changes jobs or passes away–Scott Van Jacob has not been replaced and the University of Notre Dame is not represented in MOLLAS at present. Jana suggested that the MOLLAS convenor should write every year a letter to the directors of member libraries to remind them of the presence of MOLLAS. Suzanne proposed that this shoud be done by someone designated as overseer/manager whose holder would do that annual contact with library directors, and would also contact the replacements of MOLLAS members who retire or leave their job. She volunteered to take that position.

 

The meeting was adjourned.

 

Respectfully submitted,

 

Rafael E. Tarrago, Secretary

 

MINUTES OF MOLLAS MEETING AT SALALM LIV Berlin, Germany, 4 July 2009

Berlin, Germany, 4 July 2009, 2-4pm

Members present: Paloma Celis (U of Wisconsin-Madison), Luis González (Indiana U), Marne Grinolds (Ohio U), Jana Krentz (Kansas U), Nerea Llamas, Convener (U of Michigan), Suzanne Schadl (UNM), Rafael E. Tarragó (U of MN), Mary Jo Zeter (MSU)
Visitor: Alma Ortega (U of San Diego)

This year members shared institutional reports through the MOLLAS institutional list-serv. Nerea opened the meeting welcoming those present.

The first item on the agenda was the web page. It had been suggested that we might want to have a wiki instead of  a webpage. The members present agreed that the page  hosted at Kansas University is serving us well. They reviewed the page and decided that it does not need any changes.

Corporate purchases was next on the agenda. First the acquisitions of telenovelas was discussed. Some MOLLAS members are now actively purchasing DVDs of telenovelas, because in many MOLLAS member institutions they are being used in courses. Those present agreed to consult with vendors from Argentina, Brazil, Colombia, Mexico, Venezuela and Spain the possibility of obtaining this type of materials through them. In the same context of corporate purchasing books published by cartoneras were discussed. Paloma Celis mentioned that the number of publishers of these art books in Latin America has increased. Several MOLLAS members have been purchasing these type of materials, but not all are collecting them.. In Wisconsin they are collecting them systematically, and in October of this year they will host a conference on cartonera publications. Paloma shared the conference webpage, a blog about cartoneras, and a research guide. Jana said that in Kansas they will begin to collect cartonera publications from El Salvador. In Indiana they collect cartonera publications too, and they keep them in offsite storage in special acid free envelopes.

Collaboration in the purchase of Mexican imprints was discussed also. The common agreement was to share collecting Mexican materials by topic in the following manner:
Michigan-colonial history
Kansas-immigration and transnational movements
Indiana-indigenous languages and literatures and political history
New Mexico-art
Minnesota-women and gender issues
Wisconsin-contemporary literature
Each one of us will write a description of what subjects he/she will cover thoroughly in the context of Mexican imprints. The aim of this project is to have a complete coverage of Mexico between all our institutional libraries.

Digital resources were brought up as another possible cooperation project, but there was general agreement not to pursue that route, because LARRP is already doing this.
The last issue discussed was the coverage of journals indexed in HAPI by libraries members of SALALM. It was agreed that we would share lists of titles that we are considering canceling.

Respectfully submitted,

Rafael E. Tarragó, Secretary

MOLLAS Meeting Minutes October 15, 2007

Attendance: Paloma Celis-Carbajal, University of Wisconsin; Nelly González, University of Illinois; Marne Grinolds, Ohio University; Nerea A. LLamas, University of Michigan; Mary Jo Zeter, Michigan State University.

 

Monday, October 15, 2007

 

I. Meeting with Subject Specialist Bibliographers

 

The MOLLAS group began by meeting with Memorial Library subject specialist bibliographers. After introductions, there was an informal conversation about collection strategies and cataloging issues. Phyllis Holman Weisbard, Women’s Studies Librarian (pweisbard@library.wisc.edu), briefly demoed her project: WAVE: Women’s AudioVisuals in English, a catalog of videos and films related to women. WAVE is one resource within the UW Digital Collections (http://uwdc.library.wisc.edu). Although the project title refers to English language material, Phyllis encouraged us to send her Latin American related titles in English or subtitled in English.

II. MOLLAS Discussion

 

Following up on the WAVE project, we discussed the merits of creating a database of Latin American films. Mary Jo thought that it would not be useful. Paloma and Nerea thought there was some need, given the lack of subject headings to identify these items. No consensus was reached. We also talked about Jesus Alonso Regalado’s idea (generated in SALALM) of adding a “Latin American Video” note to cataloging records to identify films in our OPACs.

 

Before the meeting, Rafael suggested via email that we talk with our respective ILL departments and set up a limited ILL program for videos within MOLLAS. That way we could focus on cooperative collection development.

 

Mary Jo demoed ENCORE, MSU’s new multifaceted catalog search option, which allows the user to easily identify and limit their search results to videos. It is in beta currently. Mary Jo feels the relevancy ranking does not work well.

 

Round Robin:

 

Ohio:

Film is the biggest aspect of Ohio’s popular culture collection. Marne can only purchase Region 0 or 1 dvds, so she is limited in the number and scope of videos she can acquire. The Film Studies program also buys Latin American videos. Brazil is Ohio’s primary focus for film. The Spanish language bibliographer may also buy films. Ohio has not focused on Popular Culture in general. Ted Foster began purchasing cookbooks. Marne has continued this practice somewhat, but has been told to defer to the Human and Consumer Sciences Bibliographer.

 

Marne has begun a collection of memoirs to give students a feel for life in Latin America. They are mostly in English. She discussed the difficulty of acquiring materials from Latin America, because her acquisitions department does not want to work with Latin American bookdealers.

 

Marne has also ordered Brazilian children’s books. Those she ordered directly from the publishers.

 

Wisconsin:

 

Paloma has collected heavily in African diaspora and films, mostly documentaries. Wisconsin collects diaspora for their faculty, but also because of their LARRP assignment. Wisconsin’s Eloisa Cartonera collection is growing. Paloma acquired them from the workshop in Buenos Aires. Two Latin American faculty members use the collection. The Art Department also uses them as they are interested in the History of Printing. Wisconsin digitized the covers and title pages and created a database that will be public by the end of Fall 2007.

 

Wisconsin has a collection of approximately 1700 Literatura del Cordel books. Paloma is planning a possible project to digitize and catalog the collection.

 

Michigan

 

Michigan has collected popular culture material broadly, with no specific focus. The film and video collection is growing. It is a mix of films and documentaries. These are purchased mostly by the Askwith Media Library, which is very receptive to Nerea’s recommendations as a complement to its own efforts to acquire Latin American video. For example, at Nerea’s suggestion, Askwith purchased the entire Latin American Video Archive collection before it closed, greatly enhancing the collection.  The Screen Arts & Culture Department (i.e. film studies) also maintains its own library of film and video for use by the department’s faculty and students.

 

Illinois

Illinois is developing a database on the Black diaspora in the Americas “Black experience in the Caribbean and Latin America” http://media.library.uiuc.edu/projects/afla/ (in progress) This database will include citations to resources in the humanities and social sciences. Records will include the IU call number when available and the OCLC number to facilitate interlibrary loan.

 

The Bibliographic Guide to Gabriel Garcia Marquez, 2002-on is also an online database which will allow users to consult this extensive bibliography on the author.

 

The Illinois Library has changed its process for funding videos. In the past the funding for the acquisition of AV materials was done twice a year by competition. The new policy will allow us to order as needed without waiting for competition funds. This will be beneficial to Latin American Studies because in this manner Nelly expects to acquire more videos in the coming year.

 

Michigan State

 

Mary Jo talked about MSU’s important collection of comic art, which began in the 1970s. She demoed the various indexes that exist on the web site, http://www.lib.msu.edu/comics. The collection is also available via MSU’s catalog, MAGIC. Only the Library of Congress has a collection of similar size. From the web site: “The most important categories of material in the Comic Art Collection, based on current completeness and emphasis, are the U.S. comic books, the international comics collection, the newspaper strip books, and the historical and critical materials. Smaller sub-collections include animation-related material, Big Little Books, books illustrated by comic artists or written by comics professionals, propaganda comics, tie-ins to comic-related movies, the Eclipse Comics archive, and clipping and ephemera files.” The collection is the work of Randy Scott.

 

MSU has two new Brazilian faculty, one has been using a lot of film, so Mary Jo has acquired many new titles through García Cambeiro and Livraria Cultural. She is also buying Mexican Cine de Oro titles for a professor in the Spanish department as well as some secondary sources.

 

Other pop cultures purchases have been popular novels like La sombra del viento. These are Spanish bestselling, contemporary fiction that are global in nature.

 

III. Brownbag lunch with UW School of Library and Information Science (SLIS) Students

 

MOLLAS members joined SLIS students for an informal lunch to discuss Latin American Librarianship. We each talked briefly about our career paths and current positions, taking questions from students and one faculty member. We also emphasized our participation in SALALM and its importance to our work.

 

IV. Meeting with UW Spanish & Portuguese Department Faculty

 

Faculty Attendance: Severino Albuquerque; Ellen Sapega; Paola Hernandez; Guillermina de Ferrari

 

MOLLAS members met with faculty who worked with popular culture material and who were available to attend one of two sessions. They were asked to talk about their use of popular culture material and what difficulties they faced in discovering or accessing this material. Severino Albuquerque and Ellen Sapega expressed the difficulty of reconciling where the library and the museum meet in terms of physical items e.g. ex-votos. They also expressed a need for better discovery tools. Prof. Albuquerque cited Prof. Mark Curran’s (Arizona) Cordel Connection web site (http://www.public.asu.edu/~atmjc/) as a good tool for locating Literatura de Cordel. Prof. Sapega thought a database of Latin American film would be useful. Another idea was a newsletter of new library acquisitions. Other materials of interest are tour guides, cook books and materials related to trauma tourism.

 

Paola Hernández works on Argentinean drama. For her research, she is interested in critical newspaper and journal articles that gauge audiences’ reactions. She also needs posters, programs and most importantly, criticism of performances. Criticism is typically published in the cultural supplements of newspapers (e.g. Ñ, from Clarín). Unfortunately, these supplements are usually not included in the online versions of newspapers or in aggregator databases. We discussed at length how to find and acquire these. Prof. Hernández mentioned that Argentores in Buenos Aires (www.argentores.org.ar) has a clipping file of criticism arranged by date. There is no index. We discussed approaching Argentores about digitizing the file, but decided that copyright would prohibit it. Microfilm is an option, but without an index, it would still be difficult to locate the material.

 

Guillermina de Ferrari researches Afro Cuban art and culture. She is especially interested in representations of Cuban art, especially art exhibition catalogs. We discussed the difficulty in acquiring these materials and strategies for identifying and purchasing them. Prof. De Ferrari noted that the American Friends of the Ludwig Association of Cuba have acquired many catalogs and could perhaps be of help. She has worked with them in the past. Prof. De Ferrari also mentioned three important authors working in the field of Cuban art and culture: Ivan de la Nuez, Gerardo Mosquera and Rafael Rojas. She also knows of 3-4 galleries in New York that work with Cuban art, e.g. cubaartny.org.

 

 

Tuesday, October 16, 2007

 

I. Meeting at LACIS, the Latin American, Caribbean and Iberian Studies Center

 

MOLLAS members began Tuesday morning by meeting with Alberto Vargas, Associate Director of LACIS. We thanked him for supporting our meeting and particularly for funding coffee breaks, a lunch and a dinner. Then we had the opportunity to explain MOLLAS’ function and share our meeting agenda.

 

At one point, the conversation turned to the Land Tenure collection, which is now incorporated into the Agricultural Sciences library. It is no longer being developed, but continues to be an important collection.

 

Other topics of conversation included LACIS’ activities for the year, including the Latin American Film Festival. This year the focus will be on Argentinean film. Cinemathique is the group on campus that facilitates film festivals like LACIS’ as well as having their own affiliated faculty and courses. With regard to invited speakers, Nelly suggested that MOLLAS’s Latin American and Caribbean centers pursue a way to ‘share’ speakers. Since MOLLAS institutions are relatively close geographically, the expense of traveling is reduced. Thus, if one center invites a speaker from Latin America, other MOLLAS centers could coordinate and host the same speaker at their institutions. Since the speaker would already be in the mid-west, the cost to each center would be reduced.  The first writer we had in mind to bring is Guillermo Arriaga screenwriter of Amores Perros, 21 Grams and Babel. This will depend upon his availability since his fame continues to grow.

 

 

II. Visit to the Wisconsin Historical Society

 

MOLLAS members visited the Wisconsin Historical Society, where Helmut Knies gave us a tour and highlighted WHS’s collection strengths. WHS has an extensive collection of African-American newspapers, including some papers produced by Caribbean communities in the U.S. Helmut provided us each with a title list of African –American and American Indian newspapers. They also collect Hispanic/ Latino newspapers, but in smaller numbers. In general, WHS collects many periodicals that are generally considered ‘marginal’ such as homeless papers, church newsletters and newspapers published for U.S. military bases.

 

III. MOLLAS Discussion continued:

 

Mary Jo handed out the document “Issues in Film Collections.” We discussed access to films in the catalog as well as physical access.

 

1) Paloma brought up the issue of preservation. Wisconsin no longer makes preservation copies of their multimedia. Expensive or hard to find items are at risk of loss or destruction. We had further discussion about videos and copyright. Mary Jo felt fairly certain that preservation copies are allowed under the ‘fair-use’ clause. MSU is exercising that right and has a new policy to selectively make circulating copies of their tapes and DVDs.

 

We reviewed once again Rafael’s suggestion that we pursue interlibrary loan amongst the MOLLAS libraries.

 

Action: Mary Jo will suggest this to the rest of MOLLAS via email.

 

Vendors and pricing

Mary Jo suggested creating a web page on the MOLLAS web site that would contain links to film & telenovela resources. It could be in the form of a wiki so that we could all update it.

 

Action:   Mary Jo will suggest that Kansas create a wiki for the film studies resources.

 

2) Following trends in scholarship in popular culture.

 

Popular Culture Association/ American Culture Association

We discussed the organization, which has regional affiliate groups. Mary Jo highlighted some of the panels related to Latin America held at their conference and highlighted their serial Journal of Popular Culture. We also looked at their web site.

 

Mary Jo also mentioned Studies in Latin American Popular Culture as another good source for following trends in popular culture scholarship.

 

3) Supporting popular culture scholarship through library collections

 

a. The conversation turned to Telenovelas. Paloma proposed that we create a distributed resources project for telenovelas amongst MOLLAS libraries. Telenovelas are particularly difficult to acquire because purchasing them from their producers requires paying for showing rights.

 

Action: Mary Jo will propose it to the rest of the group on the list.

 

b. Create a list of Hispanic newspapers for the web site.

 

 

IV. Second Meeting with UW faculty

 

Faculty attendance: Glen Close; Ruben Medina; Katarzyna Beilin; Jim Escalante and Kathleen O’Connell.

 

Jim is interested in Cuban art, posters, hand made books, limited edition books; art exhibition catalogs and anything that is popular expression through art in Latin America.

 

Ruben Medina noted that performance videos are needed, but difficult to find. Ruben also expressed the difficulty of locating videos on campus because the collections are physically separate and there is no centralized list. He also mentioned that VHS copies should be replaced. Paloma noted that she would like to convert VHSs in the collection to DVD, but the copyright law is unclear. Ruben noted that DVDs are used often in classes, even in literature classes and that DVDs have extras and are more easily manipulated (e.g. turning on/off subtitles). If they are not available in the library they rely on personal copies or borrowing from each other.

 

The discussion turned to Visual Culture, which is a new cluster at UW. It is a hybrid of history, visual art and popular culture, the intersection of different disciplines and media (e.g. performance art). It is difficult to define and individual scholars think of it differently.

 

Katia wants to see Spanish films as soon as possible. She suggests keeping track of the film festivals and especially those films that win festival awards. She also uses avant –garde films which also can be difficult to purchase. She is working on a book on violence in film.

 

Ruben suggests buying ‘cortos’ because they are useful in instruction.

 

There was discussion about how to notify faculty of new films that are bought. Paloma suggested sending lists of materials ordered.

 

Kathleen O’Connell teaches book arts and is interested in printed material.

 

Ruben mentioned a group in Mexico called ‘Poema a peso’. They would write a poem, attach candy and then sell them on the street. He wondered if anyone collected these. He also described “Taco shop poets” in San Diego who later published their work.

 

Glenn asked about collecting music. Paloma responded that she does not buy music CDs, but can refer them to her colleague for purchase. She does buy documentaries that are related to music.

 

V. Meeting with Jim Danky

 

Our last meeting was with Jim Danky, formerly of the Wisconsin Historical Society. Jim was responsible for the extensive serial collections at the WHS. He emphasized to us that the role of the state was overly represented in our libraries. He stated that these materials are important, but we lose differing perspectives. Instead, Jim emphasized the need to collect ‘marginal’ titles that actually represent the majority, like church newsletters. He believes that this material should be preserved in more than one location, and definitely outside its country of origin.

 

Jim talked about his visit to Costa Rica and pondered black Costa Ricans’ marginalization. He also spoke about his trip to Buenos Aires, where he was anxious to see places associated with the dirty war. This focused his thoughts on how memory works. In Buenos Aires, he acquired a number of interesting publications, which he shared. Hechos en Buenos Aires, a homeless paper; Página 12, Barcelona; Hoy: semanario del comunismo revolucionario de Argentina; Nueva voz (Partido obrero revolucionario); Periódico Mensual (Asociación Madres de la Plaza de Mayo), all of which are the types of ‘marginal’ publications he believes should be collected. This type of collecting fills the holes in scholarship. Researchers are not always focusing on the themes/ sources that should be used to document society/culture.

 

Jim also shared a Afro-Mexican periodical called Fandango, published by PACMYC & CONACULTA.

 

Jim then discussed his Newspapers and Periodicals of the African Diaspora project. It includes citations to periodicals published by African diaspora communities throughout the world. See: http://mendota.english.wisc.edu/~danky/diaspora/

 

The discussion focused on how to collect these very marginal materials that are difficult to acquire. Mary Jo commented that her colleagues don’t understand the challenges of collecting Latin American materials. Jim suggested promoting her work by writing useful articles such as an overview of the Costa Rican press, reviews of particular periodicals or highlighting unique items in the collection, rather than articles for library journals. Another effective tools is a blog where you can highlight and publicize materials and collection activities.

 

VI. Wrap Up

 

MOLLAS’ next meeting will be held during SALALM LIII in New Orleans.

 

MOLLAS Meeting Minutes SALALM 52 April 27, 2007

*********Draft*******

Attendance: José Almeida (visitor), Paloma Celis-Carbajal, Marsha Forys, Luis González, Nelly González, Marne Grinolds, Jana Krentz, Nerea LLamas (Recorder), Rafael Tarragó, Scott Van Jacob, Mary Jo Zeter (Convener),

 

The Minutes from our previous meeting at SALALM in Santo Domingo (2006) were reviewed. Scott had changes to suggest, but opted to send them later via email.

 

Action: Scott will send changes via email.

 

Agenda:

 

Website

 

Mary Jo sent an update about MSU’s lending policy to Emily at Kansas. Rafael has updated information from New Mexico State University.

 

Action:  Rafael will send Emily the NMSU updates.

 

Minimal Level Expectations

 

This topic was carried over from the Santo Domingo meeting. Members again agreed that there is a reasonable expectation of participation from group members.

 

Action: Mary Jo will draft a letter to be sent to non-participating MOLLAS representatives.

 

Membership

 

The conversation turned to whether or not Cathy Marsicek (UNM) would begin a new regional group. Cathy was not present and there was no other information available. The question arose as to whether or not Cathy had the authority to remove UNM from MOLLAS or if the decision should be made by Library Administration. NMSU & UNM will continue as members of MOLLAS until further notice.

 

Multi-media

 

Paloma asked about interlibrary loan of videos and wondered how others deal with the issue of archival copies. Discussion ensued about copyright. Kansas makes copies of Dvds and circulates the copies, keeping the originals as archival copies.

 

Consortial Agreements

Bibliografia de la Literatura Española : Mary Jo successfully arranged for a consortial offer for this product. MSU & Iowa subscribed.

 

EcoAmericas: Mary Jo put this title on the agenda, but later decided it was not a good candidate for consortial purchase. The group agreed. Nelly commented that it wasn’t very scholarly and wondered about its use. This led to further discussion about content. Mary Jo is still considering a purchase for MSU.

 

El País: Mary Jo sent a letter to Prisacom requesting consortial pricing for El País Online. There was no response.

Action: No further action will be taken.

 

Rafael suggested we negotiate for Latinobarometro, but the consensus was that it would be better for LARRP to negotiate.

 

Nelly suggested the Hispanic Experience, which is part of the larger American Experience.

Action: Rafael will take the lead in contacting the publisher.

 

OCLC Collection Analysis Tool

 

Luis has worked with the tool and shared his experience and some of database’s limitations. Luis provided copies of his collection report as well as a graph. This was part of a library-wide project to define Indiana’s collection strengths. Luis compared holdings for Latin American & Iberia to the rest of Indiana’s collection as well as to collections in peer institutions.

 

Scott asked Luis to circulate the Social Science divisions he used in defining his search to help others create reports.

 

It was suggested that the Collection Analysis Tool could be used cooperatively.

Action: We should continue to discuss this in future meetings.

 

Annual Meeting

 

Wisconsin has offered to host the meeting, but participants would have to pay for their own travel.

 

Scott proposed meeting around an issue/project like the Collection Analysis Tool. Nelly suggested populism [??]. Mary Jo suggested a theme like popular culture or film as a cooperative collection development project. Paloma suggested creating a database of film titles held in our libraries. The database would have to have unique search parameters that do not duplicate our OPACs.

 

Action: We will continue discussing a theme to present to potential host institutions on the mailing list.

 

Marsha asked why we need to meet face-to-face and suggested we find alternative forms of meeting. The group then discussed results of past meetings that would not be possible in another forum.

 

CLACSO Online Archive Cataloging

 

Scott suggests looking into this project and making recommendations. Luis has already approached his technical services department about cataloging e-resources. He learned that Serial Solutions may expand into cataloging records for e-books.

 

Action: Nerea will follow up with the cataloging department at UM about their progress on cataloging these materials.

 

Institutional Reports…

 

Iowa – Marsha Forys

 

UI Libraries (general)

  • Received a 5% increase for the acquisitions budget.  The cumulative effect of inflation for existing commitments and demand for new resources resulted in the decision to cut journal subscriptions by approximately $225,000.

 

  • Storage (Archival) facility planning.  Working groups have been set up.  Architect has been chosen and they’re looking for a site.

 

Latin American Studies-Related Activities and Happenings

  • Undertook a journal cancellation project for funds.  Also, an attempt is being made to move some subscriptions from print + electronic to electronic only.  My target cancellation figures were  $350 (spanport) and $700 (latamst).

 

  • Because we moved our US/UK approval plan from Blackwell to YBP, set up profiles for my funds.  Began using YBP in January ‘07.

 

  • 1 new Latin American Studies faculty member in fall 2006. Met with and gave a tour to three candidates for a faculty position in the Dept of Spanish & Portuguese.  The search was successful and the faculty member will begin working at Iowa in fall 2007.

 

  • Purchased Pedro Lastra’s collection of letters from Latin American authors to strengthen our Latin American special collections. http://www.lib.uiowa.edu/spec-coll/MSC/ToMsC850/MsC844/MsC_844pedrolastra.htm

 

  • Became a “point person” for Latino/a collections

 

  • Set up trials of some expensive sources. Added two of them to the collection Bibliografía de la literature española desde 1980 and Life & Times of Jorge Luis Borges.

 

  • Participated in the Main Library’s weeding of duplicates project by looking at possible discards to determine if they should be kept.

 

  • As I learned of free, open-access journals in my subject areas, requested that they be put into InfoHawk and the E-journals page.  Examples include Anthurium, A Caribbean Studies Journal.

 

  • Located and had sources added to these Resources by Subject pages on the Libraries’ website: Latin American Studies, Spanish Literature,

 

  • Suggested that the Libraries be involved in some way in the April ’07 Borges symposium. To that end, arranged a meeting between faculty and Special Collections librarians.  The result of the meeting will be a book exhibit and a reception, both to be in Special Collections.

 

Instructional Services Provided

  • Prepared for and taught a total of 35 course-related instruction sessions reaching 594 undergraduate and 13 graduate students. 11 of the 35 were new class preparations. The department breakdown was: Spanish & Portuguese, 23 sessions, of which I conducted 11 in the Spanish language; Health & Sport Studies, 1; History, 5; Journalism/Mass Communication, 5; Communication Studies, 1.

 

  • Gave 1 one-hour workshop for 18 new Dept. of Spanish & Portuguese TAs.

 

Miscellaneous

  • Am a HAPI (Hispanic American Periodicals Index) indexer, responsible for reading and indexing 6 journals.

 

Campus environment

  • Failed presidential search in the fall that led to a vote of no confidence in the Board of Regents by the Faculty Senate and other groups.  A new search committee was formed and is working right now.

 

Indiana – Luis González

 

Indiana has a new President. The Library has filled numerous positions and there has been a noticeable turnover of library staff.

 

Indiana received a $500,000 increase to its collection budget, which does not cover inflation. Humanities and Social Sciences have taken a 6% cut in monographs and the Sciences have cut 6% in journals.

 

Luis received Title VI funding for library materials, $15,000 for the first year and $10,000 for the following 3 years. Funds will be spent on programs outlined on the handout Luis passed around in the meeting.

 

IU Scholar Works, IU’s institutional repository, launched a year and a half ago. Copyright remains an issue. Some selectors are contacting publishers to inquire about rights and permissions policies. Luis will compile data to share with faculty to encourage them to contribute to the repository.

 

Ohio – Marne Grinolds

 

Ohio subscribed to PRISMA and Fuente Académica (through OhioLINK) and purchased the Guatemala New Archive and Info Bureau on microfilm.

 

Marne is working on a project to enhance the Portuguese literature and Brazilian collections since there are new emphases on campus in these areas.

 

Other library activities include building renovation; a work redesign; search for a new dean; and a redesign of the collection allocation formula. The library also is expecting a $12,000,000 budget deficit next year.

 

Marne also has a couple of new roles. She is now selector for linguistics and in charge of distance education.

 

 

Kansas – Jana Krentz

 

Kansas has a new Provost and new Dean of Libraries, who was formerly at Bowling Green University. The previous Dean had been unpopular with the faculty and library staff. Jana welcomed the new Dean with a portfolio that discussed the Area Studies collections. As a result, Area Studies will move to a new space on the 5th floor and was elevated to a branch library with Jana serving as the head. The 5th floor space will be renovated and will include a seminar room for film viewing.

 

Kansas has a new Africana librarian.

 

In budget news, Jana has a $5,000 grant to buy films this year. She has had to cut serials by 12% over the last 2 years.

 

The Latin American Studies Center lost Title VI funding this year, but they are looking at this in a positive light. Given the restriction of Title VI funding, they expect to have more freedom without it.

 

Jana received a teaching award. She is the first librarian to do so.

 

Notre Dame – Scott Van Jacob

 

Scott has put together an exhibit of literary manuscripts.

 

They have purchased 310 Manuel Puig letters and 30 official documents from Uruguay.

 

Scott plans to create a Latin American Independence web site for the 200th anniversary in 2010.

 

Scott is using the WorldCat analysis tool to purchase $100,000 of history materials for the collection.

 

 

University of Wisconsin – Paloma Celis-Carbajal

 

Wisconsin joined the Google project. Documents will the first collection to be digitzed as will anything pre-1923 held by the Wisconsin Historical Society.  In terms of Latin American materials, they may work with University of Texas to create a complimentary collection.

 

Wisconsin has changed English language vendors from Yankee to Blackwell.

 

In librarian news, the English Language & Literature selector and the Campus Coordinator for Library Instruction are retiring. Wisconsin has a new Social Studies Librarian as well as a new African Studies position.

 

There will be a cancellation project over the summer.

 

The Library acquired Library Press Display (ProQuest), which they will try for 2 years before reevaluating it.

 

Paloma is working on a project to digitize Eloisa Cartonera covers and titles pages to provide better/ expanded access to the collection. Metadata will be created according to Dublin Core and the project will include an introductory essay. It should be available by the end of 2007.

 

Paloma is also organizing a digitization project between UW and the University of Lisbon, which will probably include 16th century materials. They are looking for grants to fund the project, so the scope is not yet defined

 

 

Minnesota – Rafael Taragó.

 

Minnesota’s collection budget was increased. Rafael has begun new approval plans.

 

New faculty at Minnesota are interested in film. Rafael has received $5,000- $10,000 to build the Latin American film collection.

 

A 16th century document, which contains minutes of a 1582 meeting to discuss the encomiendos was added to the Ibero-American Digitization Project.

 

Rafael published an annotated bibliography, titled Los kurakas : una bibliografía anotada (1609-2005) de fuentes impresas sobre los señores andinos en Perú y Alto Perú entre 1533 y 1825 and sent copies to MOLLAS members. (Thank you, Rafael !)

 

University of New Mexico – José Almeida

 

Our guest from UNM talked about his project to develop a harvester that would mine data from Latin American repositories in Venezuela, Mexico and Brazil.

 

Michigan State University – Mary Jo Zeter

 

Mary Jo received a 12% increase to her budget for Latin American materials. Special purchases this year include Brazilian chap books, La Licorne and the Códice Murúa. MSU’s library has also subscribed to Newspaper Direct and Library Press Display (ProQuest).

 

MSU has a new Brazilian Portuguese faculty member and a second position has been approved for next year.

 

Mary Jo is working on an exhibit of pre-hispanic meso-american cultures.

 

University of Illinois – Nelly González

 

The Illinois Library is going through a process of consolidation.

 

There is an emphasis on campus to prioritize global studies.

 

Nelly’s budget has remained the same.

 

Nelly is working on the “Black experience in the Caribbean and Latin America” database. It will be freely available online by the end of 2007.

 

The Center for Latin American Studies developed a travelling exhibit that went to small public libraries in Illinois. It was meant to address concerns that small towns in Illinois knew little about Latin American.

 

There will be a Caribbean exhibit at the Spurlock Museum beginning in January 2008.

 

Nelly is continuing her work on the Gabrial García Márquez database.

MOLLAS Meeting Minutes SALALM LI Sunday, March 19, 2006

MOLLAS Meeting Minutes
SALALM LI
Sunday, March 19, 2006
Attendance: Paloma Celis-Carbajal, Nelly González, Marne Grinolds, Sean Knowlton (observer),
Nerea A. LLamas, Molly Molloy, James Simon (observer), Rafael Tarragó, Scott Van Jacob, Mary Jo
Zeter,
After introductions, the group moved on to agenda items.
1. Review of the MOLLAS website:
News Magazines & Business (Zeter): Mary Jo updated the site and added relevant urls. She submitted
the changes to Kansas, but the page has not yet been updated.
AV Materials (González): Nelly announced that Illinois’ AV materials will circulate on a trial basis.
Collection Development Policies (Tarragó): Rafael has not yet updated this section, but he received
new information from New Mexico State to add.
Special Collections (Tarragó): Nothing to update. Ohio State has not sent information for this section.
Microfilm (LLamas): An update is in progress.
2. Cooperative Acquisition Projects:
a. CRL Shared Purchase: Three MOLLAS members (Nelly, Mary Jo & Jana) recommended to CRL a
shared purchase of the newspaper Uno mas uno. Since CRL did purchase this (and Plantation Life in
the Caribbean), we now know this strategy is effective.
Action: We should mention to our respective administrators that this cooperative effort was successful
in saving funds at individual institutions.
b. Central American Archives (CAA): CAA was also included on the LAMP agenda, but ultimately
not discussed. There is speculation that LAMP is considering a purchase. ProQuest indicated that there
is a new pricing model. The discussion then focused on resubmitting a purchase request to CRL for
portions of the collection and a cooperative purchase within MOLLAS or in cooperation with other
regional groups.
Action: MOLLAS should monitor pricing and offers and continue the discussion by email.
c. El País: MOLLAS’ attempt to secure consortial pricing failed. Mary Jo sent a letter, translated by
Nelly, to the contact person at El País, but received no reply. The group then debated generally
whether or not it is necessary to subscribe to El País given their changing policies about access to
backfiles. The history of the consortial offer was reviewed for those unfamiliar with the proposal.
Action: No further action will be taken.
3. Iberian Resources
The discussion focused on whether or not MOLLAS should include Iberian resources in its mandate.
Some of the members also work with Iberian Studies and would find cooperation in this area useful.
Others, however, felt that Iberia was not among the responsibilities of everyone in the group and that
we should not dilute our mission. It was suggested that we create links on our web site to the ISIS web
page instead.
Action: MOLLAS will continue to focus on Latin America only.
4. Membership
The main issue discussed was whether or not to expand MOLLAS membership to Brigham Young,
Arizona State and University of Colorado.
Mary Jo began the discussion by referring to points she made by email prior to the meeting.
The opinions vary by member:
Rafael wants to define our region and stay within those parameters.
Nelly feels that including the proposed members will make MOLLAS stronger.
Molly noted that even the Midwestern schools are geographically separated. As an aside, she noted
that MOLLAS is not listed in the SALALM Operations Manual.
All agreed that funding is an important issue. Four Title VI applications included requests for meeting
funds: Kansas, NMSU, Wisconsin & MSU/Notre Dame.
Sean expressed interest in exploring options for uniting with other Western schools, whether through
MOLLAS or as a separate group. He feels that these institutions share a common history. He will take
the lead in bringing those schools together to discuss options.
Mary Jo suggested waiting until Cathy Marsicek assumes her new position at the University of New
Mexico. She has expressed interest in beginning a new group.
The conversation turned to minimal level expectations of membership in MOLLAS. Scott & Mary Jo
expressed that at a minimum there should be collaboration on the web site. After further discussion, it
was agreed that non-cooperating librarians should be contacted about this and given an opportunity to
clarify their position on participation in MOLLAS.
Action: Mary Jo will draft a letter.
5. Institutional Reports
Wisconsin:
Paloma will send her report later by email.
New Mexico State University:
NMSU’s Title VI grant application includes a request for funding for a MOLLAS meeting.
UNM will host SALALM LII in Albuquerque. The hotel has been chosen, but the conference budget is
not yet complete. The propsed conference theme is International borders in the Americas, focusing on
security and free trade issues.
Two interesting conferences are being held at NMSU: a) Lineae Terrarum: International Borders
Conference, which focuses on border issues and b) Social Justice Symposium, which Molly helped
organize, focuses on women in Juarez, Mexico.
Molly will also be teaching an undergraduate course on Latin American border studies.
Notre Dame:
ND is implementing their digital repository. Most of the Kellogg Papers have been included. The
repository will go live next year.
Scott received $160,000 one-time funding for Spain & Argentine & Latin American history. $30,000 is
on-going funding for the Hispanic Caribbean.
The ND Library received $1,000,000 from the Fiesta Bowl earnings, which will be dedicated to
European history works.
Scott purchased the archives of 3 Mexican textile mills and 9 letters by Manuel Puig, which include a
4-page autobiography.
Scott is also planning an exhibit next Spring for the Latin American literary manuscript collection.
Minnesota:
Collections:
There have been two reorganizations since August 2005. Funding for Iberian and Latin American
materials remains unchanged. There is more money for collections, but all of it has gone into an
approval plan for US imprints with YBP. The U of MN has acquired facsimiles ofr the Murúa Codex
and the Medocino Codex published by Testimonio Compañia Editorial.
The approval plan with Iberbook is working–a good deal of books on Latin American history and
Latin American literature is published in Spain, and authors like Zoe Valdez and Enrique Bryce
Echenique publish there. The reorganization of the approval plan with YBP (Selection to Access
Project) has freed staff to catalog the backlog–for example, the 1991 ed. of the complete works of Jose
Martí have been cataloged, 2 years after their acquisition.
Cooperative Projects:
The U of MN Libraries will continue its cooperative arrangement with the U of Wisconsin Ibero-
American Texts Electronic Library. A 1552 Seville imprint containing a report of the 1550 dispute
between Bartolomé de Las Casas and Juan G. de Sepúlveda at the James Ford Bell Library has been
digitized and mounted in the IATEL. U of MN continues to contribute to LAPTOC.
Personal Report:
The recently published _Encyclopedia of Caribbean Literature_ (Westport, CT: Greenwood Press,
2006), edited by former SALALM member Danilo Figueredo, has 9 entries on Negrista literature and
Cuban authors by Rafael. Rafael also contributed one article to the recently published volume _The
Cuban Republic and Jose Marti_ (Lexington Books).
Illinois:
Nelly is hosting a travelling exhibit and is considering a second one.
She received a grant from an Illinois alumnus and bought the Codex Murúa and Codex Mendocino.
Next year, Illinois will host the Calypso exhibit at the Spurloch museum.
Nelly published vol. 12 of the Bolivian Studies Journal.
MSU:
Mary Jo will send her report by email.
MSU worked on the Title VI application with Notre Dame.
Mary Jo went to the book fair in Caracas, Venezuela. She acquired many government published
tabloid style papers on topics such as health campaigns, literacy, indigenous rights, etc.
Mary Jo is experimenting with the Worldcat Collection Analysis Software. She ran an experimental
report between MSU & Indiana.
Michigan:
Collections:
The base budgets for Latin American Studies increased by $10,000 this year, $7,000 for literature and
$3,000 for history and social sciences. These funds have been used mostly to keep up with faculty’s
growing interest in Dominican and Puerto Rican materials, though not exclusively. As part of the
Programmatic Review process, my colleague Tom Burnett and I received the funds primarily because
we documented a growth in teaching and research in Latin American studies using a variety of
statistics. We also used interlibrary loan statistics to
demonstrate a high rate of requests for Latin American titles.
Status of the University Librarian:
Our Interim University Librarian, James Hilton, has taken a position at the University of Virginia. John
King, dean of the School of Information will be the next Interim UL. Since the new Provost, Teresa A.
Sullivan, will begin June 1st, a search for a permanent UL could begin by Fall. There is little
information about the search except that it will be a national search. The committee has not been
formed.
ERO search:
We are in the process of recruiting an Electronic Resources Officer who will coordinate and support
the purchasing of electronic resources. Interviews began this week and run through March 24th.
Spanish Language News Service:
UM recently launched a Spanish language News Service that “distributes stories on groundbreaking
scientific findings, consumer-oriented health news, and other subjects including social, cultural and
economic trends.” Stories are distributed in Spanish with English translations. See
http://www.umich.edu/news/index.html?Releases/2006/Mar06/r031306 for more information about the
service and http://www.umich.edu/news/Es/ for the news archive. In 1994 UM launched it’s Portal en
Espanol (http://www.umich.edu/Es/index.php), a Spanish language portal that provides information on
Michigan academics, research and student life
Note: Reports from Indiana, Iowa and Ohio were sent by email prior to the meeting.

MINUTES OF MOLLAS MEETING AT THE U. OF KANSAS Lawrence, Kansas, 4-6 august 2005

Present: Paloma Celis-Carbajal (U. of Wisconsin), Nelly S. González (U. of Illinois), Mina Jane Gothrey (U. of New Mexico), Jana Krentz (Kansas U.), Nerea Llamas (U. of Michigan), Molly Molloy (New Mexico State University), Rafael E. Tarragó (U. of Minnesota), Scott Van Jacob (U. of Notre Dame), and Mary Jo Zeter (Michigan State University).

Absent: Marsha Forys (U.of Iowa), Luis González  (Indiana U.), Marne Grinolds (Ohio U.), Ted Riedinger (Ohio State U.)

Convener: Scott Van Jacob

All sessions were held at the Watson Library’s Clark Instruction Center.

FRIDAY  5 AUGUST 2005

First Session, 9-10:30am.
The MOLLAS representatives were welcomed by Stella Bentley, Dean of Librarians at the University of Kansas.

Scott Van Jacob opened the meeting introducing the new officers: Mary Jo Zeter (Convener), and Nerea Llamas (Secretary).

Jana announced a change to the original agenda for the afternoon presentation of the Asian Statistical Database. It will be presented by Alex Lei.

Institutional updates were presented as follows:

U. of Michigan: Nerea reported that the position of  Library  Director is vacant, and that it will remain so until a new  Provost is hired. In the meantime there is an interim director. A proposal for reallocating funds for history and literature of Latin America was granted. The Information Center in the Library has been renovated. Metadata software that allows for cross searching databases has been implemented under the name searchtools. The Latin American Studies Center is applying for a Title VI grant that includes a Library component.

University of Kansas: Jana reported that additional responsibilities have been assigned to her, including teaching 42 sessions in Latin American Studies and Spanish. Budget cuts have required serials reviews. Latin American Studies have received a large donation of Central American materials. Jana now heads the International Studies and Cultures Council. Next year she will be traveling to Peru (exchange program with the U. de San Marcos), and to Costa Rica (to read a paper on bibliographic instruction at the U. of Costa Rica, and to teach two workshops–at a library and at a library school).

U. of Wisconsin: Paloma reported that the search for a permanent Bibliographer continues.  At the Center for Latin American Studies they have a new Director, and Associate Director, and they are filing a Title VI proposal including additional funds for the Library. The budget has remained the same, and as a result a serials cancellation project is under way. The Library is digitizing its card catalog, and it is projecting a new storage building outside Madison.

Michigan State: Mary Jo reported that the Library joined  LAMP, and that the Latin American Studies Center is paying for the membership fee. A Panamanian author has donated a collection of first editions of works by Panamanian authors, and the budget for materials at the library has been increased. There is a new Assistant  Director for Collections at the Library. The Latin American Studies Center is preparing a Title VI proposal with the University of Notre Dame. This year she took buying trips to Costa Rica and to the Dominican Republic.

New Mexico State U.: Molly reported additional state money for Latin American materials that she used to purchase videos, and the reallocation of University funds for research clusters, including one on the US-Mexico Border. she will be working with the Latin American Studies Center on a Title VI proposal. She has prepared lists of titles in the folk music collection, the microfilm collection, and the film collection at New Mexico State, and given presentations for investigative border reporters.

U. of New Mexico: Mina reported that the position of Curator of Iberian and Latin American Studies has been posted. There is a new head at the Zimmerman Library, and a new Director at the Center for Latin American Studies. Gifts and Exchanges was disbanded, and  titles received on exchange that were not cancelled will be kept by subscription, although a serials cancellation project is being considered. There were two exhibits and lecture series on Latin America.

Second Session, 11am-12pm.
Institutional Repositories.

Scott introduced Richard Fyffe, KU Digital Projects Librarian and Assistant Dean for Scholarly Communications, who talked about the concept of institutional repositories, and those at KU. It is expected that institutions of higher learning will place information in ways accessible to the general public. In addition to articles and papers, repositories may include primary evidence (datasets, transcripts, images). A repository provides a centralized took for a scholar to disseminate his/her research. Metadata will enable the work of discovery across repositories. Richard Fyffe mentioned the Open Archives Initiative (http://www.openarchives.org/) and OAIster http://www.oaister.org). The U. of Kansas has  KUScholarWorks (https://kuscholarworks.ku.edu/).

This presentation elicited many questions and comments. Scott suggested Title VI proposals provide an opportunity to fund placing the Latin American Studies community in the Web, and he distributed a model draft for such a proposal. Molly pointed out that some scholars do not want to have what they have written available in the Web. Mina brought up the hypothetical situation of a scholar who changes ideas–will he be able to post a disclaimer? In answer to the latter comment Richard said that in KU requests for withdrawals are accepted, but the decision to do so is not left to the author.

Scott suggested that librarians approach scholars and try to convince them to sign off their rights to papers for inclusion in a portal in UT-LANIC. Richard said that something of that kind is being done at Kansas using the Web of Science authors index. Scott thinks that scholars should submit to publishers a request for giving their work to repositories–thus repositories may become like journals. But Mina pointed out that scholars are concerned about who publishes them.

Third Session, 2-3pm.
Presentation of the Asian Statistics Database by Alex Lei.

This database was designed by Vickie Doll, East Asian  Studies Bibliographer, who manages it. It contains statistics on several library collections. Participant libraries are contacted once a year by the creator and manager of the database, and they input new data.

Additional institutional reports:

U. of Minnesota: Rafael reported ‘de facto” cuts in the collection development budget for Iberian and Ibero-American Studies. He also reported the visit of two consultants associated to YBP. Called R2, Richard and Ruth made questions, but also let it be known that they believe that approval plans are the answer to technical services problems, that exchanges and gifts are a waste, and that reviewing books coming on approval is not useful. The three years old  administration wants subject librarians  to be liaisons
with departments, to interact with faculty, to go to the departments as mobile librarians, and to teach.

U. of Notre Dame:
Scott reported that there is a new President at ND, and that there will be a new Provost soon. The on going capital campaign has $60 million targeted for the Library. He is now Head of Collection Development. New collections have been acquired, including one of controversial Mexican comics, and the records of a Mexican textile company. He has prepared a list of political writings by Latin American political leaders in English translation.

U. of  Illinois: Nelly reported plans for merging library collections, and  a new storage facility at Champaign-Urbana. The budget has not increased, and as a result she has not subscribed to new journals. Prominent new acquisitions this year were the Codex Murúa, and the papers of Raul Prebisch in microfilm. She created a traveling exhibit to go to public libraries, updated her annotated bibliography of Gabriel García Márquez (online from 2002 on), and she edits the journal Bolivian Studies, published by the University of Illinois Library.

 

SATURDAY 6 AUGUST 2005


First Session, 9-10am.
Updates on established cooperative programs were presented in the following order:

University of Notre Dame: Scott reported that Notre Dame has established a cooperation program with the Universidad de Puerto Rico-Rio Piedras. Originally they were going to cooperate in a microfilming project, but now they are talking of the digitization of the periodical Puerto Rico Ilustrado.

University of Minnesota:
Rafael reported that Minnesota continues its collaboration with the Ibero-American Electronic Texts Library at the U. of Wisconsin-Madison.

New Mexico State University:
Molly reported that the Universidad  de Durango and New Mexico State are working together in the microfilming of the archives of the Cathedral in Durango.

University of Kansas:
Jana reported the continuing association of KU with the U. de Costa Rica through exchanges. Also KU has begun an exchange program  with the Universidad de San Marcos in Lima.

U. of Michigan: Nerea reported that the U. of Michigan will work with Google on a project to digitize its entire collections of print materials, excluding special collections and materials too brittle to withstand the process. Also it has offered to host an electronic index to Latin American microfilm collections.

U. of Illinois: Nelly reported an agreement with the Banco de la República in Colombia for the training of librarians in Illinois. A visiting librarian from Costa Rica is staying in Champaign-Urbana, sponsored by  the USA State Dept.

Power Point Presentation of Pro-Quest/UMI Central American Archives microfilm collection, containing 6 million pages of original primary sources from the 16th century to the early part of the 19th century. Online searching and a digital guide will come with the purchase of $100,000.00 of this collection. Digital viewing and searching of the records is possible with machines provided by Pro-Quest. The full cost of this collection is $250,000.00.

Scott mentioned that Mary Jo had proposed a joint purchase of this archive by MOLLAS members. Mina pointed out that sharing microfilm collections is not easy,  because it is not easy to decide who will store the film. Scott said that CRL purchases sets like this, and Mary Jo suggested that MOLLAS member institutions lobby as a group for the inclusion of this archive in the next round of microfilm collections to be considered for purchase by CRL. The group agreed to do this, and to the desirability of coordinating the acquisition of major microfilm sets by MOLLAS member institutions.

Proposals for Consortia Purchases of Digital Archives

El País: Mary Jo proposed that MOLLAS member institutions negotiate a group subscription to the digital edition of El País. Scott pointed out that one institution will have to lead the negotiations for a license. Mary Jo said that she will contact El País.

DIRSA-LC: Scott talked about the DIRSA-LC project to get electronic editions of Latin American journals. DIRSA reformats journals into PDF format, and will charge $250.00 per journal. Molly pointed out that Scielo is available free, but Nelly wondered for how long Scielo will work. Scott said that Scielo is committed to open access, and Molly remarked that in that case to subscribe to DIRSA was to pay for what is now free. Scott will send a message asking  who is interested in DIRSA to the LARRP membership.

Second Session, 10:30-11:30am.
Website Maintenance: Development reports were given by individuals responsible for each section.

Bibliographic guides: Jana reported that she will send a call for input in November.

Business sources and news magazines: Mary Jo said that a very large number of resources could be included, and questioned the value of a union list for MOLLAS. She proposed instead to write an annotated list of online business and news resources. She referred to a proposal that she sent out to the group on 29 July.

Collection development policies, and descriptions of  collections and their strengths:
Rafael reported who sent to him what and who did not.

Microfilm collections: Nerea reported who had or had not submitted their holdings. Discussion followed about specific elements to be included in the list. It was decided to add publisher information, indicate whether a set has an index or not, and add an annotation when available.

Newspapers: Scott suggested that in the microfilm collections page a note should indicate that there is a separate list for newspapers. It was agreed that in the microfilm collections section a note will be added indicating that newspaper microfilm holdings are included in the newspapers collections list.

Special collections: Rafael reported who has sent descriptions of special collections.

List of videos: Molly will do the communication with other MOLLAS members for updating the list of  video holdings in their home institutions. This information should be sent by November 2005.

List of CD-ROMs: This list will be taken down.

News: Scott proposed, and the membership agreed that our Web page should have a section with reports about what is new at the MOLLAS institutional members, and activities by librarian members related to Latin American bibliography. This information should be sent to MOLLAS-L.

Third Session, 1pm. Reports on Other Regional Groups.


CALAFIA: Nerea reported that CALAFIA has a list of duplicates available for exchange and that they use a  transportation system between their campuses to transfer exchanged materials. They have adopted as a collective project the purchase of the Anuarios published by Mexican states.

LASER: Scott had nothing to report.

LANE: Rafael reported that Patricia Figueroa (Brown U.) is the new convener. New institutional members are SUNY-Albany,  and the Instituto Cervantes in NYC. They have a new section in their Web page that lists their literary manuscripts collections and another listing institutional digital projects. Their next meeting will take place in the fall at the Instituto Cervantes in NYC.

Cooperative Projects and Work for 2006.


Shared collection development: Mary Jo suggested that since Mexico is so large perhaps MOLLAS members should become responsible for some  Mexican states. Scott pointed out that Notre Dame does not collect heavily from Mexico. Mina said that New Mexico does collect heavily on Mexico.

Next MOLLAS meeting: Scott brought up the possibility of a Fall 2006 meeting sponsored by Notre Dame. If this is possible, he will discuss this at the SALALM meeting in Santo Domingo in March 2006.

LAPTOC: Scott reported changes in the submission of searches in LAPTOC, and that open access will be available to non-members if they pay a one-time fee. Jana pointed out that it is difficult to get  ILL staff to borrow specifically from LARRP member institutions. Scott thinks that the uniqueness of the resources owned by LARRP member institutions will make a difference.

Exhibit:  Scott suggested that since 2010 is approaching MOLLAS should begin preparing an exhibit of materials related to the Wars of Independence of Latin America that began in 1810.

Geographic membership of MOLLAS:
Scott said that Brigham Young University, the Arizona schools, and the University of Colorado had expressed interest in joining MOLLAS. Mary Jo expressed concern about  the unbound growth of our organization, and Molly supported her concern, because it may make unmanageable  certain of the projects that we do. Nerea has mixed feelings about this, but Nelly thinks that Brigham Young has a very special collection for Latin American Studies. Scott suggested that we think about this issue, and discuss the issue of growth at the next meeting, during the SALALM conference in Santo Domingo in 2006. The group agreed to invite Brigham Young University Libraries to join MOLLAS.

Respectfully submitted,

Rafael E .Tarragó
MOLLAS Secretary, 2003-2005
Winter 2006

MOLLAS Institutional Reports submitted in April 2005

University of Illinois at Champaign-Urbana (Nelly Gonzalez): Collection development funding has been somewhat stabilized, although funds still remain inadequate to fulfill a solid collection development program. The Library does, however, have an approval plan with several large European publishers in which we automatically acquire, according to a profile, European monographs published about Latin America and the Caribbean. We also have a blanket order for Latin American materials and an approval plan with Blackwell of North America in which they supply us with U.S.-published books about the region, including those from all University presses.

The University has taken on two bibliographic projects to be made available online: Black Caribbean Bibliography and the Gabriel Garcia Marquez Bibliography. The first is an extensive bibliography about the experience of the Black Caribbean and its Diaspora. The second is dedicated entirely to the life and work of the Nobel Prize-winning Colombian author.

The University also sponsors the publication of Bolivian Studies Journal, the only scholarly journal in print dealing exclusively with Bolivia, both in the social sciences and the humanities. Volume 11 was published in Fall 2004 and Volume 12 is planned for Fall 2005. This year we also reprinted Volumes 1-8 and succeeded in completing many library collections of the journal.

The library continued its strong participation in HAPI and LAPTOC indexing.

Important acquisitions include the completion of the collection of Lutte Ouvriere, a somewhat rare Haitian serial.

Our special collections library has an important archive of papers and documents about colonial times. For more information about the library, see their webpage: http://www.library.uiuc.edu/rbx/

The Library has a link for browsing our video collection, but will only loan the videos in special circumstances. The list has recently been updated and will be presented to the MOLLAS membership during the SALALM conference.

New Microfilm acquisitions include:

  • The Puerto Rican Legal Defense and Educational Fund Part 1. 28 reels.
  • Dr. Raul Prebisch, 1901-1986:archivo de trabajo: 1920-1986. 7 reels.

 

University of Iowa (Marsha Forys):

Collection Development and Management
As reported earlier, I took on collection management responsibilities in January 2004 for Latin American Studies as well as Spanish and Portuguese literatures on top of everything else I did. On November 1, 2004, I had the good fortune to become a full-time bibliographer after being Coordinator for Instructional Services for over 16 years. After working closely with the new instruction coordinator to transition all materials, projects, etc. to her, I moved to a new office and began the transition to my new position. I am now Latin American Studies librarian half-time and the other half of my time have collection management responsibility for Iberian literatures, communication studies, journalism and mass communication, and political science. This has been a year filled with many learning opportunities.

We contributed funds for a CRL shared purchase proposal consisting of 40 reels of Brazilian Workers’ Party (Partido dos trabalhadores) microfilm.

I discovered that the details of the existing Latin American and Peninsular approval plans were contained in a series of past emails rather than in individual documents, so I drew up a profile document for each one.

When International Programs wanted to know the size of our Latin American collection, I developed catalog search parameters.

Instructional Services Provided
Since July 1, 2004, I taught a total of 35 one-shot course-related instruction sessions. 30 of those sessions were for the Department of Spanish and Portuguese, and I conducted 16 of those in the Spanish language. Of the 30 classes for the Department of Spanish & Portuguese, 2 were cross listed with the Latin American Studies Program.

I gave 1 one-hour workshop for 11 new Department of Spanish & Portuguese teaching assistants during their orientation week. And I gave a tour to a candidate for a faculty position in that department.

Other
I volunteered to become a HAPI indexer and have just begun doing that.

General
Overall the library got a 5% increase to the materials budget. The State didn’t provide the 5% increase. It came from internal university reallocations. There were many librarian retirements at the end of the fiscal year.

 

University of Minnesota (Rafael Tarrago):

In the year 2004-05, the University of Minnesota Libraries has made acquisitions, digitized texts, and promoted library instruction in areas related to Latin America.

The collection development budget presented in the fall was more or less the same as last year’s. As far as the Latin American Studies collection is concerned, we made a major acquisitions, the microfilm collection _Conquistadors_ (Primary Source). This collection in 105 reels contains microfilms of manuscripts and early imprints related to explorations, conquests, and settlements by the Europeans in the Americas south of Rio Grande between 1492 and 1825. In 2004 we began an approval plan for books from Spain on Spanish and Spanish American subjects. This approval plan is under observation.

In July we digitized _Aqui se contiene una disputa_ (Seville, 1552), a pamphlet in the James Ford Bell Library, in the University of Minnesota, that consists mainly of a summary of the dispute on whether native Americans were natural slaves or free rational human beings between the humanist Juan Gines de Sepulveda and the Dominican monk Fray Bartolome de Las Casas. We did this for inclusion in the University of Wisconsin Ibero-American Texts Electronic Library, to which we contributed in 2003-04 the text _Principios de educacion moral y civica_ (Havana, 1902), by Rafael Montoro.

This year area studies librarians participated in a Study Abroad Fair organized by the Study Abroad Center at the University of Minnesota. Hopefully this will bring attention to our collections and to our expertise from students planning to travel to study in Latin America. Outreach activities of this sort will become important here as emphasis is being placed on programs and resources that are used by the largest groups of people. There is talk of redistributing library funds according to department or programs, and on the number of faculty and students involved.

On a personal note, my article “Sobre la democracia y un libro de Rafael Montoro” (a commentary on the text that Minnesota contributed to the Wisconsin Ibero-American Texts Electronic Library in 2003-04) was published in no. 39 of the UNAM journal _Latino America_ (pp. 33-49). This summer my anthology of poems by 4 Afro-Cuban poets dating from 1797 to 1997 _La libertad de escoger_ will finally come out as no. 16 of the series Biblioteca Critica de las Literaturas Luso-Hispanicas.

 

Ohio University (Sandra Seeley): Ohio University Libraries acquisition budget for 2004/05 remained constant, with carryover funds from the previous year allowing the purchase of some existing gaps in the Dept. of State, and Princeton University pamphlet microform collections. I also purchased the Robert J. Alexander Papers microform collection.

Ohio University again offered early retirement incentives, resulting in the retirement of approximately 10 librarians. In the last 2 years, O.U. Libraries has lost 25 people due to this, (with approximately 75 librarians remaining employed at the main campus library). This has resulted in huge shifts of responsibility within the organization, and consequently has required lots of patience and initiative among the remaining staff! Due to budget restraints, a hiring freeze is still in place at the university, so few replacements have been hired in, and remaining staff has had to double up on responsibilities.

My instruction component once again involved the entering Latin American Studies graduate students (14) this fall in both classroom instruction, as well as one-on-one for their seminar topics.

I am sorry to say that at this moment, it is doubtful that I will be continuing as the Latin American bibliographer after June 30, 2005- O.U. and I could not reach agreement as to compensation for this portion of my job responsibilities. I will miss this aspect of my position, and the camaraderie of the MOLLAS and SALALM groups. I enjoyed meeting and working with you all for the last 2 years. When I am sure of who the person will be handling this position, MOLLAS will be the first to know. Hopefully, if there is a MOLLAS meeting this summer, the new person will be able to attend the conference.

 

University of Michigan (Nerea Llamas): The most important change for us this year is having both our University Librarian and Provost resigning their positions. Bill Gosling, former UL is now in Special Collections as Curator for Children’s Books. He has been very supportive of Latin American Studies and generous with funding, (including hosting last year’s SALALM conference), so I am sorry to see him change roles. A search committee is already forming for the search. We have an interim director, James Hilton, Associate Provost for Academic, Information and Instructional Technology Affairs, who is leaving the day to day affairs to the Associate University Librarians.

Shortly after Bill stepped down, the Provost also decided to return teaching full-time. The Provost has been a great supporter of the Library, so this is another great loss. We are not sure how the search for the new Provost will affect the University Librarian search, but hopefully both will move forward quickly.

I think I reported last year on our Programmatic Review. This was a review of all of the functions and services within the University Library. The
process took several weeks and involved virtually every librarian and staff member. I can now report that the outcome was a positive one.Some of the recommendations have been implemented already. For example, we are no longer cataloging literature in Dewey (yeah!). We are now involved in the programmatic review of collections. This is basically a process for requesting an increase in base funds from a pool of funds that were set aside for give-back last year. In the last few days, I have drafted what I hope will be a successful request for Latin American funds.

Also related to collections, I was able to purchase two sets of microfilm this year, Listin Diario (the Santo Domingo daily) and Part I of the Cuban Exile Collection. And, yes, I will add these to the microfilm list.

As most of you know, Michigan joined the ARL project last year. I have not made much progress in choosing titles for LAPTOC yet. However, I can report that I have chosen the subject ‘Women’s movements’ as our distributed resources area. I am working with the Women’s studies
librarian to develop this further. Along with actual collection development, we are hoping to develop guides to collecting in this area.

In November, I spent a few days in Mexico City before attending the book fair in Guadalajara. Along with visiting bookstores, I went to the Instituto Nacional de las Mujeres, where I was given a number of excellent publications. I say ‘given’ because the Instituto does not sell their publications, they only give them to individuals and libraries by request. Some of the their publications are also online at http://www.inmujeres.gob.mx. The Instituto also has a Centro de Documentacion where they welcome researchers (and librarians, of course). If anyone is interested in visiting, I can provide the address and contact information.

Only slightly related to Latin American studies, I would like to report that much of my time since last November has been spent working on the
Shoah Visual History Archive Project. Michigan partnered with the Shoah Foundation in Los Angeles to provide access to their Visual History
Archive locally. The archive includes 52,000 digitized interviews with Holocaust survivors and liberators. The interviews were filmed in 56
countries (including Latin America) and in 32 languages (1356 in Spanish and 566 in Portuguese). I can provide more details about the project if
anyone is interested.

Finally, I have purposely not mentioned the word ‘google’ in this report because you have all probably heard enough about it. However, I will be
happy to answer any questions.

 

 

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