Wednesday September 20th 2017

Code of Executive Board Decisions

2002 Edition

Table of Contents

Introduction, 1981

Introduction, 1985

Introduction, 1998

Introduction, 2002

Gender Statement

Code of Executive Board Decisions

Agreements/Convenios

Archives

Awards

Codification of Executive Board Decisions

Committees

Conferences

I. Annual Conferences

A. General Recommendations

B. Registration Fees

C. Libreros

II. Midwinter Conferences

III. Pre- and Post-conferences

Elections and Voting

Executive Board Members-at-Large

Funding Requests

I. General

II. External Requests (Grants)

III. Internal Requests

GoToMeeting

Hosting Agreement

LALA-L

Mailing Fee

Membership

Memorial Donations

Minutes

Name of Organization

Oral History Project

Parliamentarian and Archivist

Publications

I. General Recommendations

II. Basic Documents

III. Bibliography and Reference Series

IV. Final Report and Working Papers

V. Microfilming Projects Newsletter

VI. SALALM Newsletter

Scholarships

Trademark

Treasurer’s Report

World Wide Website for SALALM

Policies

________________________________________________

Introduction, 1981

From its initial meeting in 1956 until the twelfth conference in 1967, the Seminar on the Acquisition of Latin American Library Materials (SALALM) existed as an informal organization under the sponsorship of the Organization of American States. In January, 1968 SALALM was incorporated in the District of Columbia as a nonprofit corporation, and at XIII SALALM, held June 20-22, 1968, at the University of Kansas in Lawrence, the Constitution and Bylaws governing the new association were adopted. These, with the Articles of Incorporation, were published by the General Secretariat of the Organization of American States in 1968 under the title Basic Documents of the Seminar on the Acquisition of Latin American Library Materials, Inc. (Cuadernos Bibliotecológicos, 45).

Following a series of amendments to the Constitution and Bylaws (in 1969, 1971, 1974, and 1975), a revised text was issued in 1975 by the SALALM Secretariat, then at the University Library, University of Massachusetts at Amherst. The second edition of the Basic Documents was expanded to include, in addition to the Constitution and Bylaws as amended and the Articles of Incorporation, the “SALALM Committee Regulations” and “Organizational Responsibilities of SALALM Officers and Committees,” two independently developed but closely interrelated documents. (Their history is set forth in the Introduction to the second edition.)

At XXI SALALM, held May 2-6, 1976, at Indiana University in Bloomington, the following two resolutions were approved:

“23. That all committees and subcommittees which have not already done so be asked to submit to the Committee on Policy, Research and Investigation by the Midwinter 1977 meeting, a statement of their charge as they understand it, including definition and scope of activities, so that a revised and complete list of committee responsibilities can be prepared by the Committee on Policy, Research and Investigation, and submitted to the Executive Board and membership.

27. That a Supplement to the Basic Documents of SALALM be prepared, including a complete listing of committee responsibilities as soon as this is compiled, and that a third edition of the Basic Documents be published with an index as soon as finances permit.”

By 1979 the Committee on Policy, Research and Investigation had completed its review of committee structure and responsibilities as directed by Resolution 23, and its recommendations were accepted by the Executive Board on June 17, 1979, at XXIV SALALM.

In the meantime, the Constitution and Bylaws Committee, working on the third edition of the Basic Documents to fulfill Resolution 27, decided to create an “Operational Handbook,” which would not only supersede the documents, “SALALM Committee Regulations” and “Organizational Responsibilities of SALALM Officers and Committees,” but also include other basic documents produced and approved after 1975. “Duties of Officers and Other Members of the Executive Board,” previously a part of “Organizational Responsibilities of SALALM Officers and Committees,” was chosen as the first section of the Handbook.

The second section of the Handbook was allocated to “Committees,” subdivided into “Regulations,” “Structure,” (both formerly in “SALALM Committee Regulations”), and “Functions” (formerly a part of “Organizational Responsibilities of SALALM Officers and Committees”). The text of the subsections on committee structure and functions was that originating with the Committee on Policy, Research and Investigation (noted above), which replaced statements adopted in previous documents.

The final two sections of the Handbook were dedicated to a policy statement regarding the responsibilities of host institutions holding annual conferences and one on the SALALM archives.

The “Operational Handbook” was approved in principle by the Executive Board on June 22, 1979, at XXIV SALALM, with the understanding that it would be revised as necessary to reflect the practices, rules, and regulations in force at the time of its publication.

In preparing the present text of the Constitution and Bylaws, the Constitution and Bylaws Committee has incorporated all amendments made to date. Copies of the amendments are on file at the SALALM Secretariat and at the Office of the Recorder of Deeds, District of Columbia.

Jane Garner

Chairman

Constitution and Bylaws Committee

June 1981

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Introduction, 1985

During the 29th annual meeting of SALALM, held in 1984 at the University of North Carolina, Chapel Hill, the Constitution and Bylaws Committee proposed to the Executive Board that the Basic Documents of SALALM, comprised of two main and distinct sections, (a) the Constitution, Bylaws, and Articles of Incorporation, and (b) the Operational Handbook, be published in the future as two physically independent publications. In addition, a proposal for a third independent volume of the codification of the decisions of the Executive Board was put forward. The Executive Board approved these proposals at its meeting of June 3, 1984.The 1985 edition of the Operational Handbook includes all the amendments proposed since the publication of the 1981 edition, and framed by the Constitution and Bylaws Committee to reflect actions of the Executive Board.

Sara de Mundo Lo

Chairman

Constitution and Bylaws Committee

April 1985

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Introduction, 1998

Since the Constitution, Bylaws, and Articles of Incorporation were published in 1985, only one word has been changed. At SALALM XXXVII held in Guadalajara, Mexico, in 1993, the membership voted to change “other” to “selected” in the last sentence of the first paragraph of Section 2, Article I of the Bylaws.

Jane Garner

May 1998

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Introduction, 2002

Twenty Executive Board decisions made from 1998 through 2002 have been incorporated into the Code previously published in 1998. Citations to the decisions made from 1998 to 2002 reference the agenda item rather than a page since these minutes were distributed to the Board via e-mail.

The 2002 edition is the last to be produced by the present compiler. Responsibility for preparation of subsequent editions will revert to the Executive Secretary.

 

Jane Garner

Compiler

December 2002

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Gender Statement

Gender: The masculine, feminine, and neuter genders as used in the Constitution and Bylaws and other Basic Documents of the Seminar on the Acquisition of Latin American Library Materials import one another.

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Code of Executive Board Decisions

1968-2002  Compiled by Jane Garner; 2003-2017 compiled by Hortensia Calvo & Carol Avila

Agreements/Convenios

1.  MOTION to adopt agreement of collaboration with REDIAL passed unanimously.  (2009 Conf., 2nd meeting)

Archives

2. “Daniel Cordeiro…was concerned about the preservation of the records of SALALM committees and recommended that a repository be established for them. Mrs. Shepard responded that for the present the records should be sent to the Secretariat. She suggested that the present chairmen contact previous chairmen and request that they forward to them any records still in their possession. The records should be weeded before they are transferred to the Secretariat.” (1972 Conf., p.7)

3. “Peter Johnson inquired into the disposition of non-current committee and presidential correspondence. Pauline Collins MOVED that it be written into committee regulations that their files be forwarded to the Secretariat when the chairperson’s term is finished.” (1977 Conf., p.4)

4. “After giving a brief outline of the agreement between SALALM and the Nettie Lee Benson Collection for housing the material for SALALM’s Oral History Project and the Texas Project on the Oral History of Latin American Libraries, Marietta Shepard asked Laura Gutiérrez-Witt if the University of Texas would consider housing the archives permanently. Mrs. Gutiérrez-Witt then made an official statement that the SALALM archives would be permanently lodged in the Nettie Lee Benson Collection. … The question of cost of maintaining the archives was also discussed, with the suggestion to ask Texas for help in defraying the cost. This suggestion was unacceptable because although the archives were lodged at the University of Texas, the material remained the property of SALALM…” (1978 Conf., pp.17–18)

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Awards

(see also: Operational Handbook, Sec. III)

5. a. “…MOVED that the [Jose Toribio Medina] awards consist of a certificate and $100. …up to $200 be paid from the Secretariat funds.” (1981 Conf., 2d meeting, p.2)

b. “Valk observed that no Medina award for an article had been given in 11 years and proposed that this prize be dispensed with and that the prize for a book be increased from $100 to $250, with one prize only being awarded in a given year.” (1992 Conf., 1st meeting, p.3; cf. Editorial Board Report in SALALM Newsletter, Aug. 1992, p.24)

6. The bibliography “award be named the Jose Toribio Medina Award (both categories).” (1982 Midw., p.2)

7. “Williams succinctly summarized two proposals stemming from lengthy Editorial Board discussions. The first proposal seeks the following changes to the “José Toribio Medina Award Criteria for Nomination” posted on the SALALM website at <http://salalm.org/honors/criteria.html> (formulated, January 1988 and updated, October 1994):

  • Change the sentence “One prize may be offered each year for a book-length publication.” to “One prize may be offered each year for a noteworthy publication.”
  • Change the sentence “Format is not a criterion: online databases, electronically published works, films, microforms, and other non-print materials will be considered as well as published books.” to “Format is not a criterion: online databases, electronically published works, films, and other non-print materials will be considered as well as published books and journal articles.” The motion to accept the proposals passed unanimously.  (2010 Conf., 2nd meeting, p. 18).

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Codification of Executive Board Decisions

8. “Albert Díaz then introduced the MOTION that all such decisions by the Executive Board of a permanent nature should be codified annually by the Secretary and distributed to the Executive Board and other members upon request.” (1978 Midw., p.7)

9. “…Ms. Garner MOVED that [the Code, which was presented to the Board at the Midwinter meeting] be adopted. In addition, she addressed the problem of how the Code would be updated. After some discussion, she volunteered to do this and the Code, with arrangements for its revision, was approved by the Board.” (1979 Conf., p.12)

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Committees

(see also: Decisions 1, 2, 56, 86, 97, 98)

Compilers note: Rules and regulations for committees are stated in the Operational Handbook.

10. “Barbara Valk asked why committee membership is restricted to 15 persons. It was MOVED and seconded this restriction be abolished.” (1981 Conf., 1st meeting, p.2)

11. “The rule limiting SALALM members to membership on two committees was abolished in the October 5, 1981, Executive Board meeting.” (1983 Midw., p.2)

12.a. “…the substantive committees would henceforth consist only of a chair and the chairs of all the subcommittees.” (1987 Conf., 2d meeting, p.2)

b. “McNeil MOVED that the text approved by the Executive Board in its second meeting in 1987 be modified to read ‘Substantive committees will henceforth consist of a chair and chairs of all the subcommittees provided that the committee has subcommittees.’” (1999 Conf., 2d meeting, III.A.2)

13. Proposal (Graham) “to establish Ad hoc committee (to be called the e-SALALM Group) to investigate, research, and recommend measures that could be taken to improve and increase efficiency in several SALALM functions via the use of technology.”  “Motion to adopt the e-SALALM Ad hoc Committee with the proviso that she [Graham] serve as its Chair and as needed thereafter” passed unanimously. (2009 Conf., 1st meeting)

14. Revised proposal (Graham) to form the SALALM Communications Committee passed unanimously.  (2010 Conf., 2nd meeting)

15. ”Sercan moved that three of the substantive committees, Acquisitions, Access and Bibliography, and Library Operations and Services schedule their own informal meetings at SALALM since they serve to collect and present to the Executive Board the working of their constituent committees.”  (2012 Conf., 1st meeting)

16.  MOVED “to eliminate the Gifts and Exchanges Subcommittee and Official Publications Subcommittee.”   (2012 Conf., 2nd meeting)

17.  MOTION that “SALALM Scholarship Task Force become a subcommittee of the SALALM Scholarship Committee under the aegis of the Membership Committee.”  (2013 Conf., 2nd meeting)

18.  Motion: Change to “Constitution & Bylaws Committee” name to simply “Bylaws Committee.” (2014 Conf., 2d meeting, p. 4)

19.  Motion to create subcommittee called Digital Primary Resources Subcommittee under Access and Bibliography Committee. (2014 Conf., 2d meeting, p. 5)

20.  Motion to approve that ISIS (Iberian Studies in SALALM) no longer be a “Topical Group”, but instead become a Subcommittee under the Access & Bibliography Committee. In addition, they propose changing their name to “SIS” (SALALM Iberian Studies). The motion passed unanimously.  (2015 Conf., 2d meeting, p. 4)

21. Motion to approve a new Topical Group with the name of DiSchoLA (Digital Scholarship on Latin America).  The purpose is to explore the meaning and significance of digital scholarship in Latin American studies, to build skills and share knowledge about projects, tools and methods within the SALALM community, and to raise SALALM’s profile in this emergent area.  The motion passed unanimously.  (2015 Conf., 2d meeting, p 4-5)

22. Motion to approve that the Latin American & Caribbean Digital Resources Subcommittee look for digital primary sources in Latin America to support other groups within SALALM to create bibliographies relating to these areas. Motion is adopted unanimously (2016 Conf., 2nd meeting, p.1)

23. Proposal for creation of new committee: PRI approves the recommendation to create the Special Collections and Archives Committee. Schadl: Recommends amending the language to add Iberia to Latin America as scope of the group. Shedenhelm: Proposes that it be placed under Access and Bibliography as the Substantive Committee home. Schadl: Confirms addition of Iberian and Caribbean to scope description and to be placed under Access and Bibliography. Motion to vote. Vote: In favor, unanimous.  (2017 Conf., 2nd meeting, p.9)

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Conferences

(see also: Decisions 64, 87, 92)

I. Annual Conferences

A. General Recommendations

24. “It was AGREED that the Vice-President and President-Elect would be responsible for planning the special programs for the annual meetings.” (1969 Midw., p.195)

25. “After discussion about the advantages and disadvantages of holding SALALM immediately before the annual ALA meeting as has been done in the past, it was DECIDED to accept Glenn Read’s suggestion that the relation of the location of the ALA meeting to that of SALALM would determine whether or not SALALM is held immediately prior to it.” (1970 Midw., p.112)

26. “In order to cut down on the number of pages to be printed as well as to simplify putting together the invitation packet, it was AGREED that only one copy of each form would be included; i.e., there would not be a duplicate invoice or registration form.” (1972 Midw., p.5)

27.a. “David Zubatsky made a MOTION that the outgoing President of SALALM be charged with the planning for future meetings, investigating invitations, and making a recommendation to the Executive Board.” (1974 Conf., p.11)

b. “The motion to rescind this particular duty of the Past President (to evaluate invitations for future conferences) was approved.” (1987 Conf., 3d meeting, p.2)

28. “It was PROPOSED that SALALM not issue Working Papers at the annual conference, but rather an abstract not to exceed one page which will be submitted by the author. The full manuscript of each Working Paper would be included in the Final Report and Working Papers, to be published as soon as possible after the conference.” (1975 Conf., p.8)

29. “Albert Díaz MOVED that, as a matter of standard procedures, when an invitation is received without full information, particularly as regards conference cost, that the information be sought immediately.” (1976 Midw., p.3)

30. “Marietta Shepard MOVED that it be the policy of SALALM that the Secretary take the tape recorder and the tapes to future meetings of SALALM. … William Jackson’s observation that during simultaneously held sessions one tape recorder would be inadequate led Mrs. Shepard to AMEND her motion to read that the Secretariat arrange for adequate tape recorders to be taken along with participants in SALALM to SALALM meetings, so that all sessions can be recorded. Further question about ‘all sessions’ brought clarification: workshops, program, Executive Board meetings, not committee meetings.” (1978 Conf., p.18)

31. “ …it was AGREED that simultaneous translation should not be provided at SALALM meetings” because of the costs involved. (1978 Conf., p.18)

32. “…it was MOVED that the President be authorized to offer travel expenses, if necessary, for a Keynote Speaker, PROVIDED such authorization not be considered a precedent for future meetings.” (1980 Midw., p.5)

33. “MOVED…that abstracts be provided in one language, and that it be in the language of the text submitted.” (1980 Conf., 3d meeting, p.3)

34. With regard to the assignment of possible complimentary rooms at the conference, it was “MOVED that the order be: the Local Arrangements Chairman, the Executive Secretary, and the President.” (1981 Conf., 1st meeting, p.5)

35. “The general feeling was that, although difficult to set up, and likely to attract many fewer participants from North America, an annual conference outside of the U.S. was definitely valuable to SALALM because of the potential for SALALM to reach (for example) Europeans and the potential for SALALM to be represented at the truly international level.” (1984 Conf., 1st meeting, p.11)

36. “The Finance Committee also proposed a strategic membership development program to be known as the Presidential Travel Fellowship. The fellowship will provide support for people to come to SALALM to present papers. The purpose of the program is to increase both membership and outreach. We are looking for the type of people with whom Enlace deals as well as individuals in the United States. We identified two kinds of members (or potential members). One is the kind that has programmatic responsibility for Latin American studies, but is not necessarily a Latin American specialist, and the others are people just beginning their career and don’t have the money to travel. Whatever amount the individual’s institution awards for travel, SALALM will contribute twice that amount (i.e., a two-to-one match). We are requesting that SALALM’s contribution be $2,000 for the first year which will come out of the Secretariat budget rather than the conference budget. The Finance Committee MOVED that it be adopted.” (2000 Conf., 2d meeting, II.B.6) [See also Operational Handbook, Sec. III]

37. MOVED that “the Executive Board approves the cessation of issuing resolutions at conference.” (2001 Conf., 1st meeting, III.C.3)

38. “L. Gutiérrez-Witt then presented the following resolution: The Executive Board instructs the PRI Committee to draft letters of thanks for the President’s signature after each conference to the organizers and sponsors of the conference.” (2001 Conf., 1st meeting, III.C.3)

39. Motion to increase the Presidential Fellowship fund from $2,000 to $3,000 starting in 2017 and continuing in perpetuity. Vote taken and motion adopted. (2016 Conf., 1st meeting, p.7)

B. Registration Fees

40. “It was DECIDED that the existing system which separates registration from membership fees be reformed. In the future only one payment will be necessary and that would include both membership and registration.” (1970 Midw., p.200)

41. a. “Nettie Lee Benson MOVED that the registration fee be $15 for members (as of May 1) and $25 for non‑members. … The motion was AMENDED that librarians and professors from Latin America and the Caribbean be exempt from the registration fee.” (1972 Midw., p.10)

b. “Donald Wisdom MOVED that the Executive Board approve in principle the concept of registration fees as stated on page 10 of the minutes of the Executive Board at 1972 Midwinter.” (1972 Conf., p.2)

c. “L. Gutiérrez-Witt MOVED that we rescind the exemption for the registration fee for Latin American and Caribbean librarians and professors for 2002 and refer the matter to the Finance Committee to recommend action for 2003 and subsequent years.” (2001 Conf., 2d meeting, IV, New Business)

42 .“Donald Wisdom MOVED that the following specifications for conference fees be adopted: (1) that a non‑member from an institutional membership organization must pay the non‑members’ registration fee; (2) members preparing working papers will pay the regular registration fee; (3) nonmembers invited to present a working paper will not be required to pay a registration fee; and (4) the Executive Secretary will not be required to pay a fee.” (1974 Conf., p.4)

43. “Mr. Díaz made a MOTION that in the future registration forms and fees for annual meetings be sent to the Secretariat and the money forwarded to the Treasurer.” (1975 Conf., p.3)

44. “Personnel of the host institution and authors of working papers who are not members of SALALM pay no registration fee.” (1977 Conf., p.8)

45. “Marietta Shepard MOVED that the registration form read:

(1) Registration fee for regular SALALM members $ _____(regardless of nationality or residence)

(2) Registration fee for non-members $ _____

(3) Registration fee for student members $ _____

… Amounts in each blank will be determined for each meeting according to cost requirements.” (1977 Conf., p. 8)

46. a. “a registration/exhibitor’s fee would be assessed on one person representing an organization or dealership; if additional persons (e.g., helpers, associates) are needed, each would be required to register at the conference as a SALALM member or non-member, as appropriate.” VOTED: That there be two levels of exhibitors’ fee: a member rate and a non-member rate. This fee would include registration for one person. Additional persons participating in conference events would pay a regular conference registration fee; additional persons not participating beyond exhibiting would pay nothing. [Compiler’s note: This vote is omitted from both the printed and published minutes.] (1989 Conf., 1st meeting, p.6)

b. “Discussion then moved on to the issue of registration fees and exhibitors’ fees. A clarification was offered on the latter. If two people come from the same business/dealership, one must register as an exhibitor; the second (and subsequent) will pay as a SALALM member or non-member (as appropriate).” (1989 Conf., 2d meeting, p.2)

47. “The [Finance] Committee proposed the following [MOTION]: henceforth exhibitors’ fees should apply to the space only in the exhibition area and would not include registration for the conference. This would apply to exhibitors and members of their staff who wished to attend the conference; a separate registration fee per person would need to be paid [for attending official activities listed in the program].” (1990 Conf., 1st meeting, p.3)

48. “D. Block MOVED that bookdealers and publishers be entitled to register two people at the institutional rate who would be able to participate fully in the conference; if additional staff were needed, they would have to pay. Unregistered staff would not be allowed to participate in the conference. For Guadalajara only, then, the institutional rate of $80.00 would entitle [institutional member] dealers or publishers to register a maximum of two people/slots at member rates. Any others must register as individuals at the individual rate, according to whether they are members or non-members.” (1992 Conf., 2d meeting, pp.2/3; revised in SALALM Newsletter, Aug. 1993, p.14)

49. “J. Garner MOVED that during the year in which they served as President, SALALM presidents be exempt from paying a registration fee at the conference.” (1992 Conf., 2d meeting, p.3)

50. ”New fee schedule for SALALM conference registration is $115 for early registration, $150 for late registration, $25 student registration, $30 one-day registration, $140 for non-member registration.  Fees for renting a table, $275 for members and $400 for non-members (same as current year table fees).”  (2013 Conf., 2d meeting, p. 12)

51. “New guidelines for waiving registration at annual conference:
1). The President should have the flexibility in deciding for whom a waiver is granted in order that an individual key to the conference theme be present to participate. It should not exceed five waivers and should be reserved only for critically important speakers;

2). Faculty, librarians, archivists and other staff members of the host institution have conference registration waived because of their institution’s commitment to the conference;

3). ENLACE fellowship awardees pay no registration fee;

4). SALALM scholarship awardees within the preceding twelve months of the annual conference pay no registration fee;

5). Awardees of the Presidential Travel Fellowship are exempt from the registration fee that will count as a SALALM contribution toward fulfilling the match;

6). The Executive Director and Treasurer are exempt from the registration fee;

7). All other attendees pay for conference registration.

The key point of the proposal is to limit presidential waivers to a maximum of five and to be used only in support of speakers whose participation is crucial to the conference. This is intended to address conference shortfalls that push SALALM accounts into deficit spending. (2013 Conf., 2d meeting)

52. Motion to increase registration to $130 for members and $150 for non-members. Vote taken and motion adopted. (2016 Conf., 1st meeting, p.7)

 

C. Libreros

(see also: Operational Handbook, Sec. III)

53. “The Board unanimously VOTED to accept the recommendations of the ‘Comité de Libreros del SALALM’ regarding the funding and holding of a Bookdealers’ Reception at each annual conference.” (1988 Conf., 2d meeting, p.2)

54. “Hartness MOVED that the proposal [for a formal session entitled “Tendencias editoriales y realidades libreras latinoamericanas” to be held at each annual conference] be accepted in principle and referred to the Conference Planning Committee.” (1988 Conf., 2d meeting, p.4)

55. “Deborah Jakubs read out the Spanish text of a resolution proposed by the Libreros (a SALALM affinity group) calling for the institution of a 30-minute period on each day of the annual conference to allow for appointments between librarians and bookdealers. … After further discussion, the MOTION was restated to allow for one (1) hour to be set aside on the first day of the conference (though not committee meeting day; the day of the opening general session) for the purpose of librarian appointments with the bookdealers. This hour would be mentioned in the conference program; on a trial basis, a sign-up sheet would be offered for additional times on other days.” (1990 Conf., 2d meeting, pp.2/3)

56. “Covington MOVED that the Libreros president be included in the conference planning process. (1997 Conf., 2d meeting, p.1)

57. “Laura Gutiérrez-Witt MOVED that (1) Libreros state their budget for the Bookdealers’ Reception one year in advance; (2) Libreros send a deposit of up to $1,000, if needed, no later than six months in advance of the date of the reception; and (3) Libreros send the entire remaining cost of reception no later than three months in advance of the date of the reception.” (1999 Conf., 2d meeting, III.A.1)

58. Motion that the Libreros will pay a single “Exhibitor’s Fee” that will include table, Libreros reception, and a contribution toward coffee breaks). For exhibitor members, the new fee is $675 ($275 for one table, $300 for Libreros Reception, $100 for coffee breaks.) Non-member exhibitors pay $800 for one table that includes $400 for one table, $300 for Libreros Reception, $100 for coffee breaks.  Motion was unanimously approved.  (2016 Conf., 2nd meeting, p.7)

 

II. Midwinter Conferences

59. “It was DECIDED that the 1974 Midwinter meeting would be an open meeting, including the Executive Board and all committees.” (1973 Conf., p.9)

60. a. “The SALALM Midwinter will be held on January 16–17 [1976] and will be an open meeting in accordance with the AGREEMENT made in Trinidad [1973] that this will be the case for each Midwinter meeting following a meeting out of the country.” (1975 Conf., p.1)

b. “Suzanne Hodgman then MOVED that SALALM no longer observe the rule of having a general session at Midwinter when conferences are held outside the U.S.A.” (1978 Conf., p.17)

III. Pre- and Post-Conferences

61. MOVED that “pre-conference and post-conference budgets must be reviewed and approved by the Local Arrangements Committee, the Finance Committee and the Executive Board.” (2001 Conf., 2d meeting, II.C.6)

62.  “A post-conference survey was proposed to gather together experiences and ideas regarding the annual conference.”  MOTION  “that Members-at-Large work among themselves to formulate post-conference questions then work on survey implementation according to a time deemed appropriate by the Members-at-Large.”  (2013 Conf., 2d meeting, p. 10)

                                                                                                                                                                                                        [Back to Table of Contents]

Elections and Voting

63. “Instead of balloting for officers at the final session or by mail after the conclusion of the conference, it was DECIDED to conduct a mail ballot prior to the Amherst conference [1972].” (1972 Midw., p.8)

64. a. “Ms. Hodgman suggested that it would be more proper if in the future the ballots were not counted by the Nominating Committee. It was AGREED that next year [1976] the Executive Secretary would accept this responsibility.” (1975 Conf., p.6)

b. “The sense of the meeting was to OVERRULE the 1975 Executive Board decision that ballots be counted by the Executive Secretary.” (1979 Conf., p.6)

65. “Marjorie LeDoux presented a MOTION made in response to a request that additional requirements be listed for candidates for the positions of Vice-President and President-Elect, and for Executive Board Members-at-Large. The present requirement is that candidates be SALALM members in good standing. Referring to the charge of the Nominating Committee on page 29 of the Basic Documents,* Ms. LeDoux recommended that candidates for Vice-President and President-Elect shall have been SALALM members for 3 years, attended 2 SALALM conferences, and have served on at least 1 SALALM committee. Candidates for Executive Board Members-at-Large shall have been members for 2 years and attended 2 conferences. This would be a change in organizational policy subject to change at the discretion of the Executive Board, and the conditions may be waived if no candidates meeting the requirements are willing to run for office.” (1975 Conf., pp.7–8)

*2d ed.

66. It was VOTED that “news of the mailing of the ballots and the deadline for their return should be published in the SALALM Newsletter well in advance, and that there should be a two-envelope system for the return of the ballots.” (1979 Conf., p.16)

67. a. “The [Nominating] Committee made the following MOTIONS:

(1) that ballots be mailed out six (6) weeks ahead of the date of the annual conference;

(2) that first class or air mail (whichever was most appropriate, whether address was U.S. or foreign) be used…; and

(3) that ballots need to be postmarked two (2) weeks before the beginning of the annual conference in order to be counted.” (1989 Conf., 1st meeting, p.7)

b. “The [PRI] Committee MOVED that Executive Board decision no. 43, part 3* ‘that ballots need to be postmarked two (2) weeks before the beginning of the annual conference in order to be counted’ be rescinded.” (2001 Conf., 2d meeting, II.C.3)

*As numbered in the 1998 ed. of the Code.

68. “REPLACEMENT MOTION: That in the event that more than one candidate can not be found after a reasonable effort, the Nominating Committee be empowered to submit a single candidate for the Vice-President/President-Elect.” (1994 Conf., 1st meeting, p.3)

69. “Stern proposed that the Nominating Committee inform the candidates when the ballots are counted instead of after they arrive at the meeting. … If the ballots are sent a little earlier, the ballots can be counted and the candidates informed before they come to the conference. … If this change is made, would the Executive Board be informed at the same time as the winners and losers? And then the results could be put in the next issue of the Newsletter. … Guidelines say that the election must be held at least six weeks before the conference. … CONSENSUS that we announce it when it’s done.” (1995 Conf., 2d meeting, p.3)

70. “Alonso-Regalado moved that next year’s election be conducted using SurveyMonkey as a pilot project.   Approved.  (2011 Conf., 2nd meeting, p. 3)

71. “Alonso-Regalado moved that candidates running for the position of Vice-President/President-Elect shall have been SALALM members for three years, attended two SALALM conferences, and have provided substantial services within the organization such as service on committees and working groups.”  Approved.  (2011 Conf., 2nd meeting, p. 3)

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Executive Board Members-at-Large

72. “After parliamentary maneuvers, the following MOTION was made and passed with one dissenting vote: an Executive Board Member-at-Large who fails to attend two consecutive annual meetings or one annual meeting plus one scheduled Midwinter meeting and who does not voluntarily resign will be removed from office.” (1987 Conf., 2d meeting, p.4)

73. “Block moved that the current President enable the current Members-At-Large to discuss what their responsibilities could be in the new Constitution and Bylaws and Operational Handbook. Block offered to take the lead on discussing the role of MAL, and that the “MAL get together and write a job description for what they do.”  (2012 Conf., 2nd meeting, p. 5)

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Funding Requests

I. General

(see also: Decision 43)

74. “MOTION: That all efforts to raise funds on behalf of SALALM come to the Finance Committee that processes it [the request] and passes it on to the Executive Board for action.” (1996 Conf., 2d meeting, p.4)

75. a. “P. Johnson handed out recommendations for a proposed series of guidelines for requesting monetary assistance from SALALM for projects. … A MOTION was made and seconded to accept the proposal as amended.” (2000 Conf., 2d meeting, II.B.6) [See also Operational Handbook, Sec. III]

b. “The next MOTION regarded changes to the Policy Statement for Funding Proposed Projects. It was proposed that changes be made to the opening sentence, changes be made to section B and that a new section, section E, be added.” (2001 Conf., 2d meeting, II.C.6) [See also Operational Handbook, Sec. III]

II. External Requests (Grants)

76. It was MOVED that “external grants [i.e., those where we go outside SALALM to request money] should be cleared through the Secretariat office and that the money be made available in the name of SALALM, rather than in the name of an individual.” (1975 Midw., p.6)

77. “A third request for grant funds has presented some problems… It appears that it would be illegal under our Articles of Incorporation for us to serve as a channel for funds to another organization…which is not tax exempt…. Marjorie LeDoux MOVED…that SALALM not participate in this grant request.” (1975 Conf., p.5)

78. “The question of SALALM support of research grant proposals was discussed at length. A MOTION [was made] by Marietta Shepard that requests for SALALM endorsements for funding of publications and activities be referred to the appropriate substantive committee which will then convey its decision to the Executive Secretary. She will inform the applicant of the decision on SALALM stationery.” (1977 Conf., p.2)

III. Internal Requests

79. A “MOTION by Mr. Díaz concerned requests made internally for expenditures of SALALM funds. In order to establish a routing for such requests, it is recommended that all such requests with supporting data be presented to the Budget and Finance Committee, which will vote by simple majority whether to bring the request to the Executive Board and may request additional information as necessary. If approved, the request will be presented to the Executive Board at the next annual or Midwinter meeting. The person requesting funds may also bring the request to the Executive Board for consideration, regardless of the action of the Budget and Finance Committee.” (1975 Midw., p.7)

80. It was VOTED that “no members [of SALALM] be reimbursed for out-of-pocket expenses” except on specific request to the Executive Board, which would consider the request on its own merits. (1978 Midw., p.6)

81. “…the expenses of the SALALM presidency should be treated on a case-by-case basis, with SALALM resources to be considered as a back-up if/when needed to ensure that the duties required of the President be carried out.” (1985 Conf., 2d meeting, p.2)

GoToMeeting

82. …GoToMeeting has been funded by the organization and is available to committees working together throughout the year.  (2015 Conf., 2d meeting, p.6)

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Hosting Agreement

83. Hortensia Calvo presented a revised hosting agreement for the SALALM Secretariat. Motion to accept revisions of Secretariat contract as presented (seconded). Debate (none). Vote: Motion adopted. (2017 Conf., 1st meeting, p.10)

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LALA-L

84 .“A MOTION was made by L. Gutiérrez-Witt that the Executive Board endorse G. Williams’ role as moderator of the LALA-L list [Latin Americanist Librarians’ Announcements List] and endorse her judgment in not accepting inappropriate material.” (2001 Conf., 1st meeting, III.C.8)

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Mailing Fee

85. “It was MOVED (Valk) and seconded that there be an overseas mailing fee, determined by the Executive Secretary and incurred by choice” of the SALALM member outside the United States who wishes to receive newsletters and notices by air mail. (1980 Conf., 1st meeting, p.3)

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Membership

(see also: Decision 23)

86.  a. “The Board AGREED that flexibility would be preserved by not having a set policy for honorary membership but by simply keeping the items regularly on the agenda.” (1980 Conf., 1st meeting, p.4)

b. “Laura Shedenhelm prepared the third draft of the guidelines for nomination for honorary membership and submitted it to PRI, and we are now submitting it to you [i.e., the Executive Board] for your consideration and vote.” (1994 Conf., 1st meeting, p.5; vote recorded on p.8)

87. VOTED “that emeritus members pay the same dues as student members.” (1981 Conf., 2d meeting, p.2)

88. “Laura Gutiérrez-Witt presented a Finance Committee PROPOSAL recommending a new annual personal membership charge of $50 and a new annual institutional charge of $90. The MOTION also proposed the creation of a category of ‘special members,’ the number of institutions potentially falling into this category to be determined by the Executive Secretary; such institutions would pay $500 per year and their names would appear on the organization’s stationery, its conference programs, etc.

“The proposal further recommended keeping the present membership fee for Latin American and Caribbean librarians, students, and retirees unchanged. For the first year of membership for new personal members, the proposal was to offer a half-price membership; i.e., $25. Gutiérrez-Witt specified that this first-time rate would not apply to someone who had previously been a student member; this was a rate to induce someone who had not been a member before in any category to join.” (1993 Conf., Special meeting on May 20, p.1)

89. “We [Finance Committee] have some concrete recommendations: 1. dues increase… trial first year $50 [instead of regular $60]; Latin Americans/students/retirees half price.” (1994 Conf., 1st meeting, p.5)

90. “MOVED to give free membership for one year to the year’s Enlace invitees. D. Hibay MOVED TO AMEND the motion to say complimentary membership instead of free memberships.” (2001 Conf., 2d meeting, II.C.6)

91. VOTED to authorize “paraprofessionals to become members of SALALM at a reduced rate the same as students which is $30 for United States citizens and $15 for Latin Americans.” (2002 Conf. 2d meeting, III.A)

92. MOTION (Finance Committee) to raise dues for Personal Membership to $75.00 (formerly $60.00),  and Personal Membership ( LA, Caribbean & PR) to $40.00 (formerly $30.00), effective September 1, 2009 passed unanimously.

93. Covington (for Phillips, Chair of Finance) moved to approve two proposals presented by Johnson:

1. To increase credit card charges, from $3 to $5, to offset existing charges to the organization when the membership employs credit card payments;

2. To institute a three-year prepaid membership option that would lock in current membership fees  ( 2011 Conf., 2nd meeting, p.2)

94. Membership dues will increase  by small increments over a period of time. Currently, membership fees for people outside the Caribbean and Latin America are $75 and the new proposed fee would be $85, for a $10 increase. Fees for Emeritus non-Caribbean and Emeritus Latin American members also will increase from $30 to $40. There will be a $5 increase in membership fees for people in the Caribbean and Latin America, bringing their fees from $40 to $45. The student membership fee will remain the same. Move to increase dues.  Unanimous in favor.   (2017 Conf., 2nd meeting, p.4)                                                                                                                                                                                                                                                                                                                                         [Back to Table of Contents]

Memorial Donations

95. “MOTION: That SALALM adopt a policy for donations in memory of deceased members; that the donation to the charity of choice or an appropriate charity equal one annual personal membership.” (1994 Conf., 2d meeting, p.3)

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Minutes

(see also: Decisions 87, 101)

96. VOTED “that the minutes of each Executive Board meeting be reproduced and distributed to members of the Executive Board, including the ad hoc members, prior to the succeeding meeting.” (1980 Conf., 3d meeting, p.3)

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Name of Organization

97.   Scott Van Jacob “reported on a possible name change for SALALM.… C. Rodríguez asked whether we should continue to pursue a name change at which time L. Gutiérrez-Witt MOVED that the discussion on the name change be tabled indefinitely.” (2000 Conf., 1st meeting, III.A.6)

Officers (Non-Elected) and Hosting Secretariat

98.  Finance Committee MOTION that Anne C. Barnhart is the new SALALM Treasurer effective September 1, 2010 passed unanimously. (2009 Conf., 2nd meeting)

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Oral History Project

(see also: Decision 3)

99. “Gilberto [Fort] MOVED and it was seconded that SALALM collaborate with [The University of] Texas on the Oral History Project” to interview those who have been involved with library development in Latin America. (1970 Conf., p.141)

100. a. “A MOTION was made…that the Executive Secretary be instructed to write to The University of Texas requesting a formal commitment to serve as depository for the SALALM oral history material.” (1975 Midw., p.12)

b. “The University of Texas would serve as the depository for these tapes” of oral history. (1976 Conf., p.13)

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Parliamentarian and Archivist

101. Hortensia Calvo proposed naming Roberto C. Delgadillo as interim parliamentarian who is also charged with working with members at large to investigate the role of archivist. The board approved the recommendation unanimously.  (2015 Conf., 2d meeting, p. 6)

102. Call to approve proposed interpretation of Bylaws regarding Parliamentarian: The Parliamentarian and Rapporteur General(s) is appointed by Executive Director and serves as an Ex-Officio member. Parliamentarian sees that all SALALM actions are in accordance with bylaws and Robert’s Rules of Order and serves as advisor on Parliamentary procedures to SALALM and also to individual members upon request. Unanimous vote in favor of Bylaws interpretation. Roberto Delgadillo appointed as Parliamentarian by Executive Director Hortensia Calvo. (2017 Conf., 1st meeting, p.2)

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Policies

103. Motion: to adopt policies regarding Whistleblower Protection and Conflict of Interest as part of Operational Handbook of SALALM and that we amend those portions of the Handbook to require that Executive Board members and Committee chairs sign and submit forms on an annual basis. It will be the responsibility of the Bylaws Committee to make these changes.  (2014 Conf., 2d meeting, p. 4)

Publications

I. General Recommendations

104. “It was AGREED that SALALM should be careful of what it publishes and that it should adhere to some minimum bibliographic standards.” (1969 Midw., p.93)

105. “Donald Wisdom then MOVED that the Executive Board give an expression of discretion for the Executive Secretary in the choice of printers for SALALM publications, with such advice as she desires from the Editorial Board.” (1974 Midw., p.5)

106. “Donald Wisdom MOVED that the Editorial Board’s recommendation that a SALALM revolving publication fund be created and kept separate by the Secretariat be adopted.” (1974 Midw., p.6)

107. “The Editorial Board concurred in a RECOMMENDATION that Executive Board members receive copies of SALALM publications gratis in compensation for their services. This applies only to full, elected members.” (1976 Conf., p.7)

108. “Ms. Bresie then MOVED that the Executive Secretary be instructed to secure copyrights on new SALALM publications. The Executive Board felt the Newsletter and some other internal works did not need such protection, so the motion was AMENDED to request copyright on monographs in the Bibliography Series, the Final Report and Working Papers, and other publications on the recommendation of the Editorial Board.” (1977 Midw., p.4)

109. The MOTION to have National Educational Laboratory Publishers of Austin, Texas, print 500 copies of XXI SALALM Final Report and Working Papers “carried unanimously with the proviso that similar future requests include appropriate documentation such as the number of copies printed and still in stock of past publications.” (1977 Midw., p.5)

110. “The Editorial Board further RECOMMENDED the Secretary negotiate the best contract possible with the same firm [i.e., National Educational Laboratory Publishers] for the sale and distribution of BALLAM [Basic List of Latin American Materials] and the Paraguayan bibliography and bring the contract to the Executive Board for approval. It was added that any negotiations for distribution of future publications would involve requests for appropriate advertising.” (1977 Midw., p.5)

111. “Albert Díaz MOVED that the Secretary negotiate with this firm [i.e., National Educational Laboratory Publishers] to print future SALALM publications and report any results at the Gainesville meeting.” (1977 Midw., p.5) [Compiler’s note: No report appears in the 1977 Conf. minutes.]

112. “Sheila Milam MOVED that SALALM documents be deposited in one place in each Latin American country.” (1992  Conf., 2d meeting, p.2)

113. MOTION that “SALALM members be permitted to repost papers originally published in SALALM conference proceedings three years after they have been published by the organization. Thus, individuals who wish to do so will be able, with permission from the SALALM Secretariat, to regain copyright ownership of their scholarship. It is understood that such re-acquisition of copyright will be granted solely for non-profit, open-access purposes.” “The motion passed unanimously.”  (2010 Conf., 2nd meeting, p. 19)

II. Basic Documents

114. “…the final DECISION being to publish the Basic Documents of SALALM in three parts (Constitution and Bylaws, Operational Handbook, Codification of Executive Board Decisions), each to be published on its own schedule as needed.” (1984 Conf., 1st meeting, p.5)

115. “MOVED that the Executive Board:

(1) adopt the 1998 edition of the Constitution, Bylaws, and Articles of Incorporation (a. notice will be placed in the Newsletter explaining a one-word change in the Bylaws instead of providing an Introduction; b. publish text on the Web; and c. provide paper copies on demand);

(2) adopt the Code of Executive Board Decisions (1998 ed.) (a. publish on the Web; b. paper copy to Executive Board members; c. provide paper copies on demand; and d. create annual supplement until enough decisions have been accumulated to warrant a new edition of the Code);

(3) that the revisions of the Operational Handbook done by PRI and Constitution & Bylaws Committee be mounted on the Web and paper copy made available on demand. (1998 Conf., 1st meeting, IV.B.2)

III. Bibliography and Reference Series

116. There was a CONSENSUS to change the title of the SALALM “Bibliography Series” to “Bibliography and Reference Series” “in order that it include works not strictly bibliographies.” (1983 Conf., p.4)

117. A proposal to include the “Annual Report on Latin American and Caribbean Bibliographies” in the “Bibliography and Reference Series” was APPROVED. (1983 Conf., p.6)

IV. Final Report and Working Papers

(see also: Decision 15)

118. It was MOVED that “the Executive Secretary be instructed to reorganize the Final Report and Working Papers so that the committee reports from the annual meeting would be inserted as addenda to the Progress Reports.” (1977 Conf., p.3)

119. “Carl Deal MOVED that the Final Report and Working Papers for XXI, XXII, and all subsequent seminars be published in the same format as SALALM XX; that is, in the abridged version as approved.” The abridged version would include only material of enduring substantive value and not exceed 500 pages in length. Minutes and reports of business sessions would be distributed separately as appropriate and then made available to all on a cost‑plus‑handling‑charge basis. (1978 Midw., p.8)

120. It was VOTED “to change Final Report and Working Papers to Papers of the Annual Meeting of the Seminar on the Acquisition of Latin American Library Materials.” (1982 Midw., p.2)

121. a. It was VOTED “that SALALM name the Past President as Editor of the SALALM Papers, that SALALM Secretariat contract for professional editing and word processing of the manuscript, and that the Secretariat be responsible for printing and distributing the final publication, with due dates and other stipulations as appropriate in the contracts.” (1983 Conf., p.4)

b. “Deborah Jakubs reported for Paula Covington, who had asked whether or not it was optional for the President to edit the papers of his/her conference. Jane Garner recapitulated the history of thought on the subject. It appears that it has become the rule for the President to tend to this important task.” (1989 Conf., 2d meeting, p.3)

c. “Valk announced a formalized decision [by the Editorial Board]: to edit the papers of a SALALM conference, a President may designate another person.” (1990 Conf., 1st meeting, p.3)

V. Microfilming Projects Newsletter

122. “It was AGREED that Suzanne Hodgman’s request that SALALM pay for the typing and mailing of the Newsletter be granted.” (1969 Conf , p.195)

123. “Those present AGREED that the Microfilm Projects Newsletter not only announce projects but also act as a clearinghouse of information on projects.” (1970 Midw., p.111)

124. The Microfilming Projects Newsletter “will be prepared in the same style as in the past, and published with the usual numbering system and the form of a SALALM working paper, and in addition will be distributed to all who replied to the questionnaire.” (1970 Conf., p.141)

VI. SALALM Newsletter

(see also: Decisions 47, 50)

125. “The session concluded with the Executive Board’s APPROVAL of the establishment of a newsletter.” (1972 Midw., p.10)

126. It was MOVED that “(1) SALALM will support the Newsletter with a specified annual amount in the budget to allow better planning; (2) typing and printing should continue at the Secretariat, but final copy should be returned to the Editor for proof reading before publication; (3) priorities for inclusion in the Newsletter should be: first, organizational news; second, news notes about personalities and activities of interest; … (4) the Editor be authorized to contact experts to evaluate bibliographies as needed without Editorial Board approval; (5) the Newsletter Editor automatically be a member of the Editorial Board.” (1977 Midw., p.4)

127. The Editor of the SALALM Newsletter “recommended the inclusion of a cumulative index in the Newsletter every fifth year, at an increase in publishing costs.” (1978 Midw., p.10)

128. “Marietta Shepard then MOVED that the LC Information Bulletin’s report on SALALM be reproduced in the SALALM Newsletter and that the budget item for the Newsletter be increased to cover the cost; and that summaries of reports of conferences of special interest to SALALM members be included in the Newsletter.” (1978 Conf., p.10)

129. It was APPROVED that “the Resolutions and the List of Committees, now issued as a separate publication, be published in the September Newsletter along with the report of the Executive Secretary.” (1979 Midw., p.3)

130. It was APPROVED that “committee chairmen turn in only one report each year…for publication in the [September] Newsletter.” (1979 Midw., p.3)

131. There was a CONSENSUS that responses received to the resolutions “be at least acknowledged in the SALALM Newsletter and that some should be printed, at least in part, in the Newsletter.” (1981 Conf., 1st meeting, p.2)

132. “It was DECIDED that names [of members of the Executive Board] be printed in the Newsletter, on verso of the title page.” (1983 Midw., p.6)

133. “By consensus it was APPROVED that the President will highlight actions of the Executive Board in ‘Message’ section of the Newsletter following each meeting, based on a summary of major actions supplied by the Rapporteur, and that minutes of the Board be published in the Newsletter as they are approved.” (1983 Midw., p.7)

134.  Mazurkiewicz’s recommendation for on-line version of SALALM Newsletter calling for the cessation of the printed SALALM Newsletter and the integration of its unique content into the SALALM web page passed unanimously. (2010 Conf., 2nd meeting, p. 18)

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Scholarships

135.“…there should be a [Marietta Daniels Shepard] memorial scholarship to assist a Latin American candidate obtain a library degree in a North American library school.” (1985 Conf., p.11)

136. “It was MOVED and seconded that the Davidson report’s recommendation that he pursue an endowment agreement with the GSLIS [Graduate School of Library and Information Science] of the University of Texas be approved.” (1985 Conf., 1st meeting, p.11 as amended; cf. SALALM Newsletter, Sept. 1986, p.7)

137. “…membership forms will provide space for members to designate that an optional donation to the Marietta Daniels Shepard Scholarship fund be made.” (1987 Conf., 1st meeting, p.7)

138. a. “When the MOTION was put to the vote, the following resulted: the meeting [i.e., Executive Board] was in favor of continuing support for the scholarship, in an amount to be determined by a vote of the Finance Committee. A second part of the MOTION—to keep building the [endowment] fund—also passed. The VOTE was equally in favor of the idea of financing attendance at the annual conference and then requiring this attendance of the scholarship recipients. In discussion it was added that this would be the case if there [were] not more than two recipients; if there were, SALALM would select the two.” [Note: travel expenses for recipients implemented only for 1991 conference] (1990 Conf., 1st meeting, p.7)

b. “J. Garner MOVED that we allocate a maximum of $1,000 for each annual SALALM conference for the Marietta Daniels Scholarship holder to be applied only to transportation and room costs provided that the recipient is able and interested in attending SALALM.” (2002 Conf., 2d meeting, IV.B)

139. “She [Executive Secretary] noted that sales of [SALALM] mailing labels had been spasmodic; to date the sales had generated $250. The Board APPROVED putting such proceeds into the Marietta Daniels Shepard Scholarship Fund.” [rescinded by Finance Committee, May 1993; cf. note to report of the Fund attached to Interim Report of the Treasurer, Sept. 1, 1993–May 15, 1994] (1991 Conf., 1st meeting, p.9)

140. “The suggestion was then put in the form of a MOTION and slightly amended to read as follows: that the amount of contributions received from individuals, up to a cumulative yearly total of $10,000, be matched on a dollar-for-dollar basis, by funds from the SALALM treasury.” (1991 Conf., 2d meeting, p.2)

141. “MOVED that we approve the following wording [for the Marietta Daniels Shepard Scholarship Fund endowment]: ‘Funds distributed from the endowment will be used to provide support for a student who is committed to fostering the development of libraries in Latin America and the Caribbean by pursuing a professional career in one or more of the countries of Latin America or the Caribbean.’” (2001 Conf., 2d meeting, IV, New Business)

142. Finance Committee also approved recommendation of Subcommittee on SALALM Scholarship: In the coming year the scholarship will consist of a grant–based upon merit–for awardees to be able to attend the conference in the year in which the award is received (or in the subsequent year — enabling those who receive it in the spring to attend the following year).  (2014 Conf., 2d meeting, p. 2)

143. …Peter T. Johnson will be leading a task force to establish a Dan Hazen fellowship in honor of our deceased colleague.  (2015 Conf., 2d meeting, p. 6)

144. Motion that funds for scholarships roll over each year. The amount to be rolled over will be noted in the fiscal year budget. Motion adopted unanimously. (2016 Conf., 2nd meeting, p.7) 

145. Motion to start an Enlace subaccount within the general SALALM endowment by transferring $5000 initially. VOTE: Adopted unanimously. (2016 Conf., 2nd meeting, p.7)

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 Trademark

146. “Accordingly the [Acquisitions] Committee MOVED that SALALM register its name and logo as a trademark.” (1990 Conf., 1st meeting, p.5)

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Treasurer’s Report

147.   There was general AGREEMENT “that the Treasurer be asked to submit on a regular basis to the Executive Secretary the records or copies of records of all transactions on the account attached to the Treasurer’s Report.” (1979 Conf., p.14) meeting,

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 World Wide Website for SALALM

148. “MOTION: That the SALALM home page currently hosted at Cornell under the editorship of David Block, be changed from its experimental capacity to a formal relationship to the organization as the official SALALM home page [and that] a group be appointed by the Executive Board to begin to formulate policies and procedures for construction of the home page.” (1996 Conf., 2d meeting, p.2)

149. “Gutiérrez-Witt MOVED that the Executive Board accept recommendations outlined in the Ad Hoc Home Page Committee report and that the details be worked out at a later date. (1997 Conf., 2d meeting, p.3)

150. “MOVE that the [SALALM] homepage be organized according to this general concept [i.e., three broad categories: (1) SALALM (what we will say about ourselves, archival function as well as a bulletin board aspect,( 2) Book Trade (links to booksellers, book fairs, acquisition trips), (3) Full text publications (LAIS, edited by Laura Shedenhelm)] and that it be endorsed by the Executive Board.” (1998 Conf., 1st meeting, IV.B.10)

[Compiler’s note: Same motion also inadvertently inserted into published minutes for 1999 Conf., 1st meeting, III.B.10]

151. “McNeil MOVED for the creation of the post of SALALM Website Advisor to be responsible to the Executive Board for official and news-related materials carried on the SALALM homepage and the post of SALALM Web Publications Editor to be responsible to the Editorial Board for other publications carried on the SALALM Website.” (1998 Conf., 2d meeting, IV.B)

152. “…it was AGREED buying our domain name was a good idea.” (2000 Conf., 1st meeting, III.B.10)

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Last modified 08/04/2017