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SALALM LVII, Port of Spain, Trinidad and Tobago
Executive Board Meeting II, June 19, 2012
Minutes as corrected

Present, Executive Board: David Block, Hortensia Calvo, Paloma Celis-Carbajal, Darlene Hull, Peter T. Johnson, Paul Losch, Martha E. Mantilla, Lynn Shirey, Mary Jo Zeter, Roberto C. Delgadillo (Rapporteur). Also present: S. Lief Adleson, Anne Barnhart, Angela Carreño, Alejandra Cordero Berenguer, Paula Covington, David Dressing, Patricia Figueroa, Ellen Jaramillo, Sean Knowlton, Jared Marchildon, Mei Méndez, Stephanie Miles, Molly Molloy, Alma Ortega, Carlos Retta, Linda Russo, Craig Schroer, Cecilia Sercán, Laura Shedenhelm, Rafael E. Tarragó, Gayle Williams, John B. Wright

I. The meeting was called to order at 4:21 p.m. with Mantilla presiding.

II. Conference Reports

A. Officers

1. President (Mantilla). No report.

2. Vice-President/President-Elect (Delgadillo). “

3. Past-President (Shirey). Shirey updated the Executive Board and the membership with the results of the three ad hoc committees she created the previous year. The first of these committees, the Membership Survey Committee, was charged with surveying the membership about:

  • The length of the annual conference, including Shirey’s membership finances and goals;
  • Committee and panel evaluations;
  • The value of the annual conference;
  • And the organization’s long and short-term priorities.

Shirey announced that the committee never carried out its charge and thus no report. She continued with the results of the second committee, the Name Change Committee. It was charged with:

  • Investigating the consequences, cost and feasibility of a name change for the organization.

Shirey summarized the committee’s report that found while, at present, a name change is feasible economically and legally; the committee membership was not invested in such a change given that there’s no mandate to pursue such a change; however should that change, in the future, it is possible. She concluded her report by conveying the recommendation of the third committee. It was charged with:

Examining the consequences of partnering, administering, and awarding an undergraduate research prize stemming from a Gale Cengage scholarship proposal associated with its World Scholar Portal―Latin America and the Caribbean database.
Shirey noted that the committee recommended that it was not feasible to pursue the proposal due to philosophical and time constraints. At this point, Figueroa and Knowlton requested that the Membership Survey Committee be allowed to pursue its charge next year. Mantilla approved this request and noted she would include it as part of her presidential goals.

4. Executive Secretary (Calvo). No report.

5. Treasurer (Johnson). “

6. Rapporteur General (Delgadillo). Delgadillo began his report by warmly thanking the time and efforts of past volunteer rapporteurs. He next announced his recruitment of two volunteers to fill his position: Suzanne Schadl and Craig Schroer. He briefly noted his intention to transfer his archives and digital audio equipment and communicate with the new Rapporteur Generals in the near future. Delgadillo finished his report by again thanking the organization with having entrusted him with the duties of the Rapporteur General for the past 6 years.

B. Members-at-Large

1. Block (2010-2013). No report.

2. Hull (2010-2013). “

3. Losch (2011-2014). “

4. Zeter (2011-2014). Zeter briefly expressed some Libreros’ frustration with their inability to capture adequate attention from librarians. She conveyed, as with past meetings, that the difficulties of scheduling and conflicts with panels reduced the time available for conversations. Zeter finished by recommending getting aside a period with no activities other than bookseller time.

5. Celis-Carbajal (2012-2015). Celis-Carbajal began her report by noting one Librero suggestion that conference exhibit time be shortened and thus free up additional time to meet with librarians. She finished her report by suggesting that the organization work with LASA toward a future joint conference given the number of identical issues faced by both organizations in Latin American area studies.

6. Domínguez (not present). (2012-2015) No report

C. Executive Board Committees

1. Constitution and Bylaws (Tarragó). No report.

2. Policy, Research and Investigation (Sercán). “

3. Editorial Board (Mazurkiewicz; not present). “

4. Membership (Griego, not present). “

5. Finance (Covington). Covington began and ended her report by noting the committee as having reviewed Johnson’s proposal to codify the member registration policy. Mantilla made a motion to accept Johnson’s proposal. Losch seconded the motion. Mantilla called for a discussion of the motion. No discussion occurred. Mantilla called for a vote. The motion passed unanimously.

6. Enlace/Outreach (Silva; not present). No report.

7. José Toribio Medina Award Panel (Víctor Federico Torres; not present). “

8. Nominations (Miles). “

9. Communications (Daisy V. Domínguez; not present) “

10. LALA-L (Williams). “

D. Substantive Committees

1. Acquisitions (Virginia García; not present). No report.

2. Access and Bibliography (Teresa Chapa; not present). “

3. Library Operations and Services (Rhonda Neugebauer). Williams, speaking on behalf of Neugebauer, and as chair of the Subcommittee on Audio-Visual Media reported that members of the subcommittee noted and or discussed the following:

The documentary film series, curated by Chapa, and film panel held at this year’s meeting;
Williams, as chair of the subcommittee, encouraged members to develop a panel for the Miami meeting once the theme has been announced;
Domínguez’s efforts in migrating the subcommittee wiki page to the new SALALM web page environment;
The challenges of purchasing DVDs for library collections despite preference by other staff that would prefer streaming video but unaware that many films on Latin American topics are still only available on disc;
Users becoming accustomed to the ‘Netflix’ model for viewing films that hasn’t been adapted at academic libraries;
Differences in institutional pricing that doesn’t necessarily include performance rights;
Miguel Valladares is the incoming chair.
Williams next focused on the activities of the Subcommittee on Cataloging and Bibliographic Technology. The subcommittee chair, Ellen Jaramillo, noted and or discussed the following:

Plans to transition to and/or accommodate Resource Description and Access (RDA), a new cataloging standard designed for the digital world and the expanding universe of metadata users. On March 31, 2013, RDA is replacing AACR2 as the widely-accepted international code for cataloging;
What RDA training plans various institutions have, when they hope to begin cataloging using RDA, plans for creating RDA authority work, concerns, etc.;
The feasibility of next year hosting a workshop to explain RDA to non-cataloguer colleagues;
Brenda Salem is the incoming chair.
Williams concluded her report by discussing the activities of the Subcommittee on Reference Services and the Subcommittee on Bibliographic Instruction. She recounted how last year the two groups began discussing the possibility of merging. At this year’s meeting, they reached agreement that it would be beneficial and took their proposal to Policy, Research and Investigation Committee. The proposal passed at the first meeting of the Executive Board, which means beginning in 2013 the two subcommittees will become the Subcommittee on Research and Bibliographic Instruction. There will be two co-chairs, Meiyolet Méndez and Anne Barnhart. The Reference Services subcommittee meeting also discussed reference desk service models to meet the academic library’s changing environment.

4. Interlibrary Cooperation (Sarah Buck Kachaluba; not present). Losch, speaking on behalf of Buck Kachaluba, delivered her report. He noted that the committee had twelve members in attendance. He next conveyed that Buck Kachaluba facilitated a review and some revision of the documentation used by the committee to report collection statistics. She proposed offering the Excel spreadsheet only, accompanied by a word form to be used as a worksheet and guide which will clarify the headings for each category of data and provide a place for those reporting to write down figures before transposing them into the Excel document. This was followed by a review of the different categories of collection data listed on the Excel spreadsheet. Committee members present decided to eliminate some categories and revise others to make the meaning clearer. Buck Kachaluba asked Holly Ackerman if she would review Buck Kachaluba’s revisions to the Excel spreadsheet and the Word document that will accompany it. Ackerman agreed. Losch finished Buck Kachaluba’s report by noting that the committee then turned briefly to a discussion of a second agenda item introduced at last year’s meeting: the creation of a book-length work on Latin American collection development. In 2011, a list of committee members interested in participating was created. In response to Buck Kachaluba’s call, Melissa Guy and Williams volunteered to take the lead on this project.

At this point, Mantilla granted a request from Calvo to finish discussing Future Meetings, Old Business and New Business agenda items from the first meeting of the Executive Board.

III. Future Meetings

A. 2014, Provo (Wright). Due to an element of agenda item confusion and because Wright had done so already at the Business Meeting & Closing Session, Mantilla informed Wright that he did not have to repeat delivering his proposal/letter of invitation from Brigham Young University (BYU) to convene the organization annual conference in Salt Lake City, Utah, on a day in May or June 2014. At this point, several Executive Board members requested conference budget information, when informed that information would be forthcoming and in the interest of time, Mantilla made a motion to continue to examine BYU’s invitation to host SALALM LVIII. Losch seconded the motion. Mantilla called for a discussion of the motion. No discussion occurred. Mantilla called for a vote. The motion passed unanimously.

B. 2015, Buenos Aires, Feria del Libro de Buenos Aires (Calvo). Calvo began her report by conveying the Buenos Aires Book Fair’s (BABF) preliminary expression of interest to host SALALM in Buenos Aires in 2015. She described how she traveled to the BABF in April at their invitation. She met with Alberto Hughetti, María Teresa Carbano, President and Vice-President, respectively of the Comisión de Profesionales de la Fundación El Libro. She also met with Gabriela Adamo, Executive Director of the BABF. Calvo strongly urged the Executive Board to consider the BABF’s desire to collaborate with the organization. To underscore her point, Calvo read Adamo’s letter of interest noting the same. Lengthy discussion ensued with Calvo, Celis-Carbajal, Adleson, Schroer, Russo, Wright, Barnhart, and Williams offering suggestions and comments ranging from:

The clarification of BABF dates;
The impact on Libreros exhibit space;
The cost savings of having a combined conference/book fair event;
The opportunity to expand the organization’s US based boundaries;
To the willingness of the BABF to offer incentives to stay beyond the conference.
Mantilla made a motion to continue Calvo’s efforts to pursue the invitation with the representatives of the BABF to meet in 2015. Her motion was seconded by Covington. Mantilla called for a discussion of the motion. No discussion occurred. Mantilla called for a vote. The motion passed unanimously.

IV. New Business

A. Role of Members-at-Large (Block). Block began his proposal by noting the need to have additional information regarding the role of members-at-large (MAL). The existing language regarding the duties of MAL in the current Constitution and Bylaws (CB) and or Operations Handbook (OH) are very short and somewhat vague. Given that the aforementioned CB and OH are in the progress of review and revision Block put forth a motion that the current President enable the current MAL to discuss what their responsibilities could be in the new CB and OH. Johnson seconded the motion. Mantilla called for a discussion of the motion. Brief discussion ensued with:

Block offering to take the lead on discussing the role of MAL;
Johnson welcoming these possible discussions as part of the modernization of the organization;
Covington noting that discussions and possible redefinitions would go towards helping Calvo and the work of the Secretariat;
And Celis-Carbajal asking for clarification and Block noting that the “MAL get together and write a job description for what they do.”
Mantilla called for a vote. The motion passed with Losch voting no.

B. Executive Secretary Designation (Johnson). Johnson began his report by pointing out instances where the organization’s current structure and terminology is in need of revision. He submitted a motion to change the title of the “Executive Secretary” to “Executive Director” because it accurately reflects that position’s duties and responsibilities. Lengthy discussion ensued with Tarragó, Block, Wright, Losch, Calvo, and Adleson offering suggestions and comments ranging from:

Submitting title changes to the current Constitution and Bylaws Committee;
Clarification of the mechanism for submitting changes in the organization’s structure to the aforementioned committee;
Reminder of the financial implications of suggesting an Executive Secretary name change;
To noting how the nature of the Secretariat’s duties and expectations have significantly changed in the last decade.
Due to time constraints, Johnson withdrew his motion. Calvo noted that she and Johnson would meet and submit another title change recommendation at a later date.

IV. Old Business

A. SALALM-Marietta Daniels Shepard Scholarship at Texas (Block). Block submitted a proposal to keep the SALALM-Marietta Daniels Shepard Scholarship as a dues item and thus allow the membership the option of funding the scholarship should they choose to when paying their membership fees. Johnson spoke against this proposal after describing the history of the aforementioned scholarship and presenting arguments that he feels work against the best interests of the organization should the membership fund the scholarship whatever the amount. Block countered that the membership should have the option of funding a scholarship in the memory of one of the organization’s founding members. Brief discussion ensued with Barnhart, Block, Hull, Shedenhelm, Molloy, and Johnson offering suggestions and comments ranging from:

The promotion of the scholarship on the organization web page instead as a membership dues item;
To a description of how the scholarship funds are distributed the University of Texas at Austin.
Due to time constraints, Block repeated his motion. Hull seconded the motion. Mantilla called for a discussion of the motion. No discussion occurred. Mantilla called for a vote. The motion was not adopted after 2 members voted in its favor, 5 members against, and 1 abstention.

B. Elimination of Committees (Mantilla and Shirey). Mantilla submitted a motion to eliminate the Gifts and Exchanges Subcommittee and Official Publications Subcommittee. Hull seconded the motion. Mantilla called for a discussion of the motion. No discussion occurred. Mantilla called for a vote. The motion passed unanimously.

C. Libreros’ Reception (Shirey). Shirey revisited the previous year’s Libreros discussion of the role and future of their sponsored reception. She noted, in particular, that the majority of Libreros had agreed to eliminate the standing option of allowing an individual Librero the choice of paying the Libreros Reception sponsorship fee of $300. She continued by recounting that at that time all Libreros would be expected to pay the aforementioned sponsorship fee as part of the established exhibitor’s payment. Since then and in subsequent email communications, Shirey notes that the Executive Board cannot dictate whether or not a Librero choose to contribute to the reception. It is, Shirey conveyed, a decision for the Libreros to decide among themselves. At that point, pressing time constraints forced Mantilla to ask the Executive Board to consider and vote on the last agenda motion.

D. Professor Doris Sommer Donation (Shirey). Shirey presented a motion asking the Executive Board to show its support of the work of Professor Doris Sommer with Pre-Texts on creative literacy by donating an amount to be determined by the Executive Board. Johnson noted that the Finance Committee had met this year before Sommer did her presentation, but Tarragó noted that there is a proviso in the Constitution that speaks to making charitable contributions and expenses not anticipated. Shirey seconded the motion. Mantilla called for a discussion of the motion. No discussion occurred. Mantilla called for a vote. The motion passed unanimously.

Johnson moved the meeting be adjourned.

The meeting was adjourned at 6:03 p.m.

p>SALALM LVII, Port of Spain, Trinidad and Tobago
Executive Board Meeting I, June 16, 2012
Minutes as corrected

Present, Executive Board: David Block, Hortensia Calvo, Peter T. Johnson, Sean Knowlton, Nerea A. Llamas, Paul Losch, Martha E. Mantilla, Lynn Shirey, Mary Jo Zeter, Roberto C. Delgadillo (Rapporteur). Also present: Fernando Acosta-Rodríguez, Jesús Alonso-Regalado, Barbara Alvarez, Angela Carreño, Paloma Celis-Carbajal, Ana María Cobos, Paula Covington, Patricia Figueroa, Pamela M. Graham, Adán Griego, Orchid Mazurkiewicz, Mei Méndez, Richard Phillips, Cecilia Sercán, Sócrates Silva, Rafael E. Tarragó, Miguel Valladares, Gayle Williams, John B. Wright

I. The meeting was called to order at 4:39 p.m. with Shirey presiding.

II. Minutes of SALALM LVI had been distributed via e-mail. The minutes were unanimously approved with no corrections.

III. Reports
A. Officers
1. President (Shirey). Shirey began her report by welcoming conference participants. She thanked members of the Local Arrangements Committee and others involved in helping to plan and overcome programing and logistical challenges posed by hosting an overseas 4-day conference. She expressed hope that future conferences will follow this shortened conference timeframe. Shirey continued by noting the Executive Board’s acceptance of an invitation from the University of Miami Libraries and Florida International University Libraries to host SALALM LVIII in Coral Gables. She thanked Méndez and Williams for their time and initial efforts in planning and sponsoring next year’s conference panels and events scheduled for the 17th to 22nd of May. Shirey concluded by asking Mantilla to deliver her report.
2. Vice-President/President-Elect (Mantilla). Mantilla began and ended her report by warmly thanking the general membership for having elected her into office and announced that she would discuss next year’s conference theme during the second meeting of the Executive Board.
3. Past President (Llamas). Llamas reported as having submitted 10 of 12 presentation papers from SALALM LVI for subsequent secondary review and publication by the Secretariat at the end of June.
4. Executive Secretary (Calvo). Calvo began her report by announcing that as of June 9, 2012 SALALM has:
Personal Members
• New Personal Members: 16
• Emeritus Members: 02
• Student Members: 13
• Honorary Members: 14
• Total Personal Members: 202*
*Includes: New members, Emeritus, Students, and Honorary
——————————————————-
Institutional Members
• Sponsoring Members: 23
• Total Institutional Members: 101*
*Includes: Sponsoring members
——————————————————-
Total SALALM Members: 303
She soberly conveyed, for the second year in a row, the organization’s decrease in membership numbers. She noted the Secretariat’s on-going efforts to address the aforementioned downward membership trend. She warmly praised Carol Avila’s diligence in reviewing membership renewals, especially institutional memberships, to correct inconsistencies in contact information and billing procedures and payments. She next announced that the Secretariat sold 23 publications—outside of subscriptions—that generated sales amounting to $1,015. She continued by noting the Secretariat’s migration of its electronic files to Active Directory, a file sharing and management software, that allows for greater security by saving files to an offsite server. Calvo and Avila have access to all files and may work on them remotely in case of any emergency. Calvo then shifted attention to the organization’s promotional activities that included staffed booths at the Annual Meeting of the American Library Association (ALA) last June and the Latin American Library’s Open House, held on September 16, which led to an attendant sale of 1 publication. She next mentioned having met with representatives of the Buenos Aires Book Fair and associated bodies to discuss their wish to host SALALM in 2015. She added that additional details of this meeting would be conveyed during the Executive Board’s scheduled agenda discussion of future meetings. Calvo continued and announced the Secretariat’s work with the family of Alan Moss to send a donation in his memory to the Barbados Cancer Society. She noted similar efforts with Beverly Karno to send a donation in memory of Howard Karno. Calvo finished her report by once again warmly praising Avila in adapting to new workflows that include online payment of membership, conference and webinar registration via PayPal.
5. Treasurer (Johnson). Johnson began his report with a summation of the organization’s accounts and their varying time-tables. He then devoted his report to a discussion of the organization’s current and past endowment funds performance. He noted that as of last week their value stood at $736,400. Johnson then announced that the organization’s fiscal year balance ended at $90,000. Taken together, Johnson observed, the organization’s liquid assets total nearly $800,000. He continued by assuring the membership that the organization’s modernization through an increased Web presence and adoption of new accounting software demonstrates its vitality and commitment to meeting the concerns of its members. Johnson then shifted and announced preliminary efforts to secure insurance for the organization’s officers. Johnson ended his report by encouraging new and veteran members to join him and or associated bodies in continuing to modernize and improve the organization’s fiscal condition.
6. Rapporteur General (Delgadillo). Delgadillo reported as having secured rapporteurs for all scheduled conference panels. He announced that this conference would be his last as Rapporteur General. Delgadillo continued by saying that he was in the process of looking for a replacement to confirm by the time of the second meeting of the Executive Board. He warmly thanked the Finance Committee for its past support in securing a laptop and digital audio recorders that allowed him and those following him greater ease in carrying out the duties of the Rapporteur General. Delgadillo concluded his report by thanking the Executive Board and membership with having entrusted him with the responsibilities attached to being the Rapporteur General.

B. Members-at-Large
1. Benavides (2009-2012). No report.
2. Knowlton (2009-2012). “
3. Block (2010-2013). “
4. Hull (2010-2013). “
5. Paul Losch (2011-2014). “
6. Mary Jo Zeter (2011-2014). Zeter conveyed a member’s suggestion that the organization create a new forum to facilitate discussion and learning between librarians and vendors with respect to trends and changes associated with eBooks. Zeter concluded her report by noting that the member feels the increasing growth of eBooks is an important enough topic that it deserves a new and distinct forum as opposed to the issues tasked to existing organization bodies. Brief recap and discussion ensued with Valladares (self-identified as the member that Zeter spoke of in her report), Calvo, Llamas, and Johnson affirming the need to discuss the aforementioned suggestion during the Town Hall Meeting and the second meeting of the Executive Board.

C. Executive Board Committees
1. Local Arrangements (Elmelinda Lara). Shirey delivered the committee’s report on Lara’s behalf. She concisely presented the following preliminary conference statistics:
• Registered Registrants (Regular Members & Exhibitors): 150
• Full-Time Local Registrants (Institutional Non-Members): 17
• One-Day Local Registrants (Regular Non-Members): 80
• Conference Profits: $2,000*
*Approximately
Shirey finished her report by thanking SALALM LVII host, academic, corporate, and Librero sponsors and a membership reminder to view conference panel location changes via external hotel conference room monitors.
2. Constitution and Bylaws (Tarragó). Tarragó reported the committee as having met and reviewed a draft revision of the SALALM Constitution and Bylaws. He noted that the committee combined the two aforementioned documents into a single “Bylaws.” Tarragó continued by announcing that Jane Garner agreed to re-write the committee’s draft. This final draft should be ready by the end of December 2012. Tarragó stressed that in order to revise the Constitution and Bylaws, a vote by the membership is necessary. He added that the committee will contact the membership for comments and or suggestions. Tarragó ended his report with an optimistic tone and feels he’ll then present the new SALALM charter for the 2013 meeting and subsequent membership vote.
3. Policy, Research and Investigation (Sercán). Sercán began her report by announcing that the Gifts and Exchanges and Official Publications Subcommittees have been disbanded after committee review. She continued by noting the merger of the Bibliographic Instruction and Reference Services Subcommittees. They will conduct their duties and business under a new name: Research and Instruction Services. Sercán then conveyed the committee’s discussion of the Nominating Committee’s concern about wording in the “Operations Handbook” in the aftermath of the organization’s switch from paper to electronic ballots. She confirmed that the Nominating Committee provided the committee with the necessary wording to update language in the aforementioned handbook. The committee, Sercán explained, will update the language after the Constitution and Bylaws Committee finishes its work that includes updating the citations to the part of the Constitution that are in the “Operations Handbook.” She then announced that the new committee chair is Ellen Jaramillo. Sercán concluded her report with a motion: “that 3 of the substantive committees, Acquisitions, Access and Bibliography, and Library Operations and Services schedule their own informal meetings at SALALM since they serve to collect and present to the Executive Board the working of their constituent committees.” Shirey seconded the motion. Shirey called for a discussion of the motion. No discussion occurred. Shirey called for a vote. The motion passed unanimously.
4. Membership Committee (Griego). Griego began his report by noting his having been appointed to fill the remainder of Nashieli Marcano’s term as committee chair. He next announced that the committee resolved a number of communication problems between new members and the organization. Griego deferred detailed discussion of the committee’s interactions with the SALALM Scholarship Task Force, chaired by Johnson, and the SALALM Webinar Pilot Project Working Group, chaired by Mazurkiewicz. He finished by acknowledging the presence of two new conference attendees: John Kroondyk and Carolyn Palaima. At this point, Johnson acknowledged another new conference attendant: Samuel Wicks.
5. Editorial Board & José Toribio Medina (JTM) Award (Mazurkiewicz). Mazurkiewicz noted the following publications as complete and or in progress:
Conference Proceedings

• No. 53. Encounter, Engagement and Exchange: How Native Populations of the Americas Transformed the World, John B. Wright, (editor) (published), 2008;
• No. 54. Migrations and Connections: Latin America and Europe in the Modern World, Pamela M. Graham (editor) (in progress—at the printers), 2009;
• No. 55. The Future of Latin American Library Collections and Research: Contributing and Adapting to New Trends in Research Libraries, Fernando Acosta-Rodríguez (editor) (in progress—at the typesetter), 2010;
• No. 56. Preserving Memory: Documenting and Archiving Latin American Human Rights, Nerea A. Llamas (editor) (in progress—papers just submitted), 2011.

Commercial Publications

• Williams, Gayle Ann. Bibliography of Latin American and Caribbean Bibliographies. Annual Report, 2006/2007-2007/2008) (in progress—awaiting submission to Secretariat in August).
Mazurkiewicz then confirmed that the board is reviewing a submitted bibliography for consideration in the Bibliography & Reference Series. She next noted interest from several individuals willing to submit works for inclusion in the Latin American Information Series. Mazurkiewicz then announced, for the second year in a row, that the JTM Award would not be given due to a lack of recipients. She ended her report by summarizing the initial development of an open access repository. Examples of repository content include pre- and postprints, PowerPoint presentations, and resource tools of interest to the membership. A secondary aim of this repository, Mazurkiewicz observed, is to increase traffic to the organization Web Page. In the same spirit of directing traffic, she also announced the board’s intention of uploading remaining digital back issues of the SALALM Newsletter. Brief discussion ensued with Knowlton, Calvo, Losch, and Johnson offering suggestions and comments ranging from:
• The creation of additional archival institutional repositories at Tulane and the University of Texas at Austin;
• Inclusion of newsletter issues in the Internet Archive Web Page;
• Increasing use and preference of digital version of newsletter versus that of print;
• To the fiscal implications of total open access versus a moving firewall of newsletter issues.
6. Finance (Covington). Covington began her report by noting the committee’s review of the Treasurer’s reports, the Secretariat’s reports and Secretariat proposed 2012-2013 budget. She announced the committee’s pending approval of the budget is due to additional review of proposed fiscal policies and procedures. She warmly praised Johnson for his thorough presentations of finance and legal related issues, policies and proposals. Covington next acknowledged the committee’s approval of the Investment Working Group’s recommendation that SALALM use TIAA-CREF to manage its investments. She next noted the committee’s review of the need for liability insurance for the directors and officers of the organization along with a proposal for an audit. Covington concluded her report with a summary of income and expenses stemming from the 2011 Philadelphia conference, this current conference and preliminary figures for the 2013 Miami conference.
7. Nominating (Cobos). Cobos announced the selection of Roberto C. Delgadillo as the new Vice President/President Elect and Paloma Celis-Carbajal and Daisy V. Domínguez as the new Members-at-Large. She noted that 71% of the membership voted in the elections. There were 182 eligible voters with 129 votes cast. Cobos observed that this was the first time that SALALM used electronic ballots via SurveyMonkey. She continued by announcing that the new committee Chair is Stephanie Rocío Miles and identified incoming committee members as Marisol Ramos and Phillip MacLeod. She thanked the efforts of past committee chair Jesús Alonso-Regalado. Cobos ended her report by noting that additional committee items discussed included:
• Establishing new electronic balloting procedures;
• Reminder to potential candidates that their biographies will be public on the organization web page;
• Recommendation to use SurveyMonkey for future elections and that the Executive Board add the cost of its use fee to future organization budgets;
• Recommendation that the present organization constitution express the adoption of e-balloting;
• Recommendation to standardize committee name in organization constitution, bylaws and handbook, namely Nominating versus Nominations.
Brief discussion ensued with Calvo, Griego, Johnson, and Cobos offering suggestions and comments ranging from:
• What will be expected of candidates running for the organization presidency;
• Inclusion of photos to accompany candidate biographies;
• To the standardization of voting cut-off date.
8. LALA-L (Williams). Williams began her report by announcing that LALA-L enrollment is higher than the number of personal memberships but ongoing work with the Secretariat will soon rectify this situation. She noted that continued personal membership is a requirement for LALA-L access. Williams finished by announcing that come August 2012, LALA-L will be 21 years old.
9. Outreach/Enlace (Silva). Silva began his report by noting as having received and reviewed 13 applications. He next identified this year’s Enlace scholarship winners as Fernando da Silva Assumpção of the Academia Brasileira de Literatura de Cordel and Diana Patricia Restrepo Torres of the Biblioteca Luis Ángel Arango del Banco de la República, Colombia. He noted that the expenditures, for both winners, totaled $2,540. Silva finished his report by warmly acknowledging Griego and Celis-Carbajal for helping him understand his duties and committee logistics.
10. Communications (Daisy V. Domínguez; not present). Melissa Gasparotto will present the committee’s report on Domínguez’s behalf during the E-SALALM session.
11. Ad Hoc Committees
A. Webinar Pilot Project Working Group (Mazurkiewicz). Mazurkiewicz started her report with a summary of the salient aspects of the group’s charge. She next detailed the group’s first and second webinar experiments with the ALA’s International Relations Office (IRO). She succinctly described the procedures that worked and those in need of additional streamlining. Mazurkiewicz concluded her report with the group’s recommendations that:
• The organization aim to host one or more webinars per year;
• Create a Webinar Coordinator position reporting, possibly, to the Communications or Membership committees;
o The duties of the Webinar Coordinator would include:
 Work with a small sub-committee or bodies deemed appropriate by the Executive Board to manage webinar logistics (coordinating dates with the IRO, communicate with organization webmaster on the creation of a registration page and the Secretariat on payments, etc.);
 Solicit webinar proposals from the membership and or recruit instructors for specific topics;
 Evaluate webinar proposals.
Lengthy discussion ensued with Johnson, Calvo, Mazurkiewicz, Griego, Graham, Wright, Shirey, and Celis-Carbajal offering suggestions and comments ranging from:
• The need to establish timeframes and firm communication with Secretariat regarding webinar content;
• Marketing webinars to Library Science programs, associated bodies of the ALA and FIL partipants;
• Formulation of future webinar quality-control procedures;
• To tying webinar access as a benefit to new personal membership.
B. Scholarship Task Force (Johnson). Johnson began his report with a summary of the task force’s history and aims. He then identified Barnhart, Alison Hicks, Alonso Regalado, Celis Carbajal, Williams, Nathalie Soini, and Zeter as the other members of the task force. He next detailed its efforts to create a candidate pool for the scholarship. Johnson noted that during the fall semester 17 applications arrived and for spring 11. Selection was difficult, and in fall two candidates were judged to merit the scholarship: Lisa Cruces (The University of Texas at Austin) and Timothy Thompson (Indiana University). For spring semester David Fernández (University of Toronto) received the scholarship. Johnson strongly urges the organization to continue funding for another year. He ended his report by acknowledging the strong and consistent assistance of Gasparotto and Avila in helping the task force with its work.

At this point, Shirey paused the meeting–due to time constraints–and requested that the Interest Groups defer their reports until the second meeting of the Executive Board.

The meeting was adjourned at 6:10 p.m.

SALALM 57 Keynote Address
Presenter:   Professor Doris Sommer (Harvard University)
Moderator:     Lynn Shirey, Harvard University
Rapporteur:   Sarah A. Buck Kachaluba, Florida State University
June 18, 2012 9:00am-9:45 am (this started later than was originally scheduled)

Dr. Sommer’s keynote address served to introduce and contextualize the three-hour “Pre-texts” workshop that she facilitated.  Pre-texts (http://pre-texts.org/), she explained, introduces literature to students of all ages as “recycled material,” and encourages all workshop participants to own pre-existing literature and ideas and author new ones, thereby fostering literacy and civic engagement by promoting the role of Arts and Humanities education – including the study of literature – in cultural and social organization and development.

Sommer began by explaining that she came to her “Pre-texts” workshop as an academic, through her disappointment at watching her best graduate students leave literary studies in the Humanities to go into more “useful” fields such as law, public health, and government.  After reminding the audience about the classical relationship between civic responsibility, arts, and education, she also credited two undergraduates with shaming and charming her into working to revive this relationship through academic and civic work.  These students had created an NGO to organize after-school arts-workshops for girls in India, keeping girls in school by requiring them to attend school in order to stay in the workshops.  Pre-texts, she argued, similarly engages children, their parents, and their grandparents with the Arts and literature, “recycling” literature into new works of art (literary, visual or performance) in order to examine and find new solutions to social problems.  One example of how such workshops have translated into civic action is when children participating in Pre-text workshops acted out the stages of AIDS in preparation to talk to officials about public health needs.  Sommers also pointed to cartonera projects as an example of how literature can be literally recycled into new forms of art and used as a springboard for civic engagement.

Literacy, Sommers argued, is critical to civic engagement, as literacy levels serve as an indicator of wealth, violence and crime, and health throughout the world.  Pre-texts teaches this in theory and practice.  It similarly illustrates practical applications of other theoretical concepts.  As Sommer articulated, participants have “learned more literary theory than she ever thought possible by doing arts and crafts.”  One reason for this is the core concept that literature is recycled material.

In the question and answer session, David Block (University of Texas Austin) thanked Lynn Shirey for bringing Dr. Sommers to SALALM.

Adán Griego (Stanford University) asked what Dr. Sommers would say to the criticism that cartonera projects, which began with noble beginnings, have become rather chic.  Sommers responded that as an academic, she would say this is a problem as something loses its edginess and productiveness as it becomes popularized.  However, as a cultural agent, she would ask: what we can do to refresh the cartoneras project?

Peter Johnson (Princeton University) asked how Sommers mixes generations in a workshop and how we can use the workshop process to cut across social and class lines.  Sommers answered that she could not model this at SALALM but that everyone can cut and paste and everyone can be human statues to model a literary figure.  She explained that workshops host parent and grandparent nights and authorize children to facilitate them.  She also described a workshop project done with Boston public school teachers, called “grandmother tells a story” in which the teachers have students in ELL families go to their grandparents with stories, have the grandparents help them to translate the stories and then ask the grandparents for new stories to bring back to school (which validates diverse languages and traditions).

Suzanne Schadl (University of New Mexico) asked Sommers to talk more about ownership; how students become authors and owners of something they had not realized they were invested in.  Sommers replied that the first thing to do is read the text and ask questions of it, which authorizes/makes the reader an expert.  This departs from the conventional classroom in which the teacher asks a reading comprehension question, putting the student on the defensive and discouraging creative thinking.

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SALALM LVII
Sunday June 16, 2012 8-9am

Present: David Block, Hortensia Calvo, Cecilia Sercan, Rafael E. Tarragó (Chair), John Wright

 

Rafael opened the meeting and addressed the first item in the agenda, a recommendation made by Ana Maria Cobos in the name of the Nominating Committee to the effect that Article III Section 1a and 1b of the present Constitution of SALALM be changed to express the adoption of e-ballots for SALALM elections. The members present agreed to introduce wording equivalent to that proposed by Ana Maria Cobos in the section on elections of the new chart of the SALALM.

 

The next item in the agenda was the SALALM Mission Statement. The draft for a Bylaws of SALALM drafted by Jane Garner and now being revised by the Committee includes a SALALM Mission Statement. David Block proposed the statement, “SALALM’s mission is to provide information resources that support research and teaching on Latin America and the Caribbean,” and the committee members present accepted it.

 

During the revision of the new Bylaws of SALALM some members of the committee sent their comments on articles after their revision had been made. Rather than going back, we moved ahead, but with the intention of revisiting those articles. The members present revisited the revisions of three articles. In Article II Section 2 and Section 3, David suggested that reference to the Western Hemisphere and to “inter-American studies” be deleted, because that terminology is no longer in use. Those members present agreed to make those changes. In Article III Section 2a (Personal Members), Rafael proposed the addition of Paraprofessional Members, because the addition of this type of personal membership was agreed by the Executive Board at the 2002 conference, and those members present agreed to the addition of  Paraprofessional Members category, and to its being described as “Paraprofessional Members shall be those engaged in librarian tasks without the title of librarian.” Rafael also proposed that in Article III Section 2c (Sponsoring Members), this membership be open to individuals as well as to institutions willing to sustain programs and activities of SALALM, and the members present accepted his proposal. Because there is no longer a SALALM Newsletter, Rafael  proposed to change Article III Section 3 (Rights and Privileges), because presently it states “All classes of members in good standing shall equally receive general communications of the SALALM Secretariat and the SALALM Newsletter.” He proposed to change that statement to:

“All classes of members in good standing shall equally receive general communications of the SALALM Secretariat.” There was agreement to this proposal, but Hortensia suggested that there should be a reference to LALA-L in that statement, to the effect that personal members have access to it. It was agreed to continue deliberation about the exact wording to be used in this section of Article III. The draft of the new Bylaws of the SALALM says in Article VIII Section1, on the subject of the annual seminar: “SALALM shall hold a program meeting once a year at a time and place determined by the Executive Board,” but Hortensia remarked that the Host decides the specific time and place of the annual conference. The group agreed to continue deliberation about this section of Article III by e-mail.

The committee adjourned at 9am.

Respectfully submitted,

 

Rafael E. Tarragó, Chair
Constitution and Bylaws Committee

 

 

 

Panel 9, June 18, 2012, 9:00am-10:30am

Moderator: Gerada Holder (National Library and Information System Authority of Trinidad and Tobago)
Presenters: Sandra Boyce (National Library Service, Barbados); Gerada Holder (National Library and Information System Authority of Trinidad and Tobago); Danielle Fraser (National Library and Information System Authority of Trinidad and Tobago), Glenroy Taitt (University of the West Indies, Trinidad and Tobago)
Rapporteur: Peter S. Bushnell (University of Florida)

Sandra Boyce presented “Safeguarding the Barbados Crop Over Festival: A Collection Management Approach.” In Barbados, Crop Over originated as a festival in the plantation society to celebrate the end of harvest. The enslaved looked forward to this celebration with music, dancing, food and games. In 1974, the festival was revived to attract tourists during the slow month of June. Since then it has become a national festival, part of the island’s intangible cultural heritage. The documents relating to the festival include both print and non-print formats. The collection is diverse and dynamic with governmental and non-governmental institutions responsible for its management because of their role and function. The four agencies reviewed in this presentation were the National Cultural Foundation (NCF), the Nation Publishing Company (NPC), the Caribbean Broadcasting Corporation (CBC), and the Government Information Service (GIS).

The NCF was established in 1983 to manage the festival. Its collection contains photographs, newspaper clippings, video, CDs, and posters. It is in the process of being digitized along with moving towards standardization and a more proactive collection development policy.

The NPC was established in 1983 and automated in 1994. It covers the social, economic and political development on a daily basis. It produces the annual Crop Over Souvenir and recently launched the website www.nationcropover.com. There are plans to digitize the collection.

The development of a cultural heritage includes both tangible and intangible aspects. Its valorization is undergoing rapid development. Bills concerning cultural industries and antiquities are being drafted. Conversations, dialogues, and symposiums on cultural policies to facilitate partnerships and collaboration are being held. Finally, Historic Bridgetown and its Garrison was inscribed on the World Heritage List in 2011.

The way forward: collection management is critical to the development and sustainability of the intangible cultural heritage; librarians and information specialists must manage the Crop Over Collection effectively and efficiently; it must collaborate to maximize limited resources; standards and guidelines must be set; best practices must be adopted in designing a model collection; there is a need for open access in light of intellectual property and copyright; preservation policies and guidelines must to designed to make the collection sustainable; timely and accurate information needs to be provided through various channels; skills and expertise must be constantly upgraded; changes must be embraced constantly; roles need to be redefined and revamped to accommodate these changes. This will enable collection management to be dynamic and diverse.

During a question and answer discussion it was mentioned that Barbados did not have carnival on a regular basis until the 70s. Angela Kinney (Library of Congress) asked about copyright. An audience member answered that it lasted until 50 years after a person’s death. This led to a brief discussion of copyright in general. There then followed a brief discussion about publishing crop over material.

Next, Gerada Holder presented “Collecting Carnival: Creating a Carnival Collection at the Heritage Library Division, NALIS.” The goal of the Heritage Library Division is to preserve and promote the culture of Trinidad and Tobago. The sections of the division consist of: operations and client services; preservation and conservation lab; and collections management (oral history, genealogy and performing arts; special collections; indexing; acquisitions).

Carnival itself is defined as Trinidad and Tobago’s annual pre-lent festival that originated in the period of African enslavement. At its core is music, masking and merriment making. Significant influence has come from the islands’ French, Spanish, African, British and Indian cultures. For the period 1997-2004, statistics were given as to visitor arrivals (from a low of 27,414 in 1997 to a high of 42,646 in 2000). For 2004, the average expenditure per tourist per day came to $345 ($95 for accommodation, $109 for entertainment, $56 for shopping and $45 for other).

The major components of carnival are music (extempo, calypso, soca, chutney soca, rapso), mas (junior, ole mas, traditional, pretty mas), fetes (public and private parties), competitions (extempo, calypso/soca/chutney soca), and steelpan (the national instrument of Trinidad and Tobago).

The importance of carnival is reflected in the cultural and historical development of Trinidad and Tobago. It also has a significant impact on the economy, provides a showcase for creativity, and helps create communities.

Existing carnival information at the Heritage Library Division include: Wayne Berkeley Collection, Bill Trotman Collection, calypso lyrics database, interviews, photographs, audio visual (music CDs/carnival shows/competition DVDs), periodicals, monographs and information files/pamphlet collection. The Performing Arts, Genealogy and Oral History Section (PAGOH) deals with four major areas: record life-history and thematic interviews; record-on-the-spot interviews with performers, record cultural activities through photographs and video; network with performers and cultural organizations to collect ephemera and other non-published information.

The four major methods of acquisition are through purchase, gifts/donations, deposits and loans. Sources include newspapers, carnival organizations, networking with collectors and traditional booksellers/music shops.

As part of the UNESCO Memory of the World: Trinidad and Tobago Register, there is a digital archive.

The challenges of collecting carnival material include deciding/narrowing on what should be collected, creating non-traditional avenues for the collection of carnival data/information and changing the public’s attitude towards valuing and saving cultural (and by extension) carnival material. The challenges of then indexing carnival is the creation of information files per carnival topic, the adaptation of relevant LC subject headings to accommodate local terms, the creation of carnival descriptors/thesaurus and the use of carnival subject specialists (non-librarians). Carnival information files can include: information by year, carnival bands with their bandleaders listed in alphabetical order, specific biographical files on calypsonians which can include sobriquets along with surname. In addition to traditional carnival descriptors, specific terms such as jab jab, blue devil and Dame Lorraine can be used.

Finally there are two general questions to consider for the future. What additional methodology should be applied for carnival acquisitions/collections? What should be the form for collaboration among carnival stakeholders given the different organizational mandates?

Kinney (Library of Congress) asked about Indian (Hindi) influence in carnival which led to a brief discussion. Hortensia Calvo (Tulane University) talked briefly about Tulane’s carnival collection.

“Keeping Our Culture: A Look at the Development of Preservation and Conservation at the National Library of Trinidad And Tobago” by Danielle Fraser started with an overview. The National Library and Information System Authority (NALIS) was established September 18, 1998 by the government of Trinidad and Tobago as a statutory authority. In preserving Trinidad and Tobago’s national heritage, NALIS is responsible for collecting Trinidad and Tobago imprints, works by Trinidad and Tobago nationals, other works about Trinidad and Tobago or the Caribbean, and oral history of Trinidad and Tobago. A look at trends in library preservation cannot ignore work done by the Library of Congress, the British Library and IFLA. For IFLA, a core activity on preservation and conservation (PAC) is to create a focus on issues of preservation and to initiate worldwide cooperation for the preservation of library materials. There are 14 IFLA-PAC Regional Centers with NALIS being made the regional center in 2004 for the English-Speaking Caribbean.

In 2005 a preservation consultant recommended the following: develop a PAC laboratory; hire library conservators; and develop policies and practices. Early implementation of a preservation plan included the purchase in 2005 of a Wei T’o Dryer and Insect Exterminator (BDIE) and hiring and training staff to develop a laboratory.

Some of the lessons learned include: keep stakeholders informed; prevention is better than the cure; everyone wants to know how to preserve; document everything.

Tony Harvell (University of California, San Diego) asked if there was a disaster plan. It is under exploration. Stacy Norris (Library of Congress) asked about the preservation of non-book material. They know that the need is there but they are just in the early stages. Some digitizing is being done and they are slowly replacing obsolete formats with more current ones.

The final presentation was by Glenroy Taitt on “Write It, Say It, Snap It: Documenting the Heritage of St. Joseph, Trinidad’s First Capital.” This is a project in the works with a final goal being a book. Using his background as a librarian, historian and photographer he has been able to gather a lot of information. For gathering memories of St. Joseph itself, he has worked with his mother and godmother. He gave his mother a copybook with the hope that she would write down her reminiscences about St. Joseph. After some delay, she finally filled up one book and asked for a second. Eventually she used a third. For his godmother, he recorded a batch of interviews for oral history. Between these two sources he was able to get a large amount of information that now needs to be edited. He then entertained us with a few stories from his mother and godmother. The final part of his presentation was a comparison between historical and contemporary photographs. For the Mosque built in the late 40s, there was only his photo.

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June 19, 2012, 3:00pm-4:00pm

Moderator: Lynn Shirey (Harvard University)

Rapporteur: Ellen Jaramillo (Yale University)

Martha Mantilla (University of Pittsburgh): “I’d like to start with the Executive Board Committee. Is there anything that the officers of that Committee would like to say? – No? Members at Large of that Committee, is there any business we want to cover? – Nothing. Closing Executive Board Committee, we’ll move on to Local Arrangements.”

Gayle Williams (Florida International University): “Point of order: our President hasn’t closed the meeting yet. (President) Lynn Shirey should run the business meeting; Martha, as incoming president, should convene the second Executive Board Committee meeting that follows.”

Lynn Shirey (Harvard University): “My announcement is, ‘All protocols observed!’” [Applause and laughter]

Roberto C. Delgadillo (University of California, Davis): “We’re going to go through those things again, beginning with the Executive Board Committee, and read through the agenda of the first, the Executive Board Committee meeting, and summarize the points.”

Shirey: “Executive Board Committee has nothing new to report. Does Local Arrangements have anything further to report?”

Local Arrangements Committee, Elmelinda Lara (The University of the West Indies, St. Augustine, Trinidad and Tobago): “The final report is that we had about 295 conference attendees. Expenses were $2,000 (US). Income was about $4,000 (US) , so we’re ahead.”

[Applause]

Constitution & Bylaws Committee, Rafael E. Tarragó (University of Minnesota): “This year the Constitution & Bylaws Committee reviewed the draft of a revision of the Constitution and Bylaws of SALALM, from 2000. This draft is for something called the “SALALM Bylaws.” We undertook the work of combining the two documents, the Constitution and the Bylaws, into a single “Bylaws.” We have revised that first draft, and my predecessor as Chair of the Constitution & Bylaws Committee, Jane Garner, has agreed to re-write our draft to include all revisions that the committee as a group has made. This final draft should be ready by the end of December 2012. In order to revise the Constitution & Bylaws, a vote by the membership is necessary. The committee will be contacting the membership to ask for comments about the changes, or suggestions, and they should get back to us. We’ll analyze all requests and hope to have the final draft for the 2013 meeting, and a vote by the membership. The Committee hopes that the new charter facilitates an understanding of the structure, mission and operation of SALALM and explains the details such as any proposal, for example, for a name change for the organization, how it must go through the process for incorporation as a non-profit organization, and must be registered in Washington, D.C. We hope that the document will be taken seriously by the membership when we send it out, and be voted on at the May 2013 conference in Miami.”

Policy, Research & Investigation Committee, Cecilia Sercán (Cornell University): “The committee met and reviewed two subcommittees which we were asked to disband, and they have been disbanded: Official Publications, and Gifts and Exchanges Subcommittees. There are two committees that asked to be merged and they are the Bibliographic Instruction and Reference Services Subcommittees. They have been merged and they came up with a new name: Research and Instruction Services. The Nominating Committee also asked that we do some revision of the “Operations Handbook,” basically mentioning the change that was made in going from paper to electronic ballots. They gave us the text to do it so we will update the Handbook. The other thing we will be doing, but this will be after the Constitution & Bylaws Committee finishes their work, is updating the citations to the part of the Constitution that are in the “Operations Handbook.” We’ve handed out the resolutions we have to vote on.”

Ellen Jaramillo (Yale University): “I know you all have copies, but I have to read the resolutions into the minutes:

“Resolutions for SALALM LVII

Be it resolved that SALALM thank the Campus Libraries, The University of the West Indies-St. Augustine, Trinidad and Tobago; the National Library and Information System Authority, Trinidad and Tobago; and the Library Association of Trinidad and Tobago for hosting SALALM LVII.

Be it resolved that SALALM thank the academic and corporate sponsors of SALALM LVII: Casalini Libri; Ebscohost; Elsevier; David Rockefeller Center for Latin American Studies; Harvard University; Latin Knowledge Consulting Group; OCLC; Phoenix Park Gas Processors; Scrip J. Trinidad and Tobago Limited; the UWI Bookshop, St. Augustine Campus; the UWI Marketing & Communications Office; Wanter Enterprises; and Zap Graphics.

Be it resolved that SALALM thank the coffee break sponsors: Books from Mexico; Digitalia; E-libro; Elsevier; HB Books Publicaciones Chilenas; Howard Karno Books; Iberbook-Sánchez Cuesta; Iberoamericana Libros-Editorial Vervuert; Librería García Cambeiro; Libros Andinos; Libros Argentinos para Todo el Mundo; Libros de Barlovento; Libros de Todo Mexico; Puvill Libros; Retta Libros; Susan Bach Books from Brazil, Libros Centroamericanos.

Be it resolved that SALALM thank the Libreros’ Reception sponsors: Books from Mexico; Casalini Libri; Digitalia; E. Iturriaga & Cia., S.A.; Esteva Servicios Bibliotecarios; Gavilanes Books from Indoamerica; HB Books; Howard Karno Books; Iberbook-Sánchez Cuesta; Iberoamericana Libros-Editorial Vervuert; the Latin American Bookstore, Ltd.; Librería Linardi y Risso; Libros Andinos; Libros Argentinos para Todo el Mundo; Libros de Barlovento; Libros de Todo Mexico; Libros Latinos; Puvill Libros; Retta Libros; Sonia Silva Com’ercio de Livros; Susan Bach Books from Brazil; Swets.

Be it resolved that SALALM thank the Local Arrangements Committee, chaired by Elmelinda Lara, for the enormous work in arranging the conference, and especially for the arrangements made to organize transportation from and to the airport for the participants.

Be it resolved that SALALM thank Roberto Delgadillo for his six years as Rapporteur General and for his work in modernizing the collection and dissemination of reports.

Be it resolved that SALALM show its support the work of Professor Doris Sommer with Pre-Texts on creative literacy by donating an amount to be determined by the Executive Board to one of their programs.”

The final resolution was tabled, there not being any precedent for SALALM to have done something like this in the past, with the recommendation that it be sent to the Finance Committee. The Finance Committee had met this year before Dr. Sommer did her presentation, but Tarragó noted that there is a proviso in the Constitution that speaks to making charitable contributions and expenses not anticipated, and that they must be voted on by the Executive Board. The final resolution was tabled, and will be discussed in Executive Board.

A motion was made by Peter Bushnell (University of Florida) to approve all the Resolutions except the last one and was seconded by Williams. All resolutions, with the exception of the final one, were voted on and unanimously approved.

Membership Committee: No report.

Editorial Board: Hortensia Calvo (Tulane University) said that Orchid Mazurkiewicz (HAPI) told her that there was nothing additional to report.

Finance Committee: Paula Covington (Vanderbilt University): reported that they met twice and the Investment Working Group also met. They decided that TIAA-CREF will manage SALALM’s accounts, and as Covington then noted: “We have a recommendation for selling two investments which have not done well: Fidelity and Franklin. This seems like a good time to sell them. There was a proposal that we purchase directors’ and officers’ insurance, and there is a subcommittee that will be looking into those proposals. There was also a proposal that we have something like an audit but with a lesser compilation of work, depending on the kind of software [that] is implemented and what kind of audit trail it provides us with. Most of these things are the result of various recommendations by the fraud report that we received a few years ago. We’ve been trying to work towards those best practices and trying to prevent potential fraud, so these proposals will be looked into. We received the conference reports. Philadelphia did very well; I don’t have the exact figures. We made a profit which is good because we’re trying to build up the endowment. There’s a proposal for a change in the registration membership policy that will go to the Executive Board. $1,000 was approved for additional scholarship funds, and up to $3,000 for this additional insurance, although we’re looking at lower quotes. Those things were added to the budget that Hortensia proposed.”

Nominating Committee: Stephanie Rocío Miles (Inter-American Development Bank ): “This was the first time that SALALM used electronic ballots, and it worked very well. For 2014, Officers are: Vice President/President Elect: Roberto Delgadillo; Members-at-Large [2012-15]: Paloma Celis-Carbajal and Daisy Domínguez. Some of the things we discussed were some details of how to run elections in the future; candidates should be aware that their biographies are going to be made public on our website; a few standardizations of the cut-off date, that people have to register by a certain date so that they will be eligible to vote.”

LALA-L, Gayle Williams (Florida International University): “The number of Latin Americanist Librarians Announcements List subscribers has exceeded the number of personal memberships. The requirement for the LALA-L subscription is maintaining current membership in SALALM. Be aware those of you who did not renew membership for this fiscal year which is about to end, because of the move to better compliance with renewing one’s SALALM membership in order to vote, you will be dropped from the rolls of LALA-L until the Secretariat confirms to me your renewed membership. The deadline is September 1st.”

Calvo: If someone renews right now, their membership will be over on August 31st. You’d need to renew after September 1st in order to be considered a member for next year.

Outreach/Enlace, Sócrates Silva (HAPI): “The Enlace raffle made $693 (US) and $2,548 (TT).

Communications Committee: No report.

Ad Hoc Committees:

I). Webinar Pilot Project Working Group: Calvo: “Orchid asked me to say that she mentioned at Executive Board that she is proposing that a task force be set up to oversee webinars.”

II). Scholarship Task Force: Peter Johnson: “The Task Force for spring term consisted of: Alison Hicks, Jesus Alonso-Regalado, Paloma Celis-Carbajal, Gayle Williams, Nathalie Soini who is at Ontario CA, Mary Jo Zeter and me. We received 28 applications over the course of two semesters, and we awarded three scholarships. One of the individuals is engaged in archival work dealing with Latin America and the other two are in library work. Biographies and photographs are on our website and that is being archived. We received $684 in donations plus a matching grant of $250. Spring term will be funded from a donation from an anonymous individual and this organization will spend $99. We hope to be able to count on the collaboration of those of you at universities with library schools and archival programs, to make yourself available to talk about these scholarships and SALALM. We’ll be sending out on LALA-L further information on new ideas to better integrate these awardees with the process of mentorship.”

Affiliated Groups:

CALAFIA: No report.

LANE: No report.

HAPI: No report.

LAMP: No report.

Libreros: Darlene Hull (Libros de Barlovento): “The consensus among the libreros is that they want to keep the fiesta, they are interested in having it manifest itself in a simpler form: DJ and drinks. The consensus on coffee breaks is that the libreros don’t want to sponsor any more coffee breaks. They want more time without conflicts for consultation.”

LASER: No report.

MOLLAS: No report.

ALZAR: No report.

ISIS:

LARRP: Williams: “This spring LARRP, working with CRL (College & Research Libraries) was able to get a significant discount for a one-time purchase of “Brill’s Classic Mexican Cinema” online database. Everyone who wants to go in on it should contact CRL by the extended date of September 1st. Having worked with it, I found, was not too highly specialized so I recommend that people get a trial. We agreed during our budget review not to raise membership fees. LARRP wants to move forward with new possibilities of projects and we are always entertaining ideas. Melissa Guy will head a group that will play an advocate role with some of the federated searches or discovery tools and will provide them suggestions for Latin American content. Fernando Acosta Rodríguez informed us of a digitization initiative that he’s trying to get off the ground: Princeton will digitize their political pamphlet collections that have not been microfilmed and new receipts. Other than asking for help in funding, we’re not sure how this will impact an activity for LARRP members. I’d like to express appreciation to Paula Covington & the IT people at Vanderbilt for investigating the feasibility of migrating LAPTOC. We’ll know more about that over the summer.”

Future Meetings: Meiyolet Méndez (University of Miami): “Next year’s SALALM will take place in Miami. Dates are May 17-22, 2013; that’s not the actual conference dates but we’ve reserved that space in the hotel for those dates. It is in the Westin Colonnade, Coral Gables, Florida. I double-checked the figures: Single and Double Rooms-the price is the same per night–$149.US; Triple–$169.US; Quadruple–$189.US, plus about 7% hotel tax on each [**internet search=12.5% Miami hotel tax]. Prices include wifi in the rooms. Breakfast is not included but the hotel is in walking distance of at least 100 restaurants. It’s in a walkable area of the city. It’s a 20 minute cab ride to the beach; an hour to the Everglades. Gayle and I hope to plan a joint host’s reception [with FIU] at the University of Miami’s Cuban Heritage Collection.”

Williams: “I’m planning on putting together a panel on and also a post-conference library field trip to FIU’s special collections. Bear in mind the hotel rates will be honored for 2 days prior and 2 days after the conference.”

Hull: “Something I didn’t mention from the libreros report that has to do with the conference is that, in conjunction with our good cataloging friends, John Wright, Stephanie, Ellen, etc., [we] have discussed having a pre-conference workshop on RDA.”

Williams: “We’re aware of that and have let Brenda Salem, new chair of the Cat. & Bib Tech. Subcommittee, know that unlike this year, the announcement of a pre-conference came out after some people had already made travel plans and couldn’t change them, we’re encouraging her to start developing plans and by the time the conference website is created in the fall, and registration, hotel registration, etc. all roll out we can have their information so that people can have that so people can take that into account when making their travel budget and travel plans.”

Jaramillo: “The group that has been working with the libreros is not actually a part of Cat. & Bib Tech. Subcommittee; it’s a separate group, but we’ve asked all the members of the Subcommittee for their input and to work with us on this.”

Anne Barnhart (University of West Georgia): “Along that line, the group that did this year’s instruction pre-conference will send out a poll on the listserv. If it’s warranted, we’re considering doing a longer version of the workshop at next year’s conference.”

Williams: “Mei Méndez is Chair of Miami’s Local Arrangements Committee and we look forward to seeing you all there.”

Shirey: “There is a proposal for 2014 that John Wright will present and the Executive Board will vote on later today.”

Wright read the letter of invitation from H. Julene Butler, University Librarian, BYU, to Hortensia, on behalf of SALALM, to convene its annual conference in Salt Lake City, Utah, on a day in May or June 2014 that is mutually convenient. She has read and accepts the responsibilities of the host institution, and John will serve as BYU’s contact person. The Library remembers fondly the experience they had hosting the 39th SALALM meeting in 1994. They value the work of SALALM and look forward to renewing our acquaintances at its 59th conference. Wright added that since Dr. Butler steps down in September he was glad to have gotten her signature before she leaves the position.

Unidentified speaker: What is the theme for the Miami conference?

Mantilla: “The theme for SALALM LVIII is going to be: Pan-Indigenism, Cosmovision and Globalization: The Confluence of the Indigenous Modes of Thinking in the Americas. The idea is to gather the feedback from this conference and to start the conversation very early, to put up the website early in the fall, so we can prepare throughout the year. We’re planning to have workshops at the beginning and at the end, so we’d like to collect that information very early to allow for planning. I want to expand on what [then Pres.] John Wright did [in SALALM LIII, 2008], and twist a little bit. There are currently systemic indigenous communities communicating mainly through the Internet, throughout all the Americas, and I think we need to pay attention to what they are saying, to what they think. I’d like to establish an equal dialogue with them. It will be a challenging project.”

Tarragó: “This topic of indigenism is very timely because many of our responsibilities are combined with Latino studies, and where we live many immigrants are members of indigenous communities and are preserving their traditions. This aspect is perhaps something that can be talked about.”

Mantilla: “It’s not just for South America, etc. but also for the native peoples in the United States, so please help us to work on this wonderful project.”

Shirey: “Thank you Martha. I’ll report on the new committee chairs.”
Executive Board Committees:
Constitution & Bylaws Committee Rafael Tarragó continues in his term as Chair;
Policy, Research & Investigation Committee – new Chair is Ellen Jaramillo;
Editorial BoardOrchid Mazurkiewicz continues as Chair [at the Executive Board’s pleasure];
Membership Adán Griego continues as Chair;
Finance Paula Covington continues in her term as Chair;
Nominations – new Chair is Stephanie Rocío Miles. New members are: Marisol Ramos and Phillip MacLeod;
Communications Committee Daisy Domínguez continues as Chair [at the Executive Board’s pleasure].

Substantive Committees/Subcommittees:

Library/Bookdealer/Publisher Relations Subcommittee – New Chair is Jared Marchildon;
Gifts and Exchanges Subcommittee has been dissolved;
Official Publications Subcommittee has been dissolved;
Electronic Resources – new Chair is Michael Scott;
Audio-Visual Media – new Chair is Miguel Valladares.
Cataloging and Bibliographic Technology – new Chair is Brenda Salem.

Shirey: “I now declare this meeting closed, and we’ll proceed to the Executive Board Committee meeting which will be chaired by incoming President Martha Mantilla.”

Panel 1, June 18, 2012, 11:30 am-1:00 pm
Moderator: Wendy Pedersen (University of New Mexico)
Presenters: Pablo Delano (Trinity College, Hartford, Connecticut); Jolie Rajah and Georgia Alexander (The University of the West Indies, Trinidad and Tobago); Gabrielle M. Toth (Chicago State University)
Rapporteur: Ellen Jaramillo (Yale University)

Imaging Trinidad: Art, Activism, Archive / Pablo Delano (Trinity College, Hartford, Connecticut)

Delano began in saying that he has spent a large amount of time in Trinidad over the last fifteen years.  In 2008 he published “In Trinidad: Photographs by Pablo Delano”, a book of black and white photographs that tries to capture the essence of a uniquely intercultural society at work, worship and at play.  He displayed photos from the book throughout his talk, wherein he explored some of the issues around being a practicing artist/documentarian.
Trinidad struck a chord with him from the time of his first visit in 1997.  The drumming he heard during Carnival in Port-of-Spain was essentially the bomba drumming done by Afro-descendants in Delano’s native Puerto Rico.  He thought: how is it that Puerto Rico has sent a delegation of bomba drummers to Trinidad and Tobago?  Well, he said, they hadn’t; this was bomba drumming from where it originated, in Africa.  He felt because of his Caribbean upbringing that he had an inherent understanding of Trinidad, but at the same time also felt as though he were in a foreign place because of the East Indian presence, which is not found in Puerto Rico or in other parts of the Spanish-speaking Caribbean.  Delano stated that we’re all products of this colonization which began with Columbus, but has taken varying forms throughout the Caribbean.  For example, he was very taken with the huge influx of sailors in Trinidad during World War II, and the incidence of “Sailor Mas” during Carnival.  He calls Trinidad a country of tremendous visual contrasts that demonstrates a high level of “convivencia”, a word that he feels doesn’t translate well from Spanish: “It’s a kind of balance where people have found a way to live with each other.  Convivencia allows for disputes and feuds but there is nevertheless a kind of coexistence.  Coming from my background in Puerto Rico, where everything artistic is politicized, I was very taken with the way Trinidad has identified the arts as a way to build a post-colonial identity.  All artists, especially documentary practitioners, have something of the archivist in them.  When your subjects bring out family photos, what do you do with them?”  Delano’s response was to photograph the photographs, and return the originals to the family, but he thinks that the idea of setting up a databank of photographs that people have kept in their families could prove to be an extraordinary resource, an incredible treasure trove of vernacular photography.  He’d like to delve further into the relationship between archivist and arts practitioner, because one thing that is most obvious when one does this kind of work is that one inevitably documents things which will change, because the subjects die.  In looking back over the last fifteen years of photographs that he’s taken in Trinidad, he thinks some may not be his best work from an artistic standpoint, but the photos memorialize people who have made huge contributions to this culture and to this island.  He thought he’d use this opportunity to throw out these questions about what the relationships are between practicing artists who are compelled to document the images they see around them, and archives.  Where will all these images end up?  He doesn’t know what to do with all the photographs he’s taken, or with the old postcards he’s bought on E-bay, some of which are quite unique.  Delano is still dealing with the archives of his parents, who were artists in Puerto Rico.  He concluded with the hope that practicing artists and archivists find more common ground and ways to work together to make sure that these kinds of materials are not lost.

The Writing is on the Wall: Graffiti as Social Commentary in Trinidad and Tobago / Jolie Rajah and Georgia Alexander (University of the West Indies, Trinidad and Tobago)

Rajah began by saying that as soon as they heard the theme for this conference, graffiti immediately came to mind.  They recalled a lot of graffiti in the urban areas of Trinidad and Tobago, especially in Woodbrook and Port-of-Spain, and saw graffiti every day on the UWI, Saint Augustine campus.  She noted a lack of academic research in this area and they thought that they could contribute to this body of knowledge.  By way of introduction for those who don’t know much about graffiti, they provided a few definitions.  One identifies graffiti as intrusive, emblematic and opportunistic, a form of popular protest, a people’s art.  The second identifies graffiti as a form of communication that is both personal and free.  It offers intriguing insights into people and the society to which they belong.  Graffiti has a rich and ancient history, dating back to prehistoric man, and ancient Greece, Egypt and Rome [displayed slides up through 1960’s and 1970’s wall tagging].  The 1980’s marked the worldwide spread of graffiti.  Hip Hop identified with the art form, and mass media played a role in spreading it from New York around the world, including Trinidad. There are two types of graffiti: the public and the private.  The focus of their presentation was on public graffiti, and Rajah pointed out that in Trinidad and Tobago, graffiti is illegal.

Graffiti has a language of its own.  “Tagger” is the person doing the graffiti.  “Bomb” is the act of going out and doing graffiti.  “Tag” is your name or nom-de-plume, written up on a wall (and may identify your work).  A “throw-up” is a piece on a wall in which someone puts their tag or a few letters, in some colors or in an outline, to show that they were there, to take up space to grab attention.  There is a lot of literature about graffiti, particularly in North America and Europe.  Some of it focuses on whether graffiti is art, vandalism, or visual pollution.  Rajah spoke of graffiti as communication, and of its role in the culture, saying: “We are all actively involved in the communication process, whether we are sender, receiver, the source, or the destination, or bring something to bear when we look at or construct a message.  Graffiti represents a communicated opportunity, and reveals something about the society in which the artist lives.”
Alexander went on to profile some graffiti found in Trinidad, some of which no longer exists.  They secured the
permission of someone who has photographed graffiti throughout Trinidad to display these works.  Some of the tags (or names) of local graffiti artists give food for thought (Ghost, Craze, Louse, etc.) and she showed numerous examples of spray-painted and some of pasted and of stenciled graffiti.  One that particularly impressed the audience was of the early construction of the National Academy of the Performing Arts where our host reception will take place.  There had been controversy in the local media on the government’s decision to award the construction contract to a non-Trinbagonian company.  The slide showed the security wall surrounding the construction site on which was stenciled the words: Made in China.
Alexander showed a video on the work of the artist Mamph, wondering what roles librarians could play in capturing and preserving these kinds of works.  Little has been documented so far.  One is the Urban Heartbeat project, encountering art in public spaces.  One event took place in Queen’s Park, TrinidadAnother site that nicely displays Trinidad graffiti art, but in talking with the site owner, she mentioned that he is thinking of taking it down due to there being little traffic on the site.  Another interesting site is Alice Yard, an artistic space in Woodbrook that is used for various types of artists to display their work.  She noted that perhaps one way libraries can help to preserve this transient art is to adopt sites like these.
Rajah and Alexander created an on-going, open-ended questionnaire using Google.docs, which is a work-in-progress. They posted on social media, sent mass emails, nagged, harassed, and begged local artists to respond. (Because of the nature of graffiti and its illegality in Trinidad and Tobago, many prefer to remain anonymous).  They learned that many refer to themselves with terms like bomber, paster, etc., based upon the media that they employ.  They asked what materials they used, at what times of day (generally early hours) and where they prefer to do graffiti.  Respondents said that their themes are mostly taken from their own creativity and from social, political and environmental issues.  They noted that through their work as artists, because they consider themselves artists, or social activists in some cases, they hope to change people’s interpretation and understanding of graffiti.  They also hope to provoke thought and to make art more accessible to the public, who in some cases would never visit an art museum or gallery, or to get the public to pay attention to certain social or political issues.  This is their way of raising awareness.   The majority of respondents thought that there should be designated legitimate spaces where graffiti art could be legally displayed, and that it should be captured for future appreciation, examination and study.

Art, the Americas, Abstracting and Archiving: Documents of 20th Century Latin American and Latino Art: A Digital Archive and Publications Project / Gabrielle M. Toth (Chicago State University)

Toth began by saying that she has the good fortune to serve as a research assistant for this project.  She provides indexing and abstracting of documents pertaining to Latin American and Latino art, specifically governing the U.S. Midwest.  As an example she showed a slide of a letter of thanks for a presentation on “Posada: Printmaker to the Mexican People,” an exhibition held at the Art Institute of Chicago in the spring of 1944.  This was the first major showing of Posada’s work in the U.S. [José Guadalupe Posada, 1852-1913]. The project digitized a gorgeous catalog of the exhibition, and a corrido she found that was written in honor of this event, and which refers to Chicago’s gangster heritage: “Corrido of the Coming of Don José Guadalupe Posada to the Famous North American City of Chicago,” which includes a verse that reads: “In the book by these two professors it tells how Don Lupe hated crime.  Had he come here in our 1920’s, he’d have had a magnificent time.”
The documents in this archive cover high art, low art, formal art, activist art, and everything in between, across the Americas.  In January 2012, the Museum of Fine Arts in Houston, in collaboration with its research institute, the International Center for Arts of the Americas (ICAA), launched the book series “Documents of 20th Century Latin American and Latino Art.”
The Museum of Fine Arts and the ICAA have devoted ten years and approximately $50,000,000 to the recovery and publication of primary source materials related to 20th century Latin American and Latino art.  The launch in January is the first phase of the archive which will ultimately feature more than 10,000 primary source materials hunted down by hundreds of researchers in 16 cities throughout the Western Hemisphere.  There are currently about 200,000 documents from Argentina, Mexico and the American Midwest.  All of the documents should be available by 2015 and the website will continue to develop over time.  It will continue in perpetuity, making it an indispensable archive of Latin American and Latino art.  Along with the online archive, the Museum of Fine Arts, Houston and Yale University Press will co-publish a series of thirteen books, called: Critical Documents of 20th Century Latin American and Latino Art.  Some of the documents in this archive will be translated into English and organized by theme, so that the documents will be accessible to the non-Spanish speaking generalist (think: the undergraduate student at many of our institutions) as well as the higher-level researcher.  The books and the archive will refer to each other, so that a researcher can see something in the book and then go to the archive to find the full document in its original language.  Toth played a video in which the founder and director talks about the project.  In the spirit of social justice, this archive in many instances brings to light artists or regions which were neglected in the past.  In addition, the project seeks to remind everyone that Latin American and Latino art are not merely derivative or flow from European art but they bring great contributions and encapsulate some of these major art movements in and of themselves.
The project had a three-pronged approach.  The first phase was a recovery process where various researchers looked for missing or unknown documents.  Once the documents were found, assistants indexed and abstracted the articles or documents, which were turned into local units and were later sent to the Museum of Fine Arts in Houston.  The Museum sought permissions and had the documents digitized, and had the information put into the database.  Toth demonstrated the database and pulled up an article she had worked on, by Victor Sorell, who taught at Chicago State University for over 40 years and has recently retired.  It shows the citation information, and a brief synopsis of the article.  Sorell is one of the editors of the book series and was overwhelmed by the amount of material he found.  Toth became involved when Sorell heard her speak on Chicago’s Latino community (incidentally it was a paper she had given at a previous SALALM conference).  He said who better to index and abstract these articles than a librarian familiar with Midwest Latino communities?  She was grateful to be of assistance and was able to learn a lot about art. As a librarian, she expected there to be some kind of thesaurus or some guidelines as to how to handle these documents.  There being none, she was given free reign to index every word that she thought important.  Toth said that she didn’t know much about art, so she assumed that every word could be important.  For example, our previous presenters talked about the materials artists used, both paint and spray paint.  Toth said she would have agonized: are they the same, are they different, so she would have indexed them both.  As a Chicagoan she would recognize local names, like Mayor Daley.  Neither the first nor the second Mayor Daley was at all artistic, but they were mentioned and scholars at some point might find this kind of information useful, so she put that down.  Another thing was that Chicago is a city of neighborhoods, and of neighborhoods within neighborhoods, whose names may change over time.  For example, she ran across mention of “La Villita” a neighborhood which is currently primarily a Mexican neighborhood.  It was once known as “Little Village” and earlier as “South Lawndale.”  Which name should be noted?  She put them all down.  She wanted to make sure that whoever wants to access this will be able to find the information.
Toth said it was interesting to see how the work that she did later appeared in the database.  She showed examples of the forms she filled out about each document, which helped to populate the database.  They show the numerous descriptors that she assigned, and a brief abstract (they were told to be brief).  She then showed the resulting database entry where many of the descriptors had been stripped, and the abstract has been expanded by someone more knowledgeable about art, who had added a lot of specific commentary which helps put the artist’s work into a broader context.  Again, a social justice aspect of this is recovering and publicizing the fact that there are Latino artists in Chicago, and in Gary, Indiana, and in other tiny little hamlets all over the Midwest.  The project gave voice to a lot of artists, collectives and groups active in the Chicago area in the 1970’s.  Toth ended by urging all to have a look at this database, pointing out that it’s very easy to search, and it’s all free.

Questions:

T.K. Sangwand (University of Texas at Austin): I was hoping you could talk a little bit about the demographics of the graffiti artists and if you were able to distinguish any sort of stylistics in the social theme patterns among the different demographic groups.
Rajah: What I have noticed is that it’s generally thought that graffiti is a young person’s thing.  Of the ten graffiti artists we’ve interviewed so far, out of the eighteen that we know exist, five of them were over 26.  What we didn’t mention in the presentation is that there are crews, loosely-based groups, many of whom are all under 26.  They tend to be taggers, the most basic style. As they hone their art, they deal with more themes. Mamph, for example, is in his forties.

T.K. Sangwand (University of Texas at Austin): What is the gender ratio?

Rajah: I had thought it was only men and was surprised to find that two of our respondents were women, and there is another we haven’t met yet, who we suspect is a woman.  Georgia asked me to mention the artist “Rap 868.” “868” is the area code for all of Trinidad and Tobago.  One of the artists we spoke with said that using this as a tag is neutral: it doesn’t identify, race, gender, color, class, etc.

Jeff Staiger (U. Oregon): You mentioned providing legitimate spaces for the graffiti; could you elaborate?  My initial reaction was that transgression is of the essence and once you provide sanctioned spaces, you’ve neutralized it or contained it. How do the artists feel?
Alexander: They said that there’s definitely a need for space for young people to express themselves.  One respondent said that you can provide space, but someone may push the envelope and cause trouble for everyone else.  People may still seek to go outside of those spaces to get the thrill factor.

Toth: I have a question: In Chicago graffiti is a problem, but we also have murals.  Some of what you’ve shown appears muralistic.  Chicago spends a lot of money quickly painting over graffiti, because they see graffiti as the first step in horrific crime coming into a neighborhood.  How is balance achieved between the artist and the state?

Alexander: Graffiti is a form of protest.  To legitimize it allows the protest, but at the same time there’s that
adrenaline rush of doing something risky, the thrill of being caught, etc.  There’ll always be that aspect because some of it is considered vandalism.  Art is open to interpretation: who’s looking and what do you perceive it to be, so that is a message in itself.
Rajah: There isn’t a clear-cut answer; that’s a chance we take, but by putting up a space for it, it sends the message that we embrace graffiti as a form of art.

Barbara Robinson (University of Southern California): In Los Angeles we’ve had a large mural movement. Graffiti taggers have actually destroyed a lot of the murals, requiring them to be painted over because they were so defaced.  The images you’ve shown seem to me to be more like murals, not at all what we’re used to seeing in L.A., which seems to be put up to merely show that they’ve been there.  The beautiful murals that were there for 20 years are now gone.

Alexander: That’s happened in Trinidad, too.  There’s the deviant aspect – the gang-related, focused more in certain more dangerous areas.  But sometimes it’s a dialogue between artists.  You don’t know the identity of who has left something and the only way you can comment is by writing on that piece.

Robinson: After they got rid of the murals that had been defaced, they created a hanging that shows the previous mural, but it’s not affixed to the wall.  They’re attached temporarily so if someone destroys the hanging it can be removed.

Alexander: These people are obviously venting, so maybe there should be designated space for graffiti.

Delano: It’s not easy to draw a line between the so-called “good” graffiti and the so-called “bad” graffiti. Even the so-called “good” graffiti comes from a history of transgression.  For example, in Hartford, Connecticut, there is an old art-deco building called the Beacon Lighting Company and this building was plagued by graffiti. Finally the management decided to reach out to the taggers and commission them to do a mural.  They ended up with a beautiful mural, with the name of the company.  Where you place that is kind of complicated.  Another example is Barcelona, a city filled with spectacular graffiti that overall respects the stone.  The graffiti is on the steel gates and stops at the ancient stone walls. It’s a delicate balance. Sometimes when taggers hit established graffiti, they don’t think that they are defacing it; they think they’re adding or becoming part of it.

Toth: In Chicago, the murals were threatened by urban renewal.  This speaks to quality art versus non-quality.  If part of the project is to have the community involved, it means that all sectors should be involved.

Rachel [Dean?] (NALIS, National Library and Information System Authority, T&T): Just a statement in regards to graffiti: one of the artists you mentioned, Clinton, is exhibiting and selling his graffiti.

Rajah: Some of the artists are becoming quite sought-after and have been asked to do things like sneakers, air-brushing them graffiti-style, etc.

Alexander: Graffiti is becoming quite commercial here and is showing a positive social message.

June 16, 11-12:30, 2012 Hibiscus Room and June 18, 3-4:30, Maraval Room, Trinidad and Tobago
Submitted by: Paula Covington, Chair
Members present: Fernando Acosta-Rodríguez, Anne Barnhart, David Block, Hortensia Calvo, Angela Carreño, Paula Covington, Pamela Graham, Melissa Guy, Peter Johnson, Alma Ortega, Richard Phillips, Laura Shedenhelm.
Others: Adan Griego, Joseph Holub, Elmelinda Lara, Martha Mantilla, Mei Méndez, Craig  Schroer, Lynn Shirey, Gayle Williams
Finance met twice in Trinidad to review the current and proposed budgets, conference budgets, the state of investments, and proposed new fiscal policies and procedures.  Melissa Guy was welcomed as a new member to the committee.

Treasurer Peter Johnson reviewed the current and future fiscal outlook for SALALM.  Hortensia Calvo reported that the status of the current Secretariat budget is on track for this fiscal year.  Joe Holub presented his final report for the 2011 Philadelphia conference and reported approximately $11,000 in profit.  Elmelinda Lara estimated a profit of $12,000-14,000 for the Trinidad conference.  Mei Méndez and Gayle Williams reviewed preliminary figures for the 2013 Miami conference.   Laura Shedenhelm reported on the subcommittee, the Investment Working Group (IWG), which met earlier on June 16.

New business included a discussion of the need for liability insurance for the directors and officers of the organization.  Richard and Paula will have the pleasure of reviewing the proposed insurance policies.  Also discussed was the fraud report recommendation for an audit and the response from Howard Azer and Associates, P.A., a CPA firm specializing in non-profits.  Given the small number of transactions, all backed up by receipts and bank-generated documentation, Azer felt that a full audit is not necessary. The other options are a review report or the less expensive compilation report (this basically reviews the financial statements and banks reports and issues no opinion).  The committee also approved moving the IRS990 preparation and filing to Azer.
The IWG recommended that SALALM consider using TIAA-CREF to manage SALALM’s investments.  The group will submit its investment goals to TIAA to determine the best strategic investment plan.  The objective is to invest conservatively to provide regular stable annual returns and achieve an endowment that will be sufficient to cover the anticipated administrative costs of running a Secretariat in the future.

The committee reviewed Peter Johnson’s recommended changes to the member registration policy.  The draft was discussed and revised and sent forward to the Executive Board.

Peter Johnson reported on the new SALALM Scholarship.  The committee recommended that recipients be given a one-year membership in SALALM, one free webinar, and that their conference registration be waived during that year.

The software QuickBooks that was recommended by the auditor will be purchased from the Secretariat’s miscellaneous funds and implemented at the Secretariat.  Hortensia Calvo submitted the Secretariat’s proposed budget of $67,247 for the upcoming fiscal year and it was approved.  Dues will remain the same.

Hortensia Calvo reviewed the membership numbers that indicate no appreciable shift between the last two years, though institutional memberships are down from earlier years.  Payment of dues in September when they are due would be very helpful in planning and reducing the cost of reminders.  A general discussion included cost-saving measures, publication costs, and new personal and institutional membership generators and offerings.

Panel 15, June 18, 2012, 3:30pm-5:00 pm
Moderator: Teresa Chapa (University of North Carolina, Chapel Hill)
Presenters: Denise Stuempfle (Indiana University); Sara Levinson (University of North Carolina, Chapel Hill); Teresa Chapa (University of North Carolina, Chapel Hill)
Rapporteur: Brenda Salem (University of Pittsburgh)

The presentations in this panel discussed collecting artist’s books from Latin America at an academic library from the perspective of librarians in acquisition, collection management, and cataloging. The moderator, Teresa Chapa, started out by introducing herself as well as the other two presenters.

The first presentation, titled, “Latin American Book Arts: Challenging Tradition and a Challenge to Collect” was given by Teresa Chapa, the librarian for Latin American, Iberian, and Latino/Latina studies at the University of North Carolina, Chapel Hill (UNC). Chapa started out by relating how she acquired her first (Ediciones) Vigía book as a new bibliographer in 2001. Each of the Vigía books is hand-made by artists in Matanzas, Cuba. The purpose of Chapa’s presentation was to inform others about the challenges of collecting Vigía books, which she was unaware of as an inexperienced bibliographer. She clarified that she would be using the general term “book arts” to describe books that come from Vigía and other books of an artistic nature because she does not have a background in art librarianship to confidently differentiate among the different kinds of artist’s books. Using that term also allows her to include the more inexpensively made “cartonera” books, as well as works of art, such as “Todos Los Mares Del Mundo” by Venezuelan artist Ricardo Benin, which cost $1,000. Throughout the presentation, she passed around several examples of book arts.

Chapa explained that book arts in Latin America are different from book arts in other countries in that Latin American book arts are more socially and politically engaged. As such, convention is disregarded, so alternative or everyday materials are used to create these books as opposed to the fine material used in conventional book arts. The structures of these books are also unconventional. She named a number of publishers throughout Latin America that specialize in book arts and described their different approaches to making books. She mentioned Eloisa Cartonera in Argentina, Ediciones Vigía in Cuba, Taller Leñateros in Mexico, and Ral Varoni in Argentina. Their unique and unconventional approaches to creating book arts create special challenges in the storage and preservation of these items in libraries.

Among the things she wishes she had considered before deciding to collect Latin American book arts were the high cost of the books, whether the books would be housed in the art library or rare book room, and whether the rare book curator or librarian would even accept the care of these books. In her case, the rare book librarian was hesitant to accept the books but was eventually won over. Still, whether or not care of these books will be accepted is something to consider when taking on such a collection. There are also the costs of housing, preserving, and cataloging the books to consider, which are significant. As an example, she talked the book titled “Altar Maya Portátil: Hechizos Mayas de Bolsillo” that consists of a miniature altar with candles, incense, figurines, and three small books. She described the creative solution to storing this collection of items devised by the preservation department. Other things to consider are how funding for the acquisition and care of these books can be justified; how these books fit into an academic curriculum; and how the collection can be promoted in order for it to be used. She went on to list possible reasons that would justify having a collection of book arts at an academic library as well as the challenges in acquiring these books. At the end of the presentation, Chapa talked about her experience in organizing an exhibit of UNC’s book arts and the activities related to the exhibit. The exhibit was named “Hecho A Mano: Book Arts of Latin America” and focused on the book arts of Cuba, Argentina, and Mexico. She stated that it was a lot of hard work, but it paid off because she now receives a lot of requests for the books. She also showed the searchable exhibit website as well as the Artist’s Books resource page in the UNC Libraries website.

The second presentation was titled, “Voices from the Margin: An Exploration of Themes in the “Libros Cartoneros” of the Indiana University Libraries Collection” and was given by Denise Stuempfle, a catalog librarian for Latin American, Iberian, and Latino Studies materials at Indiana University. In this presentation, Stuempfle discussed the subject treatment of “Libros Cartoneros” held at Indiana University (IU). She started her presentation by defining “Libros Cartoneros” as chapbooks manufactured by alternative publishing houses, known as “cartoneras.” The books have covers of corrugated cardboard that are hand-painted with unique designs. She then went over a brief history of the cartonera publishing houses and provided background information on the cartonero book collection at IU, which was started in 2004 and contains approximately 500 cartonero books. Stuempfle previously presented on this topic at the SALALM conference in Providence. In that presentation, she gave an overview of IU’s collection and described how they were being processed. The objectives for this particular presentation, however, were to explore the themes in the works that make up IU’s cartonera collection and to demonstrate the creation of subject access to these works using the Library of Congress’ special provisions for increased subject access to fiction.

Stuempfle talked about the practice of many academic libraries to not add subject headings when cataloging works of fiction, opting to have author and title as the main access points. The disadvantage to doing this, she asserted, is that works cannot be searched for by similar themes. Also, it is assumed that the searcher knows the exact titles and authors he or she is looking for. While this practice works for established authors, it makes cartonero books harder to find because their authors are not well known within mainstream publishing and do not have an established canon. An example of such an author is Washington Cucurto. Omitting subject headings when cataloging works of fiction, particularly cartonero books, is often a time-saving measure for catalogers dealing with a large backlog, but it puts the burden on the researcher when it comes to discovering these works. The Library of Congress has a provision for allowing the addition of subject headings when cataloging works of fiction, but these apply only to certain works, such as biographical and historical fiction, as well as animal stories. She then cited several academic articles that emphasize the importance of subject headings in works of fiction for improving discoverability. She also said that many users have expressed the same sentiment. In order to promote and improve access to the works in the cartonera collection, which the Special Collections Department already spent money in acquiring, it made sense, she concluded, to invest the time and money in providing subject access to them.

Since 2001, the Library of Congress has had special provisions for increased subject access to fiction. However, these provisions were made with public libraries in mind as a way for patrons to more easily search for recreational reading. With the exception of the New York City Public library, no public libraries have cartonero books, so cataloging and providing subject access to these books should fall upon the academic libraries, because many of them have cartonero books. Besides helping the recreational reader, subject access to fiction, she asserts, would also help save the time of the academic researcher, particularly those who might be conducting a literature research. Also, it is important to provide enhanced access to these works because the Library of Congress classification numbers for works of literature correspond to the author, not the subject matter of the work. Moreover, these provisions were aimed at English-language works, but it stands to reason that they can be applied to non-English works as well.

When it comes to providing subject access to the cartonero books at IU, certain subject headings and form subheadings are commonly used. For example, to indicate the country of publication, the subject heading “chapbooks” is used with the country of publication as a subheading. The works found in the cartonero books cover a large range of literary genres and themes. Stuempfle went on to list many of the titles held in their collection. She then made a subject analysis of three works of fiction found in the collection. The examples included La asesina de Lady Di by Alejandro Lopez, Barrio Miseria 221 by Daniel Hidalgo, and Trento by Leónidas Lamborghini. Subject headings were assigned according to the work’s individual characters, class of persons to which the primary character belongs, and settings in the story, all according to certain considerations such as the Library of Congress special provisions for subject access in works of fiction. Headings for topical access and genre headings were also assigned. In some cases, new subject headings are proposed through Subject Authority Cooperative Program (SACO).

Stuempfle ended her presentation by concluding that the thematically diverse libros cartoneros are a rich resource for literary researchers, particularly those in the field of Latin American Studies. As such, institutions with strong comparative literature, linguistics, and Latin American Studies programs should ensure that access to these works is enhanced so that scholars can benefit from them. Subject access to the humanities has been historically difficult but the problem is compounded when it comes to literature from Latin America. Stuemple considers creating enhanced access to cartonero books part of a larger effort to expand knowledge and use of Latin American and Caribbean literature.

The third presentation, titled “Creating Access to the Vigía Collection of Artists’ Books at the University of North Carolina at Chapel Hill” was given by Sara Levinson, a catalog librarian at UNC. In her presentation, Levinson talked of the challenges of the descriptive cataloging of UNC’s collection of Vigía artists’ books. Unlike regular books that are in roughly the same physical form in relation to each other, what sets artists’ books apart is what they look like. But to be cataloged, words can only be used to convey something that is mainly visual. The Vigía artists’ books at UNC are housed in the Rare Book Collection section of the library. They are not available in the open stacks and cannot be checked out, so the only way to access them physically is to go to the Rare Book Collection section of the library and request to see them individually. In order to give library patrons a good idea of what these books look like before they see them, Levinson tries to provide as much description as possible in order to “paint a picture” with words. She tries to imagine who would be searching for these books, what they would be searching for, and how they would search for it. She uses genre headings from the Rare Book and Manuscript controlled vocabulary, as these headings are familiar for those who work with rare book collections and those librarians who provide rare book-related reference help. She also uses headings from the Art and Architecture Thesaurus, as these books are considered art works and would be familiar to students and researchers of art, as well as to art librarians. However, these terms are not searchable in all of UNC’s catalogs, so when cataloging each item, Levinson uses long descriptive notes, which are keyword searchable. When possible, Library of Congress subject headings are also used. The materials and techniques used to create the book are often included in the description. Levinson read examples of the descriptive notes she writes in the records for these artists’ books.

Levinson ended her presentation by saying that she hoped that in providing a large number of potentially searchable words in her descriptions, patrons would be more easily able to find the records for these books. She also thanked the people who helped her in putting together her Powerpoint presentation, which included beautiful photographs of the artists’ books she described.

Questions & Comments:

Meiyolet Mendez (University of Miami) asked Levinson if she is the only cataloger who writes such detailed descriptions of artists’ books in bibliographic records and how long it takes to catalog such a book.

Levinson replied that bibliographic records for some of these books already exist, but she enhances those records by adding subject headings, genre terms, and searchable headings. The cataloging takes a while so she tries to spread the work out, but she wants to make them as complete as possible because she wants patrons to be able to find the records for these books. She ventures that in the future, when the Art and Architecture subject terms are searchable in all catalogs, such detailed descriptions won’t be necessary.

Stuempfle then asked Levinson if these record enhancements are done at the local level or if she applies them to OCLC records as well.

Levinson replied that it depends on whether she is doing original or copy cataloging. She contributes her original records to OCLC with all enhancements but if she makes any significant changes to existing OCLC records, she makes them only at the local level.

Wendy Pedersen (University of New Mexico) commented that at her institution, the catalogers have worked on artists’ books, adding detailed description as well. She then asked Stuempfle if IU’s cartonero books are special collections and what considerations are taken in shelf-listing them.

Stuempfle said that IU’s cartonero books are individually put in special preservation boxes and placed in the library’s storage. If patrons want to look at them, they can be requested and sent to the patron within half a day.

Martha Preddie (University of Trinidad and Tobago) asked Chapa what the print run for artists’ books usually are. Chapa replied that depending on the publisher, the print run might be as little as 20 to as many as 200.

Chapa added that she had not been able to bring any Vigía books to the conference because they cannot be checked out of the UNC library, but that she does have some books in her office to use as examples when she does presentations in classrooms.

Preddie then asked if the books are digitized and Chapa replied that they cannot be digitized as her institution does not hold the copyright for these books. Moreover, getting the permission to digitize the books has not been a priority for the library as they are busy digitizing other material. But for the artists’ books exhibit website, images of the featured books were digitized.

Stuempfle disclosed that she ended up with the responsibility for a box full of artists’ books that had not been cataloged when the previous art librarian had moved on to another position and that she is currently trying to figure out how to catalog them.

Sarah Leroy (University of Pittsburgh) asked whether the multiple copies of artists’ books are meant to be identical in spite of a small print run. Having them being identical, she added, would make it easier to use a bibliographic record for different copies.

Chapa replied that usually, copies in a print run are identical. Leroy said that it would be useless to write a detailed description of a cartonero book in an OCLC record since each cover in a relatively large print run of a cartonero book is different.

Stuemple and Chapa explained how the creation processes of cartonero books and artists’ books like the ones at Vigía differ from each other. Levinson added that artists’ books, unlike cartonero books, are numbered.

Luis A. González (Indiana University) asked Chapa if she had ever been challenged to justify the acquisition of artist books.

Chapa replied that putting together the exhibit on artists books helped to get support from the library director. The library’s new rare book curator is a bit resistant about accepting the care of the books, but the assistant art librarian, who is a book artist, has been very supportive and promotes the materials.

The panel concluded with the moderator thanking the rapporteur and the presenters.

 

 

 

Panel 4, June 17, 2012, 2:30 pm-4:00 pm
Moderator: Richard Phillips (University of Florida)
Presenters: Dr. Louis Regis (The University of the West Indies, Trinidad and Tobago); Guillermo Molina-Morales (The University of the West Indies, Trinidad and Tobago); Gabriella Reznowski (Washington State University)
Rapporteur: Sarah Yoder Leroy (University of Pittsburgh)

 

After Richard Phillips welcomed everyone and introduced the speakers, Dr. Louis Regis began with his presentation entitled “The Day of the Gorgon: The Calypso and its Engagement with the Burgeoning Crime Menace.” Calypso, which now comprises 98 years of recorded lyrics, represents an archive of the social history of Trinidad and Tobago, originating in the African communities, and reflecting those perspectives. Dr. Regis introduced three figures that have evolved in Trinidad and Tobago, and which have appeared in calypsos: the kalenda batonnier, or stick fighter, who guards tradition, is a romantic figure, and participates in ritualized violence; the badjohn, or street fighter, who appeared in the late 19th century and threatened public security, but disappeared by the 1970’s; and the gorgon, the product, propagator and victim of a homicidal culture, sociopathic and amoral, who appeared in the final decades of the 20th century, and is much more violent. He then spoke of the calypso response to the gorgon, citing lyrics from numerous songs. These responses include descriptions of violence, the linking of the ethnic and political, lamentations and anguished cries, corrosive satire, and frantic appeals. There are appeals to end the current madness and return to a mythical time, appeals to prayer to stem the tide and return to godliness, appeals to the bandits and killers themselves. There are appeals to authority (counterbalanced by the questioning of authority), and appeals to strengthen the school system and to restore capital punishment. There are appeals to strengthen family and fathers. There are appeals for the sacrosanctity of Carnival (let us party in peace!). There are rhetorical threats aimed at the bandits and warnings from policemen calypsonians. Unfortunately, there is no database of all the song examples that would facilitate needed research in this area.

Guillermo Molina-Morales followed with his presentation “La cultura popular latinoamericana en la era de ‘YouTube’: El Caso de ‘Wendy Sulca’, ‘Delfín Quishpe’ y ‘La Tigresa del Oriente’.” He discussed three Latin American artists who are well-known because of their presence on YouTube, and showed clips of each. La Tigresa del Oriente is well known in both Spain and Latin America, her YouTube videos having more than 12,000,000 visits. Her videos are unsophisticated, her voice ordinary at best, she is kitsch and campy, and intentionally humorous. She is well known not because of her quality but because her videos are on YouTube. Wendy Sulca, on the other hand, is more serious. She is a Peruvian child who dresses in traditional garb and sings traditional Andean songs, and she has become known and has toured internationally. In Spain, however, due to the cultural differences between her and the class of people viewing her on YouTube, she is seen as amusing and a little freaky. Delfin Quishpe is harder to interpret, perhaps. He sings a song about a girlfriend who died on 9/11 (a serious theme), yet his manner of dress and the presentation of the video makes it less clear whether he is serious or not. It is like baroque art–here the events of 9/11 are in the background, whereas the singer, along with his contact information, is in the foreground. These kinds of artists have become very popular, and there is a question of how the culture industry has taken advantage of them, for example, using these artists to promote a cause, such as a pro-Israel campaign.

 

Gabriella Reznowski’s presentation was entitled “Hip Hop Mundial: Hip Hop’s Latino Roots and Global Appeal”, and she spoke of the culture of hip hop over 35 years, since the 1970’s when it spread around the world. Reznowski was in middle school in Winnipeg when it started, and for her, hip hop ushered in an era of cultural exchange. Hip hop has now come of age, and is analyzed and studied. Some major universities now have archival hip hop collections, and artists are collaborating with the research being done at those institutions. Reznowski spoke of the contribution of Latinos to hip hop, especially their participation in underground hip hop, giving many examples. Latinos influenced hip hop in all four of its elements—MCing (rapping/rhyming), DJing, breakdancing, shopping graffiti. They expanded the genre worldwide, adding to its many varieties with innovations from their own cultural heritage, enlivening it by fusion with the Latino culture. The underground artists in hip hop often make use of autobiographical lyrics (joys and sorrows, dreams, etc.), are skeptical of its commercial aspects, show allegiance to the roots of hip hop, use social networking to disseminate their music, form networks and cooperatives with other artists, and tend to be less boastful and more able to laugh at themselves. Their themes include comments on economic realities, the blue collar struggle (famous nights and empty days), and the struggle of keeping hip hop real in spite of the commercialization of the genre. She then gave examples of several individuals and groups active in latino hip hop today, particularly latinos in the diaspora.

Questions & Comments:

Seth Markle (Trinity College) asked about the differences in hip hop in the Latin American diaspora versus in Latin America. Reznowski is interested in this topic but hasn’t had time to research it fully yet. Certainly each community will interpret hip hop through its own lens.

Phillips asked Dr. Regis what the word “cutlass” referred to. It is a machete. He wondered whether there were gun laws in Trinidad and Tobago. Yes, there are laws against the possession of firearms, but no one is willing to surrender their guns. Police officers and military servicemen have even been known to rent out their firearms, although it is against the law. He also asked where La Tigresa and Quishpe were from. La Tigresa is Peruvian; Quishpe from Ecuador.

Joan Osborne (NALIS) spoke of databases for calypso. The National Library started a database of calypso lyrics, but with the long history of calypso, it is pretty overwhelming, and she wondered if other libraries are doing similar projects with other types of music, and how to approach such an undertaking. Cornell has over 7,000 hip hop records, a good base for research, and has institutional support. It is harder for scholars that have to use their free time for research.

Phillips wondered how much of calypso, hip hop, etc., was copyrighted. Copyright is automatic, but many underground artists give free downloads in order to get their music disseminated.

John Wright (Brigham Young University) wondered if hip hop artists feel that their music is as temporary as graffiti is, and whether having copyright means they are entering the established commercial world, which could cause conflict for the artist.