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Created in June 2011 by Executive Board decision, the SALALM Scholarship is for Master degree candidates in ALA accredited institutions that offer programs in information and library science, as well as for students in archival studies programs at the Masters level. Applicants must have completed at least one semester of study in one of these programs in order to apply, and interest in academic and research libraries or archives is required. The amount awarded per scholarship is $1000. For FY 2011-12 SALALM members contributed $2,029, and in the current FY (as of 30 April) $405 are received for this important project. For FY 2012-13 the Executive Board approved the recommendation of the Finance Committee and allocated $4,000 for four scholarships. Expenses last FY were $548.15 for the design and printing of two posters. This FY the expenses are $430.
The task force consisted of Alison Hicks, Jesús Alonso Regalado, Paloma Celis Carbajal, Gayle Williams, Nathalie Soini, Mary Jo Zeter, and Peter T. Johnson (chair). It met at the annual conference in 2012 and subsequently via e-mail throughout 2012 and 2013. Substantial discussion focused on evaluative criteria, categories and weight of importance. New ideas arose, the principal one being how to link the award to an opportunity to participate in a SALALM conference. A separate proposal addressing this objective was prepared for the Finance Committee’s consideration. A mentorship program also emerged as an initiative to consider for the organization. Also discussed was the recommendation that the task force become formalized within the SALALM structure, procedures for rotating off the task force, and means of stimulating interest in Latin American area specialization among current MA-level students for whom the scholarship is targeted. This last topic would involve presentations to MA candidates by SALALM members.
During the fall semester 8 applications arrived (2011: 17 and for spring 8 (2012: 11). Many candidates presented excellent qualifications and records of accomplishment. Selection was difficult, and in fall two candidates were judged to merit the scholarship: John Kroondyk (Indiana University) and Bruce Bachand (University of Kentucky). For spring D. Ryan Lynch and Betsaida M. Reyes (both at SUNY – Albany) received the scholarship. For biographical information see: http://salalm.org/tag/salalm-scholarship-winners/ . We will endeavor to track the placements of all awardees.
The task force is indebted to Melissa Gasparotto for setting up, monitoring and problem resolution of the JotForm software; the efficiency of the application process would not have been feasible without her assistance. She also created an archive for past applications. We also benefitted from Daisy Domínguez’ handling the web postings and details related to them. Carol Avila was once again indispensible with the publicity, mailings and inquiries from applicants and references. To all three SALALM, owes its appreciation and thanks. Alison Hicks and Jesús Alonso Regalado handled the internal record system for recording evaluations and deriving rankings, thereby bring efficiency to the process.
The task force believes that these scholarships are effective measures for bringing SALALM’s existence and work to the attention of graduate students, and therefore recommends that funding at a similar, or slightly greater (i.e., $5000) level continue for the 2013 – 2014 academic year.
Peter T. Johnson
Tagged with: SALALM Scholarship Report
Created in June 2011 by Executive Board decision, the SALALM Scholarship is for Master degree candidates in ALA accredited institutions that offer programs in information and library science, as well as for students in archival studies programs at the Masters level. Applicants must have completed at least one semester of study in order to apply, and interest in academic and research libraries or archives is required. The amount awarded is $1000. A generous anonymous donation of $999 enabled SALALM to award a spring semester scholarship. We are deeply appreciative of the recognition by this SALALM member of the importance of assisting graduate students, as well as in supporting the launch of the scholarship. Thus far this FY SALALM members donated $1684 to this important project. Expenses were $398 for the design and printing of two posters.
The task force consisted of Anne Barnhart (fall semester only), Alison Hicks, Jesús Alonso Regalado, Paloma Celis Carbajal, Gayle Williams, Nathalie Soini, Mary Jo Zeter, and Peter T. Johnson (chair). During the summer the guidelines and requirements were developed, and announcement of the scholarship along with a poster, went to directors of graduate study. It was decided initially to limit the candidate pool to those studying in Canada and the US. Additional promotion during fall semester with library schools occurred through direct messages from task force members. Substantial discussion focused on evaluative criteria. New ideas arose to discuss for AY 2012-2013.
During the fall semester 17 applications arrived and for spring 11. Many candidates presented excellent qualifications and records of accomplishment. Selection was difficult, and in fall two candidates were judged to merit the scholarship: Lisa Cruces (Univ. of Texas at Austin) and Timothy Thompson (Indiana Univ.). For spring David Fernández (Univ. of Toronto) received the scholarship. For biographical information see: http://salalm.org/tag/salalm-scholarship-winners/
Given the success of promoting the recognition in Canada and the US of SALALM among graduate students and faculty through the SALALM Scholarship, the task force believes that SALALM should continue funding for another year.
The task force is indebted to Melissa Gasparotto for setting up, monitoring and problem resolution of the JotForm software; the efficiency of the application process would not have been feasible without her assistance. We also benefitted from Daisy Domínguez for her handling the web postings and details related to them. Carol Avila was once again indispensible with the publicity, mailings and inquiries from applicants and references. To all three SALALM owes its appreciation and thanks.
Peter T. Johnson
SALALM LVII, Port of Spain, Trinidad and Tobago
Executive Board Meeting II, June 19, 2012
Minutes as corrected
Present, Executive Board: David Block, Hortensia Calvo, Paloma Celis-Carbajal, Darlene Hull, Peter T. Johnson, Paul Losch, Martha E. Mantilla, Lynn Shirey, Mary Jo Zeter, Roberto C. Delgadillo (Rapporteur). Also present: S. Lief Adleson, Anne Barnhart, Angela Carreño, Alejandra Cordero Berenguer, Paula Covington, David Dressing, Patricia Figueroa, Ellen Jaramillo, Sean Knowlton, Jared Marchildon, Mei Méndez, Stephanie Miles, Molly Molloy, Alma Ortega, Carlos Retta, Linda Russo, Craig Schroer, Cecilia Sercán, Laura Shedenhelm, Rafael E. Tarragó, Gayle Williams, John B. Wright
I. The meeting was called to order at 4:21 p.m. with Mantilla presiding.
II. Conference Reports
1. President (Mantilla). No report.
2. Vice-President/President-Elect (Delgadillo). “
3. Past-President (Shirey). Shirey updated the Executive Board and the membership with the results of the three ad hoc committees she created the previous year. The first of these committees, the Membership Survey Committee, was charged with surveying the membership about:
- The length of the annual conference, including Shirey’s membership finances and goals;
- Committee and panel evaluations;
- The value of the annual conference;
- And the organization’s long and short-term priorities.
Shirey announced that the committee never carried out its charge and thus no report. She continued with the results of the second committee, the Name Change Committee. It was charged with:
- Investigating the consequences, cost and feasibility of a name change for the organization.
Shirey summarized the committee’s report that found while, at present, a name change is feasible economically and legally; the committee membership was not invested in such a change given that there’s no mandate to pursue such a change; however should that change, in the future, it is possible. She concluded her report by conveying the recommendation of the third committee. It was charged with:
Examining the consequences of partnering, administering, and awarding an undergraduate research prize stemming from a Gale Cengage scholarship proposal associated with its World Scholar Portal―Latin America and the Caribbean database.
Shirey noted that the committee recommended that it was not feasible to pursue the proposal due to philosophical and time constraints. At this point, Figueroa and Knowlton requested that the Membership Survey Committee be allowed to pursue its charge next year. Mantilla approved this request and noted she would include it as part of her presidential goals.
4. Executive Secretary (Calvo). No report.
5. Treasurer (Johnson). “
6. Rapporteur General (Delgadillo). Delgadillo began his report by warmly thanking the time and efforts of past volunteer rapporteurs. He next announced his recruitment of two volunteers to fill his position: Suzanne Schadl and Craig Schroer. He briefly noted his intention to transfer his archives and digital audio equipment and communicate with the new Rapporteur Generals in the near future. Delgadillo finished his report by again thanking the organization with having entrusted him with the duties of the Rapporteur General for the past 6 years.
1. Block (2010-2013). No report.
2. Hull (2010-2013). “
3. Losch (2011-2014). “
4. Zeter (2011-2014). Zeter briefly expressed some Libreros’ frustration with their inability to capture adequate attention from librarians. She conveyed, as with past meetings, that the difficulties of scheduling and conflicts with panels reduced the time available for conversations. Zeter finished by recommending getting aside a period with no activities other than bookseller time.
5. Celis-Carbajal (2012-2015). Celis-Carbajal began her report by noting one Librero suggestion that conference exhibit time be shortened and thus free up additional time to meet with librarians. She finished her report by suggesting that the organization work with LASA toward a future joint conference given the number of identical issues faced by both organizations in Latin American area studies.
6. Domínguez (not present). (2012-2015) No report
C. Executive Board Committees
1. Constitution and Bylaws (Tarragó). No report.
2. Policy, Research and Investigation (Sercán). “
3. Editorial Board (Mazurkiewicz; not present). “
4. Membership (Griego, not present). “
5. Finance (Covington). Covington began and ended her report by noting the committee as having reviewed Johnson’s proposal to codify the member registration policy. Mantilla made a motion to accept Johnson’s proposal. Losch seconded the motion. Mantilla called for a discussion of the motion. No discussion occurred. Mantilla called for a vote. The motion passed unanimously.
6. Enlace/Outreach (Silva; not present). No report.
7. José Toribio Medina Award Panel (Víctor Federico Torres; not present). “
8. Nominations (Miles). “
9. Communications (Daisy V. Domínguez; not present) “
10. LALA-L (Williams). “
D. Substantive Committees
1. Acquisitions (Virginia García; not present). No report.
2. Access and Bibliography (Teresa Chapa; not present). “
3. Library Operations and Services (Rhonda Neugebauer). Williams, speaking on behalf of Neugebauer, and as chair of the Subcommittee on Audio-Visual Media reported that members of the subcommittee noted and or discussed the following:
The documentary film series, curated by Chapa, and film panel held at this year’s meeting;
Williams, as chair of the subcommittee, encouraged members to develop a panel for the Miami meeting once the theme has been announced;
Domínguez’s efforts in migrating the subcommittee wiki page to the new SALALM web page environment;
The challenges of purchasing DVDs for library collections despite preference by other staff that would prefer streaming video but unaware that many films on Latin American topics are still only available on disc;
Users becoming accustomed to the ‘Netflix’ model for viewing films that hasn’t been adapted at academic libraries;
Differences in institutional pricing that doesn’t necessarily include performance rights;
Miguel Valladares is the incoming chair.
Williams next focused on the activities of the Subcommittee on Cataloging and Bibliographic Technology. The subcommittee chair, Ellen Jaramillo, noted and or discussed the following:
Plans to transition to and/or accommodate Resource Description and Access (RDA), a new cataloging standard designed for the digital world and the expanding universe of metadata users. On March 31, 2013, RDA is replacing AACR2 as the widely-accepted international code for cataloging;
What RDA training plans various institutions have, when they hope to begin cataloging using RDA, plans for creating RDA authority work, concerns, etc.;
The feasibility of next year hosting a workshop to explain RDA to non-cataloguer colleagues;
Brenda Salem is the incoming chair.
Williams concluded her report by discussing the activities of the Subcommittee on Reference Services and the Subcommittee on Bibliographic Instruction. She recounted how last year the two groups began discussing the possibility of merging. At this year’s meeting, they reached agreement that it would be beneficial and took their proposal to Policy, Research and Investigation Committee. The proposal passed at the first meeting of the Executive Board, which means beginning in 2013 the two subcommittees will become the Subcommittee on Research and Bibliographic Instruction. There will be two co-chairs, Meiyolet Méndez and Anne Barnhart. The Reference Services subcommittee meeting also discussed reference desk service models to meet the academic library’s changing environment.
4. Interlibrary Cooperation (Sarah Buck Kachaluba; not present). Losch, speaking on behalf of Buck Kachaluba, delivered her report. He noted that the committee had twelve members in attendance. He next conveyed that Buck Kachaluba facilitated a review and some revision of the documentation used by the committee to report collection statistics. She proposed offering the Excel spreadsheet only, accompanied by a word form to be used as a worksheet and guide which will clarify the headings for each category of data and provide a place for those reporting to write down figures before transposing them into the Excel document. This was followed by a review of the different categories of collection data listed on the Excel spreadsheet. Committee members present decided to eliminate some categories and revise others to make the meaning clearer. Buck Kachaluba asked Holly Ackerman if she would review Buck Kachaluba’s revisions to the Excel spreadsheet and the Word document that will accompany it. Ackerman agreed. Losch finished Buck Kachaluba’s report by noting that the committee then turned briefly to a discussion of a second agenda item introduced at last year’s meeting: the creation of a book-length work on Latin American collection development. In 2011, a list of committee members interested in participating was created. In response to Buck Kachaluba’s call, Melissa Guy and Williams volunteered to take the lead on this project.
At this point, Mantilla granted a request from Calvo to finish discussing Future Meetings, Old Business and New Business agenda items from the first meeting of the Executive Board.
III. Future Meetings
A. 2014, Provo (Wright). Due to an element of agenda item confusion and because Wright had done so already at the Business Meeting & Closing Session, Mantilla informed Wright that he did not have to repeat delivering his proposal/letter of invitation from Brigham Young University (BYU) to convene the organization annual conference in Salt Lake City, Utah, on a day in May or June 2014. At this point, several Executive Board members requested conference budget information, when informed that information would be forthcoming and in the interest of time, Mantilla made a motion to continue to examine BYU’s invitation to host SALALM LVIII. Losch seconded the motion. Mantilla called for a discussion of the motion. No discussion occurred. Mantilla called for a vote. The motion passed unanimously.
B. 2015, Buenos Aires, Feria del Libro de Buenos Aires (Calvo). Calvo began her report by conveying the Buenos Aires Book Fair’s (BABF) preliminary expression of interest to host SALALM in Buenos Aires in 2015. She described how she traveled to the BABF in April at their invitation. She met with Alberto Hughetti, María Teresa Carbano, President and Vice-President, respectively of the Comisión de Profesionales de la Fundación El Libro. She also met with Gabriela Adamo, Executive Director of the BABF. Calvo strongly urged the Executive Board to consider the BABF’s desire to collaborate with the organization. To underscore her point, Calvo read Adamo’s letter of interest noting the same. Lengthy discussion ensued with Calvo, Celis-Carbajal, Adleson, Schroer, Russo, Wright, Barnhart, and Williams offering suggestions and comments ranging from:
The clarification of BABF dates;
The impact on Libreros exhibit space;
The cost savings of having a combined conference/book fair event;
The opportunity to expand the organization’s US based boundaries;
To the willingness of the BABF to offer incentives to stay beyond the conference.
Mantilla made a motion to continue Calvo’s efforts to pursue the invitation with the representatives of the BABF to meet in 2015. Her motion was seconded by Covington. Mantilla called for a discussion of the motion. No discussion occurred. Mantilla called for a vote. The motion passed unanimously.
IV. New Business
A. Role of Members-at-Large (Block). Block began his proposal by noting the need to have additional information regarding the role of members-at-large (MAL). The existing language regarding the duties of MAL in the current Constitution and Bylaws (CB) and or Operations Handbook (OH) are very short and somewhat vague. Given that the aforementioned CB and OH are in the progress of review and revision Block put forth a motion that the current President enable the current MAL to discuss what their responsibilities could be in the new CB and OH. Johnson seconded the motion. Mantilla called for a discussion of the motion. Brief discussion ensued with:
Block offering to take the lead on discussing the role of MAL;
Johnson welcoming these possible discussions as part of the modernization of the organization;
Covington noting that discussions and possible redefinitions would go towards helping Calvo and the work of the Secretariat;
And Celis-Carbajal asking for clarification and Block noting that the “MAL get together and write a job description for what they do.”
Mantilla called for a vote. The motion passed with Losch voting no.
B. Executive Secretary Designation (Johnson). Johnson began his report by pointing out instances where the organization’s current structure and terminology is in need of revision. He submitted a motion to change the title of the “Executive Secretary” to “Executive Director” because it accurately reflects that position’s duties and responsibilities. Lengthy discussion ensued with Tarragó, Block, Wright, Losch, Calvo, and Adleson offering suggestions and comments ranging from:
Submitting title changes to the current Constitution and Bylaws Committee;
Clarification of the mechanism for submitting changes in the organization’s structure to the aforementioned committee;
Reminder of the financial implications of suggesting an Executive Secretary name change;
To noting how the nature of the Secretariat’s duties and expectations have significantly changed in the last decade.
Due to time constraints, Johnson withdrew his motion. Calvo noted that she and Johnson would meet and submit another title change recommendation at a later date.
IV. Old Business
A. SALALM-Marietta Daniels Shepard Scholarship at Texas (Block). Block submitted a proposal to keep the SALALM-Marietta Daniels Shepard Scholarship as a dues item and thus allow the membership the option of funding the scholarship should they choose to when paying their membership fees. Johnson spoke against this proposal after describing the history of the aforementioned scholarship and presenting arguments that he feels work against the best interests of the organization should the membership fund the scholarship whatever the amount. Block countered that the membership should have the option of funding a scholarship in the memory of one of the organization’s founding members. Brief discussion ensued with Barnhart, Block, Hull, Shedenhelm, Molloy, and Johnson offering suggestions and comments ranging from:
The promotion of the scholarship on the organization web page instead as a membership dues item;
To a description of how the scholarship funds are distributed the University of Texas at Austin.
Due to time constraints, Block repeated his motion. Hull seconded the motion. Mantilla called for a discussion of the motion. No discussion occurred. Mantilla called for a vote. The motion was not adopted after 2 members voted in its favor, 5 members against, and 1 abstention.
B. Elimination of Committees (Mantilla and Shirey). Mantilla submitted a motion to eliminate the Gifts and Exchanges Subcommittee and Official Publications Subcommittee. Hull seconded the motion. Mantilla called for a discussion of the motion. No discussion occurred. Mantilla called for a vote. The motion passed unanimously.
C. Libreros’ Reception (Shirey). Shirey revisited the previous year’s Libreros discussion of the role and future of their sponsored reception. She noted, in particular, that the majority of Libreros had agreed to eliminate the standing option of allowing an individual Librero the choice of paying the Libreros Reception sponsorship fee of $300. She continued by recounting that at that time all Libreros would be expected to pay the aforementioned sponsorship fee as part of the established exhibitor’s payment. Since then and in subsequent email communications, Shirey notes that the Executive Board cannot dictate whether or not a Librero choose to contribute to the reception. It is, Shirey conveyed, a decision for the Libreros to decide among themselves. At that point, pressing time constraints forced Mantilla to ask the Executive Board to consider and vote on the last agenda motion.
D. Professor Doris Sommer Donation (Shirey). Shirey presented a motion asking the Executive Board to show its support of the work of Professor Doris Sommer with Pre-Texts on creative literacy by donating an amount to be determined by the Executive Board. Johnson noted that the Finance Committee had met this year before Sommer did her presentation, but Tarragó noted that there is a proviso in the Constitution that speaks to making charitable contributions and expenses not anticipated. Shirey seconded the motion. Mantilla called for a discussion of the motion. No discussion occurred. Mantilla called for a vote. The motion passed unanimously.
Johnson moved the meeting be adjourned.
The meeting was adjourned at 6:03 p.m.
p>SALALM LVII, Port of Spain, Trinidad and Tobago
Executive Board Meeting I, June 16, 2012
Minutes as corrected
Present, Executive Board: David Block, Hortensia Calvo, Peter T. Johnson, Sean Knowlton, Nerea A. Llamas, Paul Losch, Martha E. Mantilla, Lynn Shirey, Mary Jo Zeter, Roberto C. Delgadillo (Rapporteur). Also present: Fernando Acosta-Rodríguez, Jesús Alonso-Regalado, Barbara Alvarez, Angela Carreño, Paloma Celis-Carbajal, Ana María Cobos, Paula Covington, Patricia Figueroa, Pamela M. Graham, Adán Griego, Orchid Mazurkiewicz, Mei Méndez, Richard Phillips, Cecilia Sercán, Sócrates Silva, Rafael E. Tarragó, Miguel Valladares, Gayle Williams, John B. Wright
I. The meeting was called to order at 4:39 p.m. with Shirey presiding.
II. Minutes of SALALM LVI had been distributed via e-mail. The minutes were unanimously approved with no corrections.
1. President (Shirey). Shirey began her report by welcoming conference participants. She thanked members of the Local Arrangements Committee and others involved in helping to plan and overcome programing and logistical challenges posed by hosting an overseas 4-day conference. She expressed hope that future conferences will follow this shortened conference timeframe. Shirey continued by noting the Executive Board’s acceptance of an invitation from the University of Miami Libraries and Florida International University Libraries to host SALALM LVIII in Coral Gables. She thanked Méndez and Williams for their time and initial efforts in planning and sponsoring next year’s conference panels and events scheduled for the 17th to 22nd of May. Shirey concluded by asking Mantilla to deliver her report.
2. Vice-President/President-Elect (Mantilla). Mantilla began and ended her report by warmly thanking the general membership for having elected her into office and announced that she would discuss next year’s conference theme during the second meeting of the Executive Board.
3. Past President (Llamas). Llamas reported as having submitted 10 of 12 presentation papers from SALALM LVI for subsequent secondary review and publication by the Secretariat at the end of June.
4. Executive Secretary (Calvo). Calvo began her report by announcing that as of June 9, 2012 SALALM has:
• New Personal Members: 16
• Emeritus Members: 02
• Student Members: 13
• Honorary Members: 14
• Total Personal Members: 202*
*Includes: New members, Emeritus, Students, and Honorary
• Sponsoring Members: 23
• Total Institutional Members: 101*
*Includes: Sponsoring members
Total SALALM Members: 303
She soberly conveyed, for the second year in a row, the organization’s decrease in membership numbers. She noted the Secretariat’s on-going efforts to address the aforementioned downward membership trend. She warmly praised Carol Avila’s diligence in reviewing membership renewals, especially institutional memberships, to correct inconsistencies in contact information and billing procedures and payments. She next announced that the Secretariat sold 23 publications—outside of subscriptions—that generated sales amounting to $1,015. She continued by noting the Secretariat’s migration of its electronic files to Active Directory, a file sharing and management software, that allows for greater security by saving files to an offsite server. Calvo and Avila have access to all files and may work on them remotely in case of any emergency. Calvo then shifted attention to the organization’s promotional activities that included staffed booths at the Annual Meeting of the American Library Association (ALA) last June and the Latin American Library’s Open House, held on September 16, which led to an attendant sale of 1 publication. She next mentioned having met with representatives of the Buenos Aires Book Fair and associated bodies to discuss their wish to host SALALM in 2015. She added that additional details of this meeting would be conveyed during the Executive Board’s scheduled agenda discussion of future meetings. Calvo continued and announced the Secretariat’s work with the family of Alan Moss to send a donation in his memory to the Barbados Cancer Society. She noted similar efforts with Beverly Karno to send a donation in memory of Howard Karno. Calvo finished her report by once again warmly praising Avila in adapting to new workflows that include online payment of membership, conference and webinar registration via PayPal.
5. Treasurer (Johnson). Johnson began his report with a summation of the organization’s accounts and their varying time-tables. He then devoted his report to a discussion of the organization’s current and past endowment funds performance. He noted that as of last week their value stood at $736,400. Johnson then announced that the organization’s fiscal year balance ended at $90,000. Taken together, Johnson observed, the organization’s liquid assets total nearly $800,000. He continued by assuring the membership that the organization’s modernization through an increased Web presence and adoption of new accounting software demonstrates its vitality and commitment to meeting the concerns of its members. Johnson then shifted and announced preliminary efforts to secure insurance for the organization’s officers. Johnson ended his report by encouraging new and veteran members to join him and or associated bodies in continuing to modernize and improve the organization’s fiscal condition.
6. Rapporteur General (Delgadillo). Delgadillo reported as having secured rapporteurs for all scheduled conference panels. He announced that this conference would be his last as Rapporteur General. Delgadillo continued by saying that he was in the process of looking for a replacement to confirm by the time of the second meeting of the Executive Board. He warmly thanked the Finance Committee for its past support in securing a laptop and digital audio recorders that allowed him and those following him greater ease in carrying out the duties of the Rapporteur General. Delgadillo concluded his report by thanking the Executive Board and membership with having entrusted him with the responsibilities attached to being the Rapporteur General.
1. Benavides (2009-2012). No report.
2. Knowlton (2009-2012). “
3. Block (2010-2013). “
4. Hull (2010-2013). “
5. Paul Losch (2011-2014). “
6. Mary Jo Zeter (2011-2014). Zeter conveyed a member’s suggestion that the organization create a new forum to facilitate discussion and learning between librarians and vendors with respect to trends and changes associated with eBooks. Zeter concluded her report by noting that the member feels the increasing growth of eBooks is an important enough topic that it deserves a new and distinct forum as opposed to the issues tasked to existing organization bodies. Brief recap and discussion ensued with Valladares (self-identified as the member that Zeter spoke of in her report), Calvo, Llamas, and Johnson affirming the need to discuss the aforementioned suggestion during the Town Hall Meeting and the second meeting of the Executive Board.
C. Executive Board Committees
1. Local Arrangements (Elmelinda Lara). Shirey delivered the committee’s report on Lara’s behalf. She concisely presented the following preliminary conference statistics:
• Registered Registrants (Regular Members & Exhibitors): 150
• Full-Time Local Registrants (Institutional Non-Members): 17
• One-Day Local Registrants (Regular Non-Members): 80
• Conference Profits: $2,000*
Shirey finished her report by thanking SALALM LVII host, academic, corporate, and Librero sponsors and a membership reminder to view conference panel location changes via external hotel conference room monitors.
2. Constitution and Bylaws (Tarragó). Tarragó reported the committee as having met and reviewed a draft revision of the SALALM Constitution and Bylaws. He noted that the committee combined the two aforementioned documents into a single “Bylaws.” Tarragó continued by announcing that Jane Garner agreed to re-write the committee’s draft. This final draft should be ready by the end of December 2012. Tarragó stressed that in order to revise the Constitution and Bylaws, a vote by the membership is necessary. He added that the committee will contact the membership for comments and or suggestions. Tarragó ended his report with an optimistic tone and feels he’ll then present the new SALALM charter for the 2013 meeting and subsequent membership vote.
3. Policy, Research and Investigation (Sercán). Sercán began her report by announcing that the Gifts and Exchanges and Official Publications Subcommittees have been disbanded after committee review. She continued by noting the merger of the Bibliographic Instruction and Reference Services Subcommittees. They will conduct their duties and business under a new name: Research and Instruction Services. Sercán then conveyed the committee’s discussion of the Nominating Committee’s concern about wording in the “Operations Handbook” in the aftermath of the organization’s switch from paper to electronic ballots. She confirmed that the Nominating Committee provided the committee with the necessary wording to update language in the aforementioned handbook. The committee, Sercán explained, will update the language after the Constitution and Bylaws Committee finishes its work that includes updating the citations to the part of the Constitution that are in the “Operations Handbook.” She then announced that the new committee chair is Ellen Jaramillo. Sercán concluded her report with a motion: “that 3 of the substantive committees, Acquisitions, Access and Bibliography, and Library Operations and Services schedule their own informal meetings at SALALM since they serve to collect and present to the Executive Board the working of their constituent committees.” Shirey seconded the motion. Shirey called for a discussion of the motion. No discussion occurred. Shirey called for a vote. The motion passed unanimously.
4. Membership Committee (Griego). Griego began his report by noting his having been appointed to fill the remainder of Nashieli Marcano’s term as committee chair. He next announced that the committee resolved a number of communication problems between new members and the organization. Griego deferred detailed discussion of the committee’s interactions with the SALALM Scholarship Task Force, chaired by Johnson, and the SALALM Webinar Pilot Project Working Group, chaired by Mazurkiewicz. He finished by acknowledging the presence of two new conference attendees: John Kroondyk and Carolyn Palaima. At this point, Johnson acknowledged another new conference attendant: Samuel Wicks.
5. Editorial Board & José Toribio Medina (JTM) Award (Mazurkiewicz). Mazurkiewicz noted the following publications as complete and or in progress:
• No. 53. Encounter, Engagement and Exchange: How Native Populations of the Americas Transformed the World, John B. Wright, (editor) (published), 2008;
• No. 54. Migrations and Connections: Latin America and Europe in the Modern World, Pamela M. Graham (editor) (in progress—at the printers), 2009;
• No. 55. The Future of Latin American Library Collections and Research: Contributing and Adapting to New Trends in Research Libraries, Fernando Acosta-Rodríguez (editor) (in progress—at the typesetter), 2010;
• No. 56. Preserving Memory: Documenting and Archiving Latin American Human Rights, Nerea A. Llamas (editor) (in progress—papers just submitted), 2011.
• Williams, Gayle Ann. Bibliography of Latin American and Caribbean Bibliographies. Annual Report, 2006/2007-2007/2008) (in progress—awaiting submission to Secretariat in August).
Mazurkiewicz then confirmed that the board is reviewing a submitted bibliography for consideration in the Bibliography & Reference Series. She next noted interest from several individuals willing to submit works for inclusion in the Latin American Information Series. Mazurkiewicz then announced, for the second year in a row, that the JTM Award would not be given due to a lack of recipients. She ended her report by summarizing the initial development of an open access repository. Examples of repository content include pre- and postprints, PowerPoint presentations, and resource tools of interest to the membership. A secondary aim of this repository, Mazurkiewicz observed, is to increase traffic to the organization Web Page. In the same spirit of directing traffic, she also announced the board’s intention of uploading remaining digital back issues of the SALALM Newsletter. Brief discussion ensued with Knowlton, Calvo, Losch, and Johnson offering suggestions and comments ranging from:
• The creation of additional archival institutional repositories at Tulane and the University of Texas at Austin;
• Inclusion of newsletter issues in the Internet Archive Web Page;
• Increasing use and preference of digital version of newsletter versus that of print;
• To the fiscal implications of total open access versus a moving firewall of newsletter issues.
6. Finance (Covington). Covington began her report by noting the committee’s review of the Treasurer’s reports, the Secretariat’s reports and Secretariat proposed 2012-2013 budget. She announced the committee’s pending approval of the budget is due to additional review of proposed fiscal policies and procedures. She warmly praised Johnson for his thorough presentations of finance and legal related issues, policies and proposals. Covington next acknowledged the committee’s approval of the Investment Working Group’s recommendation that SALALM use TIAA-CREF to manage its investments. She next noted the committee’s review of the need for liability insurance for the directors and officers of the organization along with a proposal for an audit. Covington concluded her report with a summary of income and expenses stemming from the 2011 Philadelphia conference, this current conference and preliminary figures for the 2013 Miami conference.
7. Nominating (Cobos). Cobos announced the selection of Roberto C. Delgadillo as the new Vice President/President Elect and Paloma Celis-Carbajal and Daisy V. Domínguez as the new Members-at-Large. She noted that 71% of the membership voted in the elections. There were 182 eligible voters with 129 votes cast. Cobos observed that this was the first time that SALALM used electronic ballots via SurveyMonkey. She continued by announcing that the new committee Chair is Stephanie Rocío Miles and identified incoming committee members as Marisol Ramos and Phillip MacLeod. She thanked the efforts of past committee chair Jesús Alonso-Regalado. Cobos ended her report by noting that additional committee items discussed included:
• Establishing new electronic balloting procedures;
• Reminder to potential candidates that their biographies will be public on the organization web page;
• Recommendation to use SurveyMonkey for future elections and that the Executive Board add the cost of its use fee to future organization budgets;
• Recommendation that the present organization constitution express the adoption of e-balloting;
• Recommendation to standardize committee name in organization constitution, bylaws and handbook, namely Nominating versus Nominations.
Brief discussion ensued with Calvo, Griego, Johnson, and Cobos offering suggestions and comments ranging from:
• What will be expected of candidates running for the organization presidency;
• Inclusion of photos to accompany candidate biographies;
• To the standardization of voting cut-off date.
8. LALA-L (Williams). Williams began her report by announcing that LALA-L enrollment is higher than the number of personal memberships but ongoing work with the Secretariat will soon rectify this situation. She noted that continued personal membership is a requirement for LALA-L access. Williams finished by announcing that come August 2012, LALA-L will be 21 years old.
9. Outreach/Enlace (Silva). Silva began his report by noting as having received and reviewed 13 applications. He next identified this year’s Enlace scholarship winners as Fernando da Silva Assumpção of the Academia Brasileira de Literatura de Cordel and Diana Patricia Restrepo Torres of the Biblioteca Luis Ángel Arango del Banco de la República, Colombia. He noted that the expenditures, for both winners, totaled $2,540. Silva finished his report by warmly acknowledging Griego and Celis-Carbajal for helping him understand his duties and committee logistics.
10. Communications (Daisy V. Domínguez; not present). Melissa Gasparotto will present the committee’s report on Domínguez’s behalf during the E-SALALM session.
11. Ad Hoc Committees
A. Webinar Pilot Project Working Group (Mazurkiewicz). Mazurkiewicz started her report with a summary of the salient aspects of the group’s charge. She next detailed the group’s first and second webinar experiments with the ALA’s International Relations Office (IRO). She succinctly described the procedures that worked and those in need of additional streamlining. Mazurkiewicz concluded her report with the group’s recommendations that:
• The organization aim to host one or more webinars per year;
• Create a Webinar Coordinator position reporting, possibly, to the Communications or Membership committees;
o The duties of the Webinar Coordinator would include:
Work with a small sub-committee or bodies deemed appropriate by the Executive Board to manage webinar logistics (coordinating dates with the IRO, communicate with organization webmaster on the creation of a registration page and the Secretariat on payments, etc.);
Solicit webinar proposals from the membership and or recruit instructors for specific topics;
Evaluate webinar proposals.
Lengthy discussion ensued with Johnson, Calvo, Mazurkiewicz, Griego, Graham, Wright, Shirey, and Celis-Carbajal offering suggestions and comments ranging from:
• The need to establish timeframes and firm communication with Secretariat regarding webinar content;
• Marketing webinars to Library Science programs, associated bodies of the ALA and FIL partipants;
• Formulation of future webinar quality-control procedures;
• To tying webinar access as a benefit to new personal membership.
B. Scholarship Task Force (Johnson). Johnson began his report with a summary of the task force’s history and aims. He then identified Barnhart, Alison Hicks, Alonso Regalado, Celis Carbajal, Williams, Nathalie Soini, and Zeter as the other members of the task force. He next detailed its efforts to create a candidate pool for the scholarship. Johnson noted that during the fall semester 17 applications arrived and for spring 11. Selection was difficult, and in fall two candidates were judged to merit the scholarship: Lisa Cruces (The University of Texas at Austin) and Timothy Thompson (Indiana University). For spring semester David Fernández (University of Toronto) received the scholarship. Johnson strongly urges the organization to continue funding for another year. He ended his report by acknowledging the strong and consistent assistance of Gasparotto and Avila in helping the task force with its work.
At this point, Shirey paused the meeting–due to time constraints–and requested that the Interest Groups defer their reports until the second meeting of the Executive Board.
The meeting was adjourned at 6:10 p.m.
Friday, May 17, 2013, 11:00am-12:00pm
Room Segovia A, Westin Colonnade Hotel, Miami, Florida
** Thank you to Ellen Jaramillo for taking notes for the meeting minutes **
Attendees: Ellen Jaramillo (Yale U.), Tina Gross (St. Cloud State U.), Sara Levinson (UNC-Chapel Hill), Brenda Salem (U. of Pittsburgh), John B. Wright (Brigham Young U.), Cecilia Sercan (Cornell), Peter S. Bushnell (U. of Florida), Sarah Leroy (U. of Pittsburgh), Steven Kiczek (San Diego State U.), Tim Thompson (U. of Miami), Pedro Figueroa (Books from Mexico), S. Lief Adleson (Books from Mexico), Licet Ruiz C. (Instituto de Historia de Nicaragua y Centroamérica), Felipe Varela (E-Libro), Alejandra Méndez (Biblioteca Juan de Córdova), Israel Quic (Bibliotecas Comunitarias Riecken), Daniel Schoorl (UCLA-HAPI), Bart Burk (U. of Notre Dame), Ana D. Rodriguez (U. of Miami), Melanie Polutta (Library of Congress), Ana Cristan (Library of Congress), Fernando Genovart (Librería García Cambeiro)
The meeting of the Cataloging and Bibliographic Technology Subcommittee was held May 17th from 11am-12pm. It was attended by 22 people and was headed by Subcommittee chair Brenda Salem. Attendance, which was higher than usual, included several libreros.
Ana Lupe Cristán, a Cooperative Cataloging Program Specialist in the Cataloging Policy and Support Office (CPSO) of the Library of Congress gave a presentation titled ‘Lessons Learned on Implementing RDA at the Library of Congress.’ The presentation, which included handouts, explained some of the changes to bibliographic records brought on by RDA (Resource Description and Access), the new cataloging standard that replaces AACR2 (Anglo-American Cataloging Rules, second edition), and “went live” this spring. She noted the RDA terminology in Spanish, and described the essentials for implementing a new cataloging code, the online curricula available in Spanish and English (Powerpoint presentations and videos are available on iTunes). She noted that a Spanish translation of the new RDA instructions are not yet available on the RDA Toolkit and urged attendees to leave feedback in the RDA Toolkit website in order to help move the process along. She also outlined the Bibliographic Framework (BIBFRAME) transition initiative to move away from the MARC21 encoding format to better accommodate future bibliographical needs and take advantage of newer technology.
Members and attendees briefly reported on the status of RDA training and implementation at their respective institutions. Several institutions have trained paraprofessionals in RDA. There was some frustration expressed due to the constantly changing online documentation on RDA and the lack of index to the RDA Toolkit. Library of Congress members noted that it is good policy to check the RDA documentation frequently. John B. Wright (BYU) mentioned that in the previous year, his institution enlisted the services of Gary Strawn (Northwestern U.) to create a program to update headings to comply with RDA (i.e. “Dept.” into “Department”, etc.) in their bibliographic files. He encouraged members to contact Gary Strawn and have him do the same thing for their institutions.
The Policy, Research & Investigation Committee (PRI) held its annual meeting on Friday, May 17, 2013, 10-11 am. Attending the meeting were PRI members Cecilia Sercán, John B. Wright, Gayle Williams and Ellen Jaramillo (chair). Member Mark Grover arrived the following day and checked in with the Committee. We were delighted to have 12 additional conference attendees join the meeting, and explained to them the purpose of PRI, to serve as a “committee on committees,” advising the Executive Board with respect to the structure and formation of committees and assignment of committee responsibilities appropriate to SALALM goals, and encouraged them to join PRI.
PRI members wondered whether ISiS (Iberian Studies in SALALM) and ALZAR (Academic Latina/o Zone of Activism & Research) might find it better serves their needs if their groups would move from the status of “affiliated” or topical group to become Subcommittees. ISiS member Miguel Valladares was in attendance and said he would ask their membership. The idea was also introduced at the first Executive Board meeting on Saturday afternoon. There was no further action.
The Committee agreed that the deadline for receiving resolutions from the membership would be Monday, May 20, 2013, at 5:45 pm (before the Host Institutions’ Reception), and resolutions could be given to any PRI member. [This was announced at the Opening Session on Sunday morning, and members identified themselves.] The meeting was adjourned.
PRI met again on Tuesday, May 21, 2013, and discussed a resolution received from Peter T. Johnson, who proposed that the SALALM Scholarship Taskforce become the Subcommittee for the SALALM Scholarship, within the Membership Committee. Documentation on the purpose and activities of this proposed subcommittee has been crafted and will be sent to PRI. The documentation will be incorporated into the ongoing updating of the Operations Handbook. This resolution was presented at the Town Hall meeting on Wednesday, was seconded, and approved by the SALALM membership. PRI also drafted the following resolutions, which were presented at the resolutions at the Town Hall meeting on Wednesday; they were seconded, and approved by the SALALM membership.
RESOLUTIONS OF SALALM LVIII
At the 58th Seminar on the Acquisition of Latin American Library Materials, meeting in Coral Gables, Florida, May 17-22, 2013, be it resolved that SALALM thank:
our Academic Sponsors:
Florida International University Libraries, University of Miami Libraries, University of Pittsburgh University Library System, Center for Latin American Studies, University of Miami, and the Latin American and Caribbean Center at Florida International University.
our Coffee Break Sponsors:
Casalini Libri, e-Libro, Gale Cengage Learning, Libros Andinos, Retta Libros, and Susan Bach Books.
our Libreros’ Reception Sponsors:
Books & Books, Books from Mexico, Casalini Libri, E. Iturriaga & Cia., Esteva Servicios Bibliotecarios, Gale Cengage Learning,
Gavilanes Books from Indoamerica, Grupo Editorial Nacional, HBbooks Chile, Howard Karno Books, Inc.,
Iberoamericana Editorial Vervuert, The Latin American Book Store, Librería García Cambeiro, Librería Linardi y Risso,
Libros Andinos, Libros Argentinos para Todo el Mundo, Libros Centroamericanos Inc., Libros de Barlovento,
Libros Latinos, Libros Peruanos S.A., Literatura de Vientos Tropicales, MJSE: Libros de Todo México,
Puvill Libros Spain, México & Portugal, Retta Libros, and Sonia Silva Comércio de Livros.
SALALM extends special thanks to the Local Arrangements Team: Meiyolet Méndez and Gayle Williams.
The following individuals generously contributed to the organization of this conference:
Carol Ávila, SALALM Secretariat, the staff and volunteers from the University of Miami and Florida International University, Laurie Cohen from the University of Pittsburgh, Manomano Mukungurutse from Duquesne University, and the many Local Arrangements Volunteers from University of Miami Libraries and from Florida International University Libraries (including SALALM’s own Lesbia Varona and Tim Thompson).
Friday, May 17, 2013, 2:00-3:00pm
Chair: Sarah Buck Kachaluba (Florida State University)
Minutes taken by: Emma Marschall (Tulane University)
In Attendance: Sarah A. Buck Kachaluba (Florida State University), Cecilia Sercan (Cornell University), Michael Scott (Georgetown University), Philip MacLeod (Emory University), Emma Marschall (Tulane University), Laura Shedenhelm (University of Georgia), Lisa Gardinier (University of Iowa), Hortensia Calvo (Tulane University), David Woken (University of Oregon), Chris Hernandez (Tulane University), Socrates Silva (University of California Santa Barbara), Gayle Wiliams (Florida International University), Melissa Guy (Arizona State University), Margarita Vanini (IHNCA/UCA, Nicaragua), Antonio Sotomayor (University of Illinois), Peter Altekrueger (IAI Berlin), and Christoph Müller (IAI Berlin) [17 people]
1. Sarah Buck Kachaluba asked for volunteers to replace her as chair of the committee. No one came forward so she asked those present to think about it and please contact her.
3. Sarah Buck Kachaluba gave a very brief report on collection statistics gathering for the past year. Eighteen people/institutions reported. The statistics are done but have not been submitted. Sarah will get them on the website ASAP.
4. General Introductions
5. Melissa Guy, Gayle Williams, and Sarah Buck Kachaluba facilitated a discussion and brainstorming session on how to approach and organize a book on Collecting Latin America. Some key questions discussed were:
- What would make this publication unique and worthwhile to an academic or other publisher?
- How could it be structured? Focus on the relevance of Latin American collections today and divide by subjects, or by institutions/collections? One approach is to have sections with thematic/theoretical overviews followed by case studies of individual examples. Possible sections include an Introduction to Latin American Collections and the Field of Latin American Studies, Collecting and Collection Development for Latin Americana, Access to Latin American materials in libraries, and Special Latin American Collections.
- Who is the intended audience? Possible answers include library administrators, Latin Americanist librarians, Latin Americanist faculty members, and prospective Latin Americanist librarians.
All SALALMistas are encouraged to send ideas to Sarah Buck Kachaluba, Melissa Guy, Gayle Williams, and Daisy Domínguez by July 10th.
Sarah, Melissa, Gayle, and Daisy will synthesize this information and resend to the committee and anyone else who participates for approval.
SALALM 57 Keynote Address
Presenter: Professor Doris Sommer (Harvard University)
Moderator: Lynn Shirey, Harvard University
Rapporteur: Sarah A. Buck Kachaluba, Florida State University
June 18, 2012 9:00am-9:45 am (this started later than was originally scheduled)
Dr. Sommer’s keynote address served to introduce and contextualize the three-hour “Pre-texts” workshop that she facilitated. Pre-texts (http://pre-texts.org/), she explained, introduces literature to students of all ages as “recycled material,” and encourages all workshop participants to own pre-existing literature and ideas and author new ones, thereby fostering literacy and civic engagement by promoting the role of Arts and Humanities education – including the study of literature – in cultural and social organization and development.
Sommer began by explaining that she came to her “Pre-texts” workshop as an academic, through her disappointment at watching her best graduate students leave literary studies in the Humanities to go into more “useful” fields such as law, public health, and government. After reminding the audience about the classical relationship between civic responsibility, arts, and education, she also credited two undergraduates with shaming and charming her into working to revive this relationship through academic and civic work. These students had created an NGO to organize after-school arts-workshops for girls in India, keeping girls in school by requiring them to attend school in order to stay in the workshops. Pre-texts, she argued, similarly engages children, their parents, and their grandparents with the Arts and literature, “recycling” literature into new works of art (literary, visual or performance) in order to examine and find new solutions to social problems. One example of how such workshops have translated into civic action is when children participating in Pre-text workshops acted out the stages of AIDS in preparation to talk to officials about public health needs. Sommers also pointed to cartonera projects as an example of how literature can be literally recycled into new forms of art and used as a springboard for civic engagement.
Literacy, Sommers argued, is critical to civic engagement, as literacy levels serve as an indicator of wealth, violence and crime, and health throughout the world. Pre-texts teaches this in theory and practice. It similarly illustrates practical applications of other theoretical concepts. As Sommer articulated, participants have “learned more literary theory than she ever thought possible by doing arts and crafts.” One reason for this is the core concept that literature is recycled material.
In the question and answer session, David Block (University of Texas Austin) thanked Lynn Shirey for bringing Dr. Sommers to SALALM.
Adán Griego (Stanford University) asked what Dr. Sommers would say to the criticism that cartonera projects, which began with noble beginnings, have become rather chic. Sommers responded that as an academic, she would say this is a problem as something loses its edginess and productiveness as it becomes popularized. However, as a cultural agent, she would ask: what we can do to refresh the cartoneras project?
Peter Johnson (Princeton University) asked how Sommers mixes generations in a workshop and how we can use the workshop process to cut across social and class lines. Sommers answered that she could not model this at SALALM but that everyone can cut and paste and everyone can be human statues to model a literary figure. She explained that workshops host parent and grandparent nights and authorize children to facilitate them. She also described a workshop project done with Boston public school teachers, called “grandmother tells a story” in which the teachers have students in ELL families go to their grandparents with stories, have the grandparents help them to translate the stories and then ask the grandparents for new stories to bring back to school (which validates diverse languages and traditions).
Suzanne Schadl (University of New Mexico) asked Sommers to talk more about ownership; how students become authors and owners of something they had not realized they were invested in. Sommers replied that the first thing to do is read the text and ask questions of it, which authorizes/makes the reader an expert. This departs from the conventional classroom in which the teacher asks a reading comprehension question, putting the student on the defensive and discouraging creative thinking.
Inicialmente, queremos agradecer a la ahora ex-presidente de SALALM, Lynn Shirey, por su dedicación en la organización de la conferencia y especialmente, por su interés en conocer y cumplir con la necesidades de los libreros.
En la reunión de este año, los asistentes discutimos cinco principales tópicos que se resumen en las siguientes propuestas:
- La primera en relación al propósito del seminario de ser una instancia de encuentro entre libreros y bibliotecarios. Mucho agradeceríamos que se programaran más espacios de tiempo entre los paneles, en que los participantes de la conferencia puedan visitar la Exhibición o agendar citas con proveedores. Idealmente, éstos serían después de los coffee breaks.
- Acerca de la organización local: sugerimos – cuando sea posible- que la Exhibición se ubique cerca de los salones de los paneles. También, que las Bookdealers’ Consultations – si permanecen programadas previamente a la apertura del Book Exhibits – se puedan llevar a cabo en ese mismo salón, para así asegurar un espacio cómodo y disponible para todos.
- El tercer tema es el interés manifestado por una posible Pre-Conferencia en Miami, 2013. Los libreros están interesados en la posibilidad de obtener una vista general de la transición hacia las RDA, una introducción a las herramientas de catalogación y recursos disponibles online, herramientas para encabezamientos de materias y sistemas de código abierto. Intereses que fueron recogidos por John Wright, Ellen Jaramillo y Stephanie Miles – a quienes agradecemos por su iniciativa y trabajo – en el Libreros’ Workshop de este año.
- Sobre los Coffee Breaks: tomado en consideración las restricciones financieras que todos hemos experimentado de algún modo, en los últimos años. Los libreros consideramos que no podemos continuar patrocinándolos ya que son un costo sustancial a financiar en adición a la exhibición, conferencia, recepción y gastos de viaje.
- Finalmente, sobre la Fiesta de Libreros: al igual que el año anterior, expresamos nuestra intención de continuar llevándola a cabo a pesar de los crecientes costos y la disminución en los aportes recaudados por parte de los libreros. El acuerdo común es simplificarla, retornándola a sus orígenes.
First of all, we want to thank our now past president, Lynn Shirey, for all her dedication in organizing this conference and especially for her interest in learning and fulfilling the bookdealers’ needs.
In this year’s Committee meeting, the libreros discussed five main subjects that led to the following proposals:
- The first one is in relation to the Seminar’s purpose of being: an annual encounter between librarians and book dealers. We would greatly appreciate the scheduling of more time in between panels, in which the attendees of the conference may visit the Book Exhibits or plan consultations. Ideally, they would be programmed after the coffee breaks.
- With respect to local arrangements: we would like to suggest, when possible, that the exhibit be held near the panels. Also, that the bookdealers’ consultations – if they remain in schedule before the opening of the Book Exhibits – may take place in the exhibition venue in order to make sure that there will be comfortable space for all who attend.
- The third subject is the interest in the possible pre-conference to take place in Miami. The libreros are interested in the chance to obtain: a general view of the transition to RDA; an introduction to the cataloging tools and resources available online; web tools for subject headings; and open source systems. All of the ideas collected by John Wright, Ellen Jaramillo and Stephanie Miles – to whom we thank for their work and initiative – in this year’s Libreros’ Workshop.
- Coffee Breaks: Taking into account the financial strains we all have experienced in some way in the last few years, bookdealers consider that we may no longer sponsor them, as they are a substantial cost to finance in addition to the exhibit, conference registration, reception and travel expenses.
- And finally, about the Libreros’ Reception: last year, we expressed our intention to continue hosting it despite the rising costs of having this event and the decreasing monetary contribution of exhibitors. The common agreement is to simplify the reception, returning it to its beginnings.
Alejandra Cordero Berenguer
HBBooks H. Berenguer Publicaciones Chilenas
Sunday June 16, 2012 8-9am
Present: David Block, Hortensia Calvo, Cecilia Sercan, Rafael E. Tarragó (Chair), John Wright
Rafael opened the meeting and addressed the first item in the agenda, a recommendation made by Ana Maria Cobos in the name of the Nominating Committee to the effect that Article III Section 1a and 1b of the present Constitution of SALALM be changed to express the adoption of e-ballots for SALALM elections. The members present agreed to introduce wording equivalent to that proposed by Ana Maria Cobos in the section on elections of the new chart of the SALALM.
The next item in the agenda was the SALALM Mission Statement. The draft for a Bylaws of SALALM drafted by Jane Garner and now being revised by the Committee includes a SALALM Mission Statement. David Block proposed the statement, “SALALM’s mission is to provide information resources that support research and teaching on Latin America and the Caribbean,” and the committee members present accepted it.
During the revision of the new Bylaws of SALALM some members of the committee sent their comments on articles after their revision had been made. Rather than going back, we moved ahead, but with the intention of revisiting those articles. The members present revisited the revisions of three articles. In Article II Section 2 and Section 3, David suggested that reference to the Western Hemisphere and to “inter-American studies” be deleted, because that terminology is no longer in use. Those members present agreed to make those changes. In Article III Section 2a (Personal Members), Rafael proposed the addition of Paraprofessional Members, because the addition of this type of personal membership was agreed by the Executive Board at the 2002 conference, and those members present agreed to the addition of Paraprofessional Members category, and to its being described as “Paraprofessional Members shall be those engaged in librarian tasks without the title of librarian.” Rafael also proposed that in Article III Section 2c (Sponsoring Members), this membership be open to individuals as well as to institutions willing to sustain programs and activities of SALALM, and the members present accepted his proposal. Because there is no longer a SALALM Newsletter, Rafael proposed to change Article III Section 3 (Rights and Privileges), because presently it states “All classes of members in good standing shall equally receive general communications of the SALALM Secretariat and the SALALM Newsletter.” He proposed to change that statement to:
“All classes of members in good standing shall equally receive general communications of the SALALM Secretariat.” There was agreement to this proposal, but Hortensia suggested that there should be a reference to LALA-L in that statement, to the effect that personal members have access to it. It was agreed to continue deliberation about the exact wording to be used in this section of Article III. The draft of the new Bylaws of the SALALM says in Article VIII Section1, on the subject of the annual seminar: “SALALM shall hold a program meeting once a year at a time and place determined by the Executive Board,” but Hortensia remarked that the Host decides the specific time and place of the annual conference. The group agreed to continue deliberation about this section of Article III by e-mail.
The committee adjourned at 9am.
Rafael E. Tarragó, Chair
Constitution and Bylaws Committee
TagsAdán Griego Alison Hicks Anne Barnhart archives art audiovisual cataloging Committee Report David Block digitization documentaries Ellen Jaramillo Executive Board Meeting Minutes Fernando Acosta-Rodríguez Finance Committee Report Human Rights Interlibrary Cooperation Committee Report John B. Wright John Wright keynote Lisa Gardinier Lluis Claret Lynn Shirey Marisol Ramos Meiyolet Mendez Melissa Gasparotto Melissa Guy Mexico Paloma Celis Carbajal Paula Covington Peter Johnson rapporteur reports Richard Phillips Roberto C. Delgadillo SALALM56 SALALM57 SALALM 58 SALALM58 SALALM59 SALALM60 SALALM61 Sarah Buck Kachaluba Sarah Yoder Leroy Suzanne M. Schadl Teresa Chapa