Posts by: Betsaida-Reyes

The Research and Instruction Services Subcommittee met on May 4, 2016 at 4 p.m. EDT via GotoMeeting. In attendance were D Ryan Lynch (co-chair), Bronwen Maxson (co-chair), Michelle Guittar, Alison Hicks, Jade Madrid, Tracey North, Mary Raple, Michael Scott, Alyson Williams,  and David Woken.

The group started with a discussion about the differences between instruction and reference demands at their different settings, and also challenges facing many of them.

Common challenges included undergraduate research, finding English-language primary sources for undergraduates and non-Latin Americanist graduate students (such as those from the CIA, Wikileaks, Soviet and Chinese resources, translated memoirs and letters, FBIS, Duke UP’s “studies reader” series) as well as strategies for scheduling consultations.

The group also talked about how they navigate sessions in English, Spanish, and other languages. Many took the lead from faculty. For some undergraduate courses, participants noted that faculty often want the session to be conducted in English so students are sure to understand. David Woken mentioned that one challenge is that many resources are English-centric and even in Spanish, he will have to use some English, but that can also be an interesting point of discussion.

Jade Madrid commented that students are often more engaged when she speaks in Spanish.

Tracey North reminded that HLAS and the LC catalog have Spanish interfaces.

The Subcommittee turned to a discussion about trying to revive the old repository. In the past, they had discussed abandoning the old Wiki and encouraging members to contribute research and instruction tools to the Institutional Repository.

The subcommittee continues to believe that this can be an important resource, but that members need to participate actively. They also need to define the scope, which the committee was unable to do in this meeting.

The current subcommittee thinks that the Wiki (under a new name) might actually be a better platform, as it allows the subcommittee to better define metadata, organize resources into folders by theme or format, and remove outdated tools.

The committee also discussed the overlap between resources curated by the RIS Subcommittee and Michael Scott’s proposal for an online tutorial collection to the the Electronic Resources Subcommittee. The co-chairs and participants in RIS want to work with Electronic Resources on this, but felt that this is a separate resource aimed at creating tools that could be embedded by other librarians, whereas the RIS wiki would contain examples and ideas for SALALM members and others.

Tracey North commented that LoC is initiating an effort to start making 2-3 tutorials per year, but that it might be some time before tutorials about HLAS come out.

The subcommittee returned to the Wiki. Tracey encouraged the subcommittee to encourage members to aim at one submission per year to create a vibrant resource and discussion.

Ryan Lynch read an announcement from Kaydee McCann regarding progress on back volumes of HLAS on HLAS Online. Progress continues on transferring pre-1989 volumes to the new platform. LoC continues to encourage us to point users to this platform.

 

 

SALALM 61
Finance Committee Meeting #2
Thursday, May 12, 2016, 11:30am-12:30pm
James Monroe Room, Omni Hotel

Minutes Submitted by Meiyolet Méndez

The meeting began at 11:35 am

Present Finance Committee Members: Fernando Acosta-Rodríguez, Sarah Buck Kachaluba (Chair), Hortensia Calvo, Paula Covington, Luis A. Gonzalez, Peter Johnson, Alma Ortega, Jennifer Osorio, Wendy Pedersen, Daniel Schoorl

Also Present: Bárbara Alvarez, Maria Luisa Bocanegra, Paloma Celis Carbajal, Daisy Domínguez,

A.J. Johnson, Meiyolet Méndez, Barbara Miller, Hannivett Nabahe, Gustavo Navarro, Betsaida Reyes, Suzanne Schadl, Barbara Tenenbaum

I. Opening Remarks/Welcome (Sarah Buck Kachaluba)

II. Proposed Budget FY 2016-2017 (Hortensia Calvo)

H. Calvo distributed the proposed budget for the coming fiscal year, which includes a raise for Carol Avila ($38,490), who is the only SALALM employee.  The budget also includes the fees for the following:

  • Detailed legal and copyright advice: This includes $1500 for director’s and officers’ insurance, which has to be purchased in Louisiana because that is where the SALALM Secretariat is located.  This determination was made following the completion of a commissioned report to ensure that SALALM is complying with best practices.  The quote for the insurance is very high because officers manage the endowment.  When the endowment reaches $100,000, TIAA-CREF will move it into a managed category that includes insurance)

●       Supplies and postage

●       Medina Award

●       Domain registration

●       Bank and credit fees

●       Institutional membership for ALA

●       Outreach funds

●       Web Development Software

●       A Subscription to Survey Monkey for annual elections of SALALM officers

●       An increased allocation of $8,000 for Travel Scholarships (approved during Finance I: any unspent amount of this $8,000 — i.e. if travel scholarships come in under $8000.00 – in a given year will roll over for use the following year.  This money will be tracked via a separate line in the annual expenditure report and this will be facilitated by the use of Quickbooks.

●       A permanent allocation of $5,000 for the Dan Hazen Scholarship fund (approved during Finance I)

●       An $500 reserve for technology needs

●       A $4500 reserve (roll-over from the previous year)

●       A subscription to Go to Meeting

●       Editorial expenses ($8200)

●       Reaching total expected expenditures of $73,117

Those present endorsed a motion to present the proposed budget to the Executive Board.

III. Interim Conference Report (Hortensia Calvo)

H. Calvo reported that there were no further updates regarding on-site registrations since Finance I and P. Johnson explained that M. Valladares Llata would report the final conference numbers at the Final Executive Board meeting.

IV. Future Conferences

U MI (2017) Revised Budget (Sarah Buck Kachaluba)

  • After discussion, those present decided to recommend the following changes to the conference operating budget to the Executive Board:
  • increase conference registration fees to ensure increased income to pay for the U Michigan and future conferences.  The (proposed) revised registration fees were for $130 for SALALM Members and $150 for non-members
  • change the Presidential Travel Award to $3,000 for the foreseeable future in order to facilitate the conferences at Michigan and Mexico

  • In response to a query from B. Alvarez as to whether SALALM would be able to cover refreshment breaks, P. Johnson suggested that it might be necessary to revise plans for refreshment breaks and H. Calvo suggested that conference planners consider fundraising to supplement funds given by the Libreros for this purpose.
  • D. Dominguez raised additional questions about funding needs for the Michigan conference.  She explained that the Michigan Conference planners wanted to hold workshops and were seeking information about whether funds exist to pay facilitators, and specifically, if the presidential travel fund is designated only for the keynote speaker.  H. Calvo replied that all numbers presented at the previous SALALM conference are understood to be preliminary and are expected to change.  A revised, interim conference budget for the next calendar year is due by Dec. 15 and specific discussions will continue about the coming conference’s budget.  Furthermore, opportunities for outside fundraising may present themselves as organizers work through the budget in preparation for the conference.  P. Celis Carbajal shared her experience that providing a preliminary budget for new initiatives, even if it is only an estimate is helpful.
  • Specific discussions will continue regarding this issue.  D. Dominguez and S. Buck Kachaluba both asked for clarification on what happens to surplus income from previous conferences.  H. Calvo replied that such funds are retained by the Secretariat and are used to fund regular operating costs and conferences in future years.  In other words, such funds roll into the SALALM budget to be used as needed in future years.  P. Johnson added that as we plan for future conferences we should keep in mind the need to provide high quality professional development opportunities.

The proposed revised budget was approved by the Finance Committee and forwarded to be submitted for final approval by the Executive Board.

Colegio de México (2018) Revised Budget (Sarah Buck Kachaluba)

  • The revised budget reflected the increased registration fees but did not update the presidential travel award.

Those present endorsed a motion to present a further-revised proposed budget (including the correct amount for the presidential travel award) to the Executive Board.

The Finance Committee thanked both hosts for their proposals.  P. Johnson also thanked previous hosts for generating income.

V. Libreros’ Proposal to Change Exhibitor Fee Structure (Alvaro Linardi Risso)

Alvaro Risso shared the Libreros’ proposal to change the way they are asked to provide funding for the conference.  Instead of paying a fee for an exhibit table and making additional, separate paid donations to provide for the Libreros’ party and coffee breaks, the Libreros proposed paying one flat fee/tarifa, which would include the fee for table rental(s) and donations for the libreros’ party and coffee breaks.  The flat fee would be different for SALALM members and non-members.  Under the new policy:

  • SALALM members (who pay a separate membership fee) would pay a fee/tarifa of $675 (which consists of a $275 table fee, a $300 donation for the Libreros’ party, and a $100 donation for coffee breaks).
  • Non-members would pay a fee/tarifa of $800 (which consists of a $400 table fee, a $300 donation for the Libreros’ party, and a $100 donation for coffee breaks).

H. Calvo asked about the possibility of charging for a second table.  Those present decided to recommend that exhibitors pay an additional fee for a 2nd table.  They also recommended that SALALM reserve the right to adjudicate such costs according to perceived need, while maintaining transparency. When SALALM occurs in a more expensive city, SALALM, in conversation with the Libreros, may raise the fees.

P. Celís Carbajal asked if it is necessary to include a statement about the possibility of sharing tables in the policy and P. Johnson asked about the possibility of allowing NGOs to exhibit free of charge.

H. Calvo suggested that such issues would be addressed by the conference planning committee for any given year, which would create exceptions to the general rule as necessary in specific conferences and specific conference situations.

She suggested a clear written proposal outlining the suggested proposals.

Those present approved a motion P. Johnson moved to accept and present the proposal, with amendments as reflected in the discussions, to the Executive Board.  Those present approved the motion.

VI. New Business

Scholarship Committee (Adrian Johnson)

  • In the past, any surplus in the scholarship allocation (of $8000.00) left from the annual conference has informally rolled over for use in following years.  The Scholarship Committee requested that this become formal procedure.  SALALM wants to continue brining as many scholarship recipients as possible to the conference.H. Calvo suggested keeping track of the balance in the Scholarship Account by creating a separate line for this in the Secretariat’s annual budget.  P. Johnson agreed, but also suggested capping the balance and checking in on it annually so that it did not become stagnant.  H. Calvo seconded this proposal.  Those present agreed to present this proposal to the Executive Board.

Enlace (Betsaida Reyes)

  • ENLACE proposed that at the time that they renew memberships, SALALM members have the option to make a one-time donation of $30.00 to ENLACE in commemoration of the 30th anniversary.  ENLACE wanted to create an endowed fund with such donations.  Discussion ensued about the fact that setting up an endowed would require several thousand dollars.  P. Johnson suggested that the donations for ENLACE could go into the existing endowment and he would track and report the earnings for ENLACE’s donations and consequent allocation accordingly by maintaining a separate line item in the endowment.  Barbara Tennenbaum asked for clarification on where her previous donations to ENLACE had gone.  Daniel Schoorl explained that ENLACE currently has its own account with a balance of $15,000.  Every year, ENLACE uses approximately $4000-$5000 to bring ENLACE scholarship recipients to the annual conference.  P. Covington clarified that the $30 2016 donations were a one-time thing.  B. Robinson added that although the additional ENLACE donations would probably not be used in the short-term, by being added to the endowment, they could increase in value over time.  Those present approved this plan and agreed to present this proposal to the Executive Board.
  • B. Reyes also explained that the video she had created for ENLACE’s 30th anniversary would be submitted as an in-kind gift for SALALM.  She would submit and invoice and receive a receipt to use for tax purposes.

The meeting adjourned at 12:35 pm

 

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SALALM 61
Finance Committee Meeting #1
Tuesday, May 10, 2016, 7:30-9:00am
James Monroe Room, Omni Hotel

Minutes submitted by Angela Carreño

The meeting began at 7:30 am

Present Finance Committee Members: Sarah Buck Kachaluba (Chair), Hortensia Calvo, Angela Carreño, Paula Covington, Pamela Graham, Peter Johnson, Alma Ortega, Jennifer Osorio,  Wendy Pedersen, Daniel Schoorl

Also Present: Bárbara Alvarez, Laurence Byrne, Micaela Chávez Villa, Victor Cid, Daisy Domínguez, Nerea Llamas, Meiyolet Méndez, Hannivett Nabahe, María Lourdes Quiroa Herrera, Betsaida Reyes, Suzanne Schadl, Barbara A. Tenenbaum, Timothy Thompson, Miguel Angel Valladares-Llata

On May 6 the Chair sent supporting documents: Agenda; “Money Matters;” the SALALM Financial Report FY Sept. 1 2014-Aug. 31, 2015; the Interim SALALM Secretariat Finance Report FY Sept. 1 2015-Aug. 31 2016; The SALALM Secretariat Budget for FY 2015-2016; SALALM Publications Interim Sale Report FY 2015-2016; the final budget for the 2015 conference at Princeton Univ.; the current budget for the 2016 UVA  conference  plus a document indicating pre-conference income and expenses for the 2016 UVA conference; The Preliminary Budget for the 2017 conference at University of Michigan;  the Preliminary Budget for the 2018 conference at the Colegio de México and a document on the proposed hotel for the 2018 conference.  Documents are appended to the Minutes.

I. Opening Remarks/Welcome (Sarah Buck Kachaluba, Chair of Finance)

II. Treasurer’s Report (Peter Johnson, Treasurer)

SALALM reports total assets of $1,002,427.40 and total liabilities of $4,044.36

The total revenue in fiscal year 2015 was $106,161 and total expenses were $70,875

Revenue

Principal sources of income included: membership $19, 810 and conferences $31,845

Principal Expenses included: Program Coordinator $34,639, copying/editing/postage $6,077, CPA $2,500, awards and scholarships $13,557, conference 60 $3,812

Monetary contributions included: Endowment ($459), Travel Attendance Scholarship ($1,187) and ENLACE ($4,127) amounted to $5,773 and an additional estimated value of $1,000 for the ENLACE raffle prizes. We are appreciative and thankful to all who select SALALM as worthy to receive their contributions that enable us to expand and strengthen our programs.

Endowment

Our Asset allocation tends toward the conservative: US fixed income 44%, US equities 32%; international equities 14%, international fixed income 4%, real estate 3%. We began the FY with $950,671.84. The management fee was $7,106, and investment income amounted to $26,973. No withdrawals to support programs or administration occurred.

Balance 05/06/2016: $974,124.81

Concerns going into FY 2016 include:

  1. maintaining and increasing membership
  2. monitoring conference costs
  3. reaching an endowment of $1M in order to reduce the investment management fee
  4. adhering to IRS requirements for the distribution of income to support programs

The Treasurer noted his circulation of “Money Matters 6” which explains SALALM income and expenses covering FY 2014-2015 and he provided highlights, context and information on Membership, the Annual Conference, the Secretariat, Budget Planning and the Endowment.

III. Secretariat Report (Hortensia Calvo, Executive Director)

The Secretariat’s Financial Report covers the income and expenses related to the daily operations of SALALM documenting the receipt of checks to meet such expenses as editing conference papers, printing SALALM publications, conference-related charges, and banking that includes credit cards, PayPal and bank charges. It includes information on the Tulane Acct. that covers the Program Coordinator’s salary and benefits. The Financial Report for FY Sept.1 2014-August 31 2015 had a beginning balance of $36,841.83 and an available balance at the end of the fiscal year of $51,755.56.

H. Calvo presented some highlights from the Interim Report for FY 2015-2016, which covered Sept. 1 2015-April 30 2016. The Program Director, Carol Avila received a promotion and salary increase as of January 2016. H. Calvo complimented Carol Avila’s efforts on behalf of SALALM to keep the various accounts accurate and payments prompt.  Her responsibilities have broadened considerably as SALALM evolves with new initiatives and makes procedural changes to meet new technology mandates. Most recently Carol took the initiative to enroll in a night course on Quickbooks accounting software for $800, an amount H. Calvo insisted on SALALM covering.

SALALM 58 is published and BR59, SALALM 59 and 60 are in process. Revenue from publication sales totaled $625.

The Princeton Conference generated income for SALALM carrying a balance of $18,404.

The projected expenditure for the Dan Hazen Scholarship is $3,838.

H.Calvo reported on the membership statistics as of April 30 2016. As of this date SALALM had 246 personal and 84 institutional members, including 21 sponsoring institutions. The breakdown is as follows:

Personal Members:

27 new members
6 Emeritus
13 Students
15 Honorary
Total: 246

Institutional Members:
21 Sponsoring
82 Total Institutional Members (Includes: Sponsoring Members)

H. Calvo mentioned that at this and future SALALM annual conferences, she would present the Secretariat Proposed Budget only at the Finance II Meeting (rather than in Finance I and II).  This change is in recognition of the fact that it is more productive to discuss the proposed budget at Finance II, since at this time, it is possible to include any new, unanticipated budget requests that have come up during the conference.

IV. Conferences

2015 Princeton University Conference Final Report (presented by Timothy Thompson on behalf of Fernando Acosta-Rodríguez, Chair of Local Arrangements, 2015):

T. Thompson reported 150 registrants, 12 of which were students, 9 of which were one day registrations, and 7 of which were onsite-late registrations. There were 35 exhibitors. Sponsorships totaled $14,654.79. T. Thompson reported a balance of $18,404. This is a significant amount of income for SALALM and was applauded.

2016 University of Virginia Conference Initial Report (Hortensia Calvo, Executive Director; Miguel Valladares, Chair of Local Arrangements 2016):

Pre-Conference income included 140 registrants, 3 of which were students, 7 of which were one-day registrations, and 3 of which were late registrations.  There were also 34 Exhibitor Tables.  Pre-Conference revenue and transactions indicated that there would be an estimated balance of $3,066.00.

Miguel Valladares distributed a SALALM 61 Conference Budget updated as of 05/04/2016. He reported that this was a work in progress and promised to submit final figures for the Finance Committee Meeting #2. Of note are the host institution expenses and sponsorship totaling $54,837.08. M. Valladares secured significant support from the host institution for the conference.

2017 University of Michigan Conference Preliminary Budget (Daisy Dominguez, President-Elect and Barbara Alvárez, Chair of Local Arrangements 2017):

SALALM 62: May 20-24, 2017 has as its theme “Engaging Latin American, Caribbean, and Latino Studies: Connecting Collections to Teaching and Learning.” Barbara Alvárez presented the budget outlining the conference income, conference expenses and host institution expenses. Barbara indicated that she is currently seeking alternate funding for the coffee breaks which will potentially remove $6,000 as an expense. The budget projections are similar to last year. Barbara requested coverage for the President’s airfare and hotel, which is an expense that was not in the approved budget of last year. In addition there is a translation fee of $200 that was not in the budget approved last year.

D. Dominguez gave the rationale and details for the $200 request for translation services for the keynote address. The proposal is to hire two student translators through the University of Michigan’s language Resource Center at a rate of $25 per hour to translate the keynote address into Spanish and Portuguese, respectively. The students will receive a copy of the text in advance in order to do preliminary translation work to help facilitate the simultaneous translation. Daisy worked with the Communications Committee to identify free platform software for the streaming delivery of the translation via a cell phone or laptop. Several questions and points were raised. J. Wright remembered a formal SALALM decision not to supply simultaneous translation on the assumption that the attendees would have some facility with the three official languages. P. Covington wanted to clarify whether or not the service would require any additional AV technical support which can be costly. M. Méndez pointed out that it was a limited service for the keynote address only. Some wondered if a partnering approach with actual whispering would work. P. Johnson emphasized an administrative need to supply the name and address of the translators in order to issue IRS1099 forms as required by the CPA.

2018 El Colegio de México Preliminary Budget (Micaela Chávez Villa, Chair of Local Arrangements 2018)

Víctor Julián Cid Carmona described the local arrangements.

The selected hotel is the Hotel Krystal Grand on the Avenida Reforma near the Alameda Park. The rooms will cost $130. The hotel has excellent meeting spaces and a book exhibit space. SALALM will also realize some cost savings by taking advantage of excellent meeting spaces available at two cultural institutions located conveniently on the Alameda Park: the Museo Memoria y Tolerancia and the Museo Franz Mayer. Victor provided a visual presentation: https://sway.com/nVcXHhWtFgb6aHVw

M. Alicia Chávez Villa submitted the preliminary conference budget. The projected conference balance was -$5,421. After some discussion it was decided to revise the proposed budget and increase the registration fee from $115 to $130 for members and from $140 to $150 for non-members. H. Calvo acknowledged the efforts to economize on the cost for meeting spaces by taking advantage of the rooms available in the nearby Museums.

V. Budget Requests for Current Fiscal Year

Web Development Software: $500 (Melissa Gasparotto)
Survey Monkey Subscription $0 (Donated by Irene Munster – thank you!)
Scholarship Committee $5000 (AJ Johnson)
Dan Hazen Scholarship $5000 (Peter Johnson)

VI. Budget Requests for Fiscal Year 2016-17

Translation Services at 2017 Conference $200
Scholarship request increased to $8,000
Dan Hazen Scholarship request $5,000
Presidential Travel Fund raised from $2,000 to $3,000

Those present voted to approve these requests, and endorsed a motion to present them to the Executive Board for approval.

VII. Libreros Proposal for changes in Fee Structure to host the libreros reception and coffee breaks (Oscar Puvill, Chair of Libreros Committee)

No Report. Chair was absent.

VIII. New Business

None.

The meeting adjourned at 9:00 am.

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2016: SALALM LXI

“Nuestro norte es el sur”: Mapping Resistance and Resilience in Latin American, Caribbean, and Iberian studies

 

SCHEDULE OF EVENTS

The PDF of the program may be downloaded here: SALALM_Program_2016

DAY 1: MONDAY, MAY 9

8:00am-5:00pm Registration [Avenue B, Omni Hotel]

8:00-9:00am New Members Orientation [Lewis/Clark Room,

Omni Hotel]

9:00-11:00am Opening Session [Jefferson School, Carver Recreation Center]

Rapporteur: Daisy V. Domínguez, City College of New York, CUNY

Welcoming Remarks, Paloma Celis Carbajal, President, SALALM (2015-2016), University of Wisconsin-Madison

Martha R. Sites, University Librarian and Dean of Libraries University of Virginia Library

Fernando Opere, Professor of History and Member of the Latin American Studies Program University of Virginia

Presentation of the José Toribio Medina Award

Presentation of ENLACE and SALALM Scholarship Awardees

Keynote Address Charles R. Hale, Director of LLILAS Benson Latin American Studies and Collections, University of Texas at Austin, Latin American Studies Unbound: Finding the “Sweet Spot” of Collaboration between Collections and Scholarship/Teaching

Miguel Valladares-Llata, Chair, SALALM LXI Local Arrangements University of Virginia Library

 

11:00-11:30am Book Exhibits Opening [Jefferson Room B & C, Omni Hotel]

11:30-1:00pm LUNCH sponsored by the University of Virginia for Opening of Roundtables [Jefferson Room A, Omni Hotel]

1:00-3:00pm Roundtable Series

Roundtable 1: Collaboration [Jefferson Room A, Omni Hotel]

Moderator: Paloma Celis Carbajal, University of Wisconsin-Madison. Rapporteur: Suzanne M. Schadl, University of New Mexico

Juan Pablo Alperin, Assistant Professor and Research Associate, Canadian Institute for Studies in Publishing and Public Knowledge Project, Simon Fraser University

Enrique Camacho Navarro, Profesor Investigador Titular, Centro de Investigaciones sobre América Latina y el Caribe, UNAM

Pamela Graham, Director, Center for Human Rights Documentation and Research; Interim Director, Humanities & History Libraries, Columbia University

Brian Owensby, Director, Center for Global Inquiry and Innovation; Professor, Corcoran Department of History, University of Virginia

Graduate students, University of Wisconsin-Madison / University of Virginia

 

3:00-4:00pm Committee Meetings & Affinity Groups

ENLACE/Outreach [Lewis/Clark Room, Omni Hotel]

Hispanic American Periodicals Index (HAPI) [Business Center Room, Omni Hotel]

Library/Bookdealer/Publisher Relations [James Mon- roe Room, Omni Hotel]

Marginalized Peoples and Ideas [Highlander/Ashlawn, Omni Hotel]

 

4:00-6:00pm Latin American Materials Project (LAMP) [James Monroe Room, Omni Hotel]

6:00-7:00pm Happy Hour for New Members, ENLACE Becarios, and SALALM Scholarship Awardees [Atrium, Omni Hotel]

 

DAY 2: TUESDAY, MAY 10

Closed Exhibit Floor [Jefferson Room B & C, Omni Hotel]

7:30am-9:00am Finance Committee Meeting #1 [James Monroe Room, Omni Hotel]

9:00am-12:00pm Registration [Avenue B, Omni Hotel]

9:00-9:30am Transportation to UVA Campus. Buses will leave from W. Main Street/W. Water Street

 

9:30-11:30am Roundtable Series

Roundtable 2: Designing for the Future [Auditorium of the Harrison Institute, UVA Campus]

Moderator: Alison Hicks, University of Colorado, Boulder. Rapporteur: Taylor Leigh, Brown University

Micaela Chávez Villa, Directora, Biblioteca Daniel Cosío Villegas, El Colegio de México

Thomas F. Reese, Professor, History of Art, Executive Director of the Roger Thayer Stone Center for Latin American Studies, Tulane University

Solange M. Santos (presenter), Publishing coordinator of SciELO/FAPESP Program, and Abel L. Packer (co- author), Director of SciELO/FAPESP Program and Proj- ect Coordinator at the Support the Federal University of São Paulo (UNIFESP)

Alberto Vargas Prieto (presenter), Associate Director, Latin American, Caribbean, and Iberian Studies, Uni- versity of Wisconsin-Madison, and Francisco Scarano (co-author), Professor of History, Director, Latin American, Caribbean, and Iberian Studies, University of Wisconsin-Madison

Graduate students, University of Wisconsin-Madison / University of Virginia

 

11:30am-1:00pm LUNCH in campus sponsored by the University of Virginia [Auditorium of the Harrison Institute, UVA Campus]

1:00-3:15pm Roundtable Series

 

Roundtable 3: Advocacy [Auditorium of the Harrison Institute, UVA Campus]

Moderator: Luis González, Indiana University, Bloomington. Rapporteur: Elvia Arroyo-Ramírez, Princeton University

Laura Anderson Barbata, Miembro del Sistema Nacio- nal de Creadores, FONCA-CONACULTA, México; Hon- orary Fellow, Latin American, Caribbean and Iberian Studies, University of Wisconsin-Madison

Jennifer Osorio, Interim Head, Collections, Research and Instructional Services (CRIS); Librarian for Ethnic Studies, Latin American Studies and Spanish/Portu- guese, University of California, Los Angeles

Ellen Sapega, Professor of Portuguese, Faculty Director of the Institute for Regional and International Studies (IRIS), University of Wisconsin-Madison

Marisol Vera, Fundadora y Directora, Editorial Cuarto Propio; Presidenta y cofundadora, Asociación de Edi- tores Independientes de Chile

Graduate students, University of Virginia / University of Wisconsin-Madison

 

3:30-4:00pm Transportation to Omni Hotel. Buses will leave from 160 McCormick Rd

4:00-5:30pm Executive Board Meeting #1. Open to any conference attendant. [James Monroe Room, Omni Hotel] Rapporteurs: Craig Schroer, University of West Georgia and Nelson Santana, Rutgers University

6:00-6:30pm Transportation to Host Reception. Buses will leave from W. Main Street with W. Water Street

6:30-9:30pm Host Reception [Alumni Hall, 211 Emmet St S, UVA Campus]

9:30-10:00pm Transportation to Omni Hotel. Buses will leave from Alumni Hall, 211 Emmet St S, UVA Campus

 

DAY 3: WEDNESDAY, MAY 11

8:00am-5:00pm Registration [Avenue B, Omni Hotel]

8:00-10:00am Latin American Research Resources Project (LARRP) [James Monroe Room, Omni Hotel]

10:00am-5:30pm Exhibit Floor [Jefferson Room B & C, Omni Hotel]

10:00-11:00am Libreros Consultations, Vendors’ Corner, & Coffee Break [Jefferson Room A, Omni Hotel]

Presentations at Vendors’ Corner (10:30-11:00am):

Sandra Soares and Vera de Araujo, Susanne Bach Books from Brazil and Luso-Africa

The Brazilian Publishing Market at the Present Moment

Fernando Genovart, Ventara Librería García Cambeiro e-Approval Colaborativo Latín American

 

11:00am-12:30pm Conference Sessions. Block 1

 

Block 1. Panel 1 – DÍScoLA: Developing Digital Scholar- ship Initiatives [James Monroe Room, Omni Hotel]

Moderator: Irene Munster, The Universities at Shady Grove. Rapporteur: Lara Aase, University of Washington

Alex Gil, Digital Scholarship Coordinator, Columbia University, Where is Digital Humanities in Latin America and the Caribbean?

Marisol Ramos, Subject Librarian for Latin American, Caribbean and Latina/o Studies, University of Connecticut, Damas y Señoritas: Visualizing Printing Presses and Editorial Offices of 19 Century Spanish Women Maga- zines in Spain and Puerto Rico

Alison Hicks, Romance Languages, Literatures and Cul- tures Librarian, University of Colorado Boulder, Digital Scholarship as Researcher Practices: The ex- ample of Mendeley

Melissa Gasparotto, Librarian for Latin American Studies, Spanish and Portuguese, Rutgers University Libraries, HathiTrust for Latin American Studies Research: Build- ing and Mining Thematic Collections

Block 1. Panel 2 – Docu-menting Bibliographic Bias in Subject Headings: From Dartmouth College to the Library of Congress [Highlander/Ashlawn Room, Omni Hotel]

Moderator: Anna Luhrs, Lafayette College. Rapporteur: Orchid Mazurkiewicz, Hispanic American Periodicals Index

Jill Baron, Librarian, Romance Languages and Latin American, Latino/a & Caribbean Studies, Dartmouth College; Oscar Cornejo Jr., Dartmouth College ‘17, and Melissa Padilla, Dartmouth College ‘17, Dropping the I-Word: Coalition-based Student Activism and the Library

Tina Gross, Catalog Librarian, St. Cloud State University Please @librarycongress, change the dehumanizing subject heading “Illegal aliens” #LCSH #DropTheIWord #NoHumanBeingIsIllegal

Claudia Anguiano, Assistant Professor, Department of Human Communication Studies, California State University, Fullerton, Subject-Heading as step towards social justice: Un- documented student activism and racial consciousness through language practices

Block 1. Panel 3 – Engaging Learners in a Digital Land- scape [Business Center Room, Omni Hotel]

Moderator: Mary Jo Zeter, Michigan State University. Rapporteur: Christine Hernández, Tulane University

Sarah Aponte, Chief Librarian, CUNY Dominican Studies Institute Library, Dominican-Related Digital Projects: The Spanish Paleography Digital Teaching and Learning Tool and First Blacks in the Americas Interactive Website

David Woken, History and Latin American Studies Librarian, University of Oregon, Heritage Learners in the U.S. Latino Archive: Chal- lenging the Hegemony of the Pioneer Narrative in the Pacific Northwest

Gustavo Urbano Navarro, Universidad Nacional de la Patagonia Austral, Argentina (ENLACE Recipient) Fomento de la resiliencia comunitaria por la cons- trucción del Archivo Memorias de la Patagonia Austral: Evaluación preliminar mediante un taller de diálogo

 

12:30-2:00pm LUNCH

1:30pm Bus to DÍScoLA Workshop will leave from the corner of W. Main Street and W. Water Street

2:00-3:30pm Conference Sessions. Block 2

 

Block 2. DÍScoLA Workshop [Library Scholars’ Lab, UVA Campus]

Organizers: Barbara Alvarez, Librarian for Romance Languages and Literatures & Comparative Literature, University of Michigan, and Bronwen Maxson, Humani- ties Librarian, Liaison to English & Spanish, IUPUI

Instructors: Jeremy Boggs, Design Architect, Scholars’ Lab, University of Virginia; Purdom Lindblad, Head of Graduate Programs, Scholars’s Lab, University of Virginia

NOTE: Bus back to Omni Hotel will leave at 3:30 from Alderman Library, 160 McCormick Road


Block 2. Panel 4 – Mapping Knowledge in Shifting Geographies [James Monroe Room, Omni Hotel]

Moderator: Donna A. Canevari de Paredes, University of Saskatchewan. Rapporteur: Michael Scott, Georgetown University

Patricia Figueroa, Iberian and Latin American Collec- tions, Brown University; Taylor Leigh, PhD candidate, Hispanic Studies, Brown University, MA candidate, MLIS, University of Rhode Island, Voices from La Movida: Indexing Spain’s Underground Magazines from the Transition Period

Alexia Helena de Araujo Shellard, Programa de Pós- Graduação História Social da Universidade Federal do Rio de Janeiro, Susan Bach Books from Brazil, Bárbara modernidade – apropriação de terras indígenas na fronteira de Brasil e Bolívia (1867-1928)

Gonzalo Hernández Baptista, Lecturer, Dept. Spanish, Italian, and Portuguese, University of Virginia, El beneficio de las antologías en un contexto global de aprendizaje y estudio

 

Block 2. Panel 5 – Charting New Waters: Rethinking Our Organizational Identities and Functions [High- lander/Ashlawn Room, Omni Hotel]

Moderator: Cate Kellett, Yale Law School. Rapporteur: David Woken, University of Oregon

Sean Knowlton, Research & Instruction Librarian (Humanities), Tulane University; Sócrates Silva, Latin American and Iberian Studies Librarian, Columbia University/Cornell University, Building Collective Capacity: 2CUL as a Case Study

Zoe Jarocki, Undergraduate Success Librarian, San Diego State University, Beyond Borders- Cross-border Library Collaborations

Jenny Lizarraga, REFORMA and IBBY Member, Cinco Books CEO, Refugiados Invisibles -Niños centroamericanos. Chil- dren in Crisis Project

 

3:30-4:00pm Coffee Break [Jefferson Room A, Omni Hotel]

4:00-5:00pm Committee Meetings & Affinity Groups

Academic Latino/a Zone of Activism & Research (ALZAR) [James Monroe Room, Omni Hotel]

Digital Primary Resources [Highlander/Ashlawn Room, Omni Hotel]

Interlibrary Cooperation [Lewis/Clark Room, Omni Hotel]

Libreros [Business Center Room, Omni Hotel]

Policy, Research and Investigation [Monticello Room, Omni Hotel]

 

5:00-6:30pm Conference Sessions. Block 3

 

Block 3. Panel 6 – Los desafíos de ser catalogador en América Latina: Experiencias colaborativas entre el norte y el sur para crear capacitación de RDA desde el sur para el sur [Highlander/Ashlawn Room, Omni Hotel]

Moderator: John B. Wright, Brigham Young University. Rapporteur: Virginia García, Instituto de Estudios Peruanos

Melanie Polluta, Librarian Cataloger, Library of Congress, Del norte al sur: Sharing Cataloging Training in the Americas

Julia Margarita Martínez Saldaña, Jefa, Departamento de Organización y Control de la Información, Universi- dad Autónoma de San Luis Potosí, 13 años de esfuerzos compartidos en la capacitación de catalogadores: Coordinación del Proyecto NACO- MÉXICO en la UASLP

Edgar Allan Delgado, Red Capital de Bibliotecas Públi- cas – BibloRed, de Bogotá, El iceberg en la implementación de RDA

Eloísa Vargas Sánchez, Centro de Documentación en Artes y Literatura “Fundación Simón I Patiño”, Bolivia La catalogación en las bibliotecas de la ciudad de La Paz, Bolivia

Block 3. Panel 7 – Intercambiando: Experiences and Lessons from Librarian and Archivist Exchange Pro- grams in Cuba, Ecuador and Spain [Business Center Room, Omni Hotel]

Moderator: Rhonda L. Neugebauer, University of Cali- fornia, Riverside. Rapporteur: Lara Lookabaugh, University of Florida

Sarah Aponte, Chief Librarian, CUNY Dominican Stud- ies Institute Library; and Silvia Cho, Interlibrary Loan Supervisor, Graduate Center, CUNY, CUNY Librarians and Archivists in Cuba

Natalie Baur, Archivist, Cuban Heritage Collection, University of Miami, Itinerant Archivists 2015 pilot project to Ecuador

Laurie Bridges, Instruction and Outreach Librarian, Oregon State University; Kelly McElroy, Student Engagement and Community Outreach Librarian, Oregon State University, Oregon State University “Information and Global Justice: Barcelona” Library-faculty-led Study Abroad Project

Block 3. Panel 8 – Collections of Matter: Material Dimensions of Collection Development [James Monroe Room, Omni Hotel]

Moderator: Laura Shedenhelm, University of Georgia Libraries. Rapporteur: Daniel Schoorl, Hispanic American Periodicals Index

Beatriz Haspo, Collections Officer, Collections Access, Loan and Management Division, Library of Congress; and Cheryl Fox, LC Archives Specialist, Manuscripts Division, Library of Congress, The Carvalho Monteiro Collection: Finding Hidden Trea- sures at the Library of Congress

Peter Altekrüger, Library Director, Ibero-American Institute, Berlin, Bandits, Gauchos and Songs: The ‘Biblioteca Criolla’, a History of Collecting and Research

Elvia Arroyo-Ramírez, Processing Archivist, Latin American Manuscript Collections, Department of Rare Books and Special Collections, Princeton University Hacia el sur: La militancia poética y la poesía militante de Juan Gelman

 

DAY 4: THURSDAY, MAY 12

8:00am-5:00pm Registration [Avenue B, Omni Hotel]

9:00-10:30am Regional Group Meetings

CALAFIA (California Cooperative Latin American Collection Development Group) [Highlander/Ashlawn Room, Omni Hotel]

LANE (Latin America North East Libraries Consortium) [James Monroe Room, Omni Hotel]

LASER (Latin American Studies Southeast Regional Libraries) [Lewis/Clark Room, Omni Hotel]

MOLLAS (Midwest Organization of Libraries for Latin American Studies) [Business Center Room, Omni Hotel]

10:30-11:30am Libreros Consultations, Vendors’ Corner, & Coffee Break [Jefferson Room A, Omni Hotel] Presentations at Vendors’ Corner (10:30-11:00am):

Emilia Franco de Arcila, Siglo del Hombre, Evolución de la edición universitaria colombiana. Alian- za estratégica de las universidades y Siglo del Hombre para la internacionalización de sus publicaciones.

Sara Zerini, Casalini Libri, Back to basics

11:30am-12:30pm Finance Committee Meeting #2 [James Monroe Room, Omni Hotel]

12:30-2:00pm LUNCH

2:00-3:30pm Conference Sessions. Block 4

Block 4. Panel 9 – The Influence of the Digital Age on Latin American and Caribbean Studies: Open Access and Primary Sources [Lewis/Clark Room, Omni Hotel]

Moderator: Rafael E. Tarragó, University of Minnesota. Rapporteur: Matthew J.K. Hill, Brigham Young University

Paula Covington, Latin American and Iberian Studies Bibliographer, Vanderbilt University, Stimulating and Enhancing Scholarship by Digitizing Colombiana

Lisa Cruces, Hispanic Collections Archivist, University of Houston, Sí, se puede/Yes, It Is Possible: Documenting Houston’s Latina/o Histories with the Help of Digital Tools

Anton Duplessis, Curator, Colonial Mexican Collection, Texas A&M University, El Proyecto ‘Primeros Libros de las Américas’ –Interna- tional Collaborative Digitization for Access, Preserva- tion and Scholarship

Christine Hernández, Curator, Special Collections, Latin American Library, Tulane University, Digital Primary Sources at the Latin American Library, Tulane University

 

Block 4. Panel 10 – Capturing Digital Transformations [Highlander/Ashlawn Room, Omni Hotel]

Moderator: Taylor Leigh, Brown University. Rapporteur: Antonio Sotomayor, University of Illinois at Urbana-Champaign

Barbara Alvarez, Librarian for Romance Languages and Literatures & Comparative Literature, University of Michigan, Capturing Digital Butterflies or How to Build Research Collections of Contemporary Literature in the 21st Cen- tury

Ricarda Musser, Director of Acquisitions and Catalog- ing, Ibero-American Institute, Berlin, Making Objects Mobile: Digital Transformation and the New Chances for Research and Collection Management

Enrique Camacho Navarro, Profesor e Investigador Titular, Centro de Investigaciones sobre América Latina y el Caribe, UNAM, Los Estudios Latinoamericanos en la UNAM y las nece- sidades de colaboración. Reflexiones sobre los bancos de imágenes


Block 4. Panel 11 – Cataloging Our Values: Critical Approaches to Resource Description [James Monroe Room, Omni Hotel]

Moderator: Tim Thompson, Princeton University. Rapporteur: John B. Wright, Brigham Young University

Lisa Gardinier, Latin American and Iberian Studies Librarian, University of Iowa, Who Deserves to Be Cataloged? Zines and the Privilege of Bibliographic Description

Tina Gross, Catalog Librarian, St. Cloud University; Cate Kellett, Catalog and Government Documents Librarian, Yale Law School, Conflicting Principles and Priorities: Challenging the Subject Heading “Illegal aliens”

Sara Levinson, Latin American and Iberian Cataloger, University of North Carolina-Chapel Hill, Subject Headings and Searchable Notes: How Catalog- ers Improve Access to Latin American Collections at UNC-Chapel Hill Libraries

Laura Martin, Cataloger, University of Wisconsin-Madison, “Corrugated Board Chapbooks”: Challenges in Carto- nera Subject Cataloging

 

Block 4. Panel 12 – Globalized Librarianship: Local Meets Global Practices [Business Center Room, Omni Hotel]

Moderator: Jennifer Osorio, University of California, Los Angeles. Rapporteur: Anne Barnhart, University of West Georgia

María Luisa Bocanegra, Biblioteca de Investigación Juan de Córdova, México (ENLACE Recipient) Catalogación multicultural: creando catálogos acordes a la realidad cultural y lingüística de Oaxaca, México

Anaís García, Directora de Fototeca, y Luisa Escobar, Directora de Biblioteca, Centro de Investigaciones Re- gionales de Mesoamérica (CIRMA), Retos de la difusión del patrimonio documental guate- malteco en la era digital

Jesús Alonso-Regalado, Subject Librarian for Latin American and Hispanic Studies, University at Albany, State University of New York, Memoria y patrimonio audiovisual en Chile: democra- tización a través de su acceso libre en internet con una mirada desde el sur

3:30-5:00pm Town Hall Meeting [James Monroe Room, Omni Hotel] Rapporteurs: Craig Schroer, University of West Georgia and Nelson Santana, Rutgers University

6:00-10:00pm Libreros’ Reception [Jefferson School, Carver Recreation Center]

 

DAY 5: FRIDAY, MAY 13

8:00am-12:00pm Registration [Avenue B, Omni Hotel]

9:00-10:30am Block 5. Conference Sessions

Block 5. Panel 13 – Paisajes editoriales: De la imprenta del siglo XIX al libro electrónico [Highlander/Ashlawn Room, Omni Hotel]

Moderator: Matthew J.K. Hill, Brigham Young University. Rapporteur: Daniel Arbino, University of Arizona

Lourdes Quiroa Herrera, José Manuel Morales del Castillo, Micaela Chávez Villa, Biblioteca Daniel Cosío Villegas, El Colegio de México, El ABC de la ABD: usuarios y desarrollo de colecciones digitales en la BDCV

María Pizarro Prada, Iberoamericana Editorial Vervuert Plataformas de préstamo y venta de ebooks: el punto de vista del editor

Pura Fernández, Profesora de Investigación, Centro de Ciencias Humanas y Sociales, CSIC, Madrid, El mapa de la edición literaria en las lenguas ibéricas: el proyecto internacional EDI-RED y la colaboración de los bibliotecarios

 

Block 5. Panel 14 – Luso-Hispanic Resistance and Re- silience: Primary Sources in the Collections of the Li- brary of Congress [Business Center Room, Omni Hotel]

Moderator: Katherine McCann, Handbook of Latin American Studies. Rapporteur: Hanni Nabahe, University of Arizona

Barbara Tenenbaum, Consultant Hispanic Division; Tracy North, Social Sciences Ed., Handbook of Latin American Studies, The Mexican Revolution and the United States Website

Georgette Dorn, Chief Librarian, Hispanic Division Examples of Resistance and Resilience by Writers in the Archive of Hispanic Literature on Tape

Carlos Olave, Head, Hispanic Reading Room; Igor Fazano, Acquisitions Specialist, LC Rio Office Documenting Resistance and Resilience in Brazil: The Library of Congress Field Office in Rio de Janeiro

Block 5. Panel 15 – Theory and Practice of Librarian- ship: Two Case Studies [Lewis/Clark Room, Omni Hotel]

Moderator: Micaela Chávez Villa, El Colegio de México. Rapporteur: Víctor J. Cid Carmona, El Colegio de México

Donna Canevari de Paredes, Humanities Librarian, University of Saskatchewan., South to North: The Story of a Latin American Studies Collection and its Impact on the Development of Col- lections in Support of International Studies

Fernando Erasmo Pacheco-Olea, Viena Muirragui- Irrazábal, Edwin León-Plúas, Docentes, Universidad Estatal de Milagro, Ecuador. La biblioteca universitaria ecuatoriana: perspectiva actual y reflexiones


Block 5. Panel 16 – Roda-viva [James Monroe Room, Omni Hotel]

Moderator: Alison Hicks, University of Colorado, Boulder. Rapporteur: Melissa Gasparotto, Rutgers University

Jade Madrid, Research and Instruction Librarian, Tulane University, Straight to the Source(s): Research guides at the Latin American Library

Orchid Mazurkiewicz, Director, Hispanic American Peri- odicals Index (HAPI), HAPI’s Journal Evaluation, Part 2: The Faculty Survey

Anne Barnhart, Head, Instructional Services, University of West Georgia, Who’s next? Notes on training the next generation of librarians

Michael Scott, Bibliographer for Latin American Stud- ies and Iberian Languages, Georgetown University The Newest Novedades: Using Social Media for Collec- tion Development

Betsaida Reyes, Librarian for Spanish, Portuguese, Latin American, and Caribbean Studies, University of Kansas, Digital Repatriation: Returning Guatemalan Broadsides Through Digital Access

Ricarda Musser, Director for Acquisitions and Catalog- ing, Ibero-American Institute, Berlin, Latin American Cultural Magazines (1860-1930): Acquisition and Digitization in the Ibero-American Institute Berlin

 

10:30-11:30am Libreros Consultations, Vendors’ Corner, & Coffee Break [Jefferson Room A, Omni Hotel] Presentations at Vendors’ Corner (11:00-11:30am):

Donna Muirhead, University of West Indies Press UWI Press Digital Platform

Erin Luckett and Isabela Mills, Readex

Unlocking Latin American and Caribbean History with Readex

11:30am-12:30pm Tours at UVA Campus meet at Alderman Library Main Door, 160 McCormick Rd, UVA Campus

No private transportation provided, use Charlottesville Area Transit Free Trolley

Nora Benedict, Ph.D. Candidate, Department of Span- ish, Italian, and Portuguese

The Borges Manuscript Collection at The Albert and Shirley Small Special Collections Library

Amanda Nelsen, Director of Programs & Education, and Ruth-Ellen St. Onge, Assistant Curator of Collec- tions, Rare Book School

Rare Book School provides educational opportunities to study the history, care, and use of written, printed, and digital materials

 

12:30-2:00pm LUNCH

2:00-3:30pm Business Meeting and Closing Session. Open to any conference attendant. [James Monroe Room, Omni Hotel]

Rapporteurs: Craig Schroer, University of West Georgia and Nelson Santana, Rutgers University

 

3:30pm Book Exhibits Closing

3:30-5:30pm Executive Board Meeting #2. Open to any conference attendant. [James Monroe Room, Omni Hotel] Rapporteurs: Craig Schroer, University of West Georgia and Nelson Santana, Rutgers University

Tagged with:
 

SALALM 60 Finance Committee II Minutes
Tuesday, June 16, 2015, 4:30-6:10 pm
East Pyne, Princeton University

Minutes, submitted by Daisy Domínguez (CCNY/CUNY)

The meeting began at 4:30 pm

In Attendance: Fernando Acosta-Rodríguez (Princeton U), Sarah Buck Kachaluba (UC San Diego, Chair), Hortensia Calvo (Tulane), Paloma Celis Carbajal (UW-Madison), Paula Covington (Vanderbilt U), Daisy Domínguez (CCNY/CUNY), Melissa Gasparotto (Rutgers U), Luis González (Indiana U), Peter Johnson, Nerea Llamas (U Michigan) José Morales (El Colegio de México), Jennifer Osorio (UCLA), Wendy Pedersen (U. New Mexico) Oscar Puvill (Puvill Libros), Daniel Schoorl (HAPI-UCLA), Laura Shedenhelm (U. of Georgia), Rafael Tarragó (U of Minnesota), Barbara Tenenbaum (Library of Congress), Tim Thompson (Princeton U.), Miguel Valladares (U. Virginia), Mary Jo Zeter (Michigan State U.)

Unfinished Business from Finance Committee I

I. Go To Meeting: The Finance Committee agreed to fund Go To Meeting for one year at the rate of $468. This software will allow up to 25 SALALM members to meet online at one time. The software may be used an unlimited number of times per year but should only be used for SALALM business. Paloma Celis Carbajal explained that the Communications Committee helped her come up with a streamlined password (that would obviate the need for Carol Avila at the Secretariat to provide a new password every time the software is used) and rules that users will be required to read and agree to before they schedule. The software does not allow double-booking, which will prevent any confusion on that front. Earlier concerns regarding a firewall preventing steady use of this software were allayed as this issue is easily resolved when an administrator downloads the appropriate software.

II. Interim Conference Report: Fernando Acosta-Rodríguez noted that he overestimated the number of on-site registrations, which is under 10 people. Everything else corresponds to the projected budget.  Additional information will be forthcoming.

III. SALALM 61 at the University of Virginia in Charlottesville (UV-C) in 2016: Miguel Valladares presented a budget:

  • H. Calvo asked if U. VA understands that the conference income will go to SALALM and M. Valladares explained that U. VA will use its funds first and then begin to use SALALM funds.
  • P. Johnson noted that the budget income numbers for U. VA. were substantially higher than Princeton’s. M. Valladares responded that these numbers are estimates and that he and P. Celis Carbajal were working on initiatives that would increase income. One such initiative is working with the Panamanian national library who may fund librarians to travel to SALALM.
  • P. Johnson asked if U. VA has guaranteed the $20,000 contribution and M. Valladares replied that they have.
  • P. Johnson requested that an alternative budget, or “Plan B,” be submitted soon in case the first budget does not pan out. Valladares explained that he is working on grants to make the estimated budget income a reality and will not have a Plan B until December 2015.

IV. SALALM 62: The University of Michigan proposal for 2017 was presented by Barbara Alvárez and Nerea Llamas at Finance I and the budget was endorsed. There is a second proposal from the Colegio de México which was presented by first-time attendee José Morales on behalf of Micaela Chávez who was unable to attend this year. There were several questions about the Colegio de México proposal and a conference call to Mexico was attempted during the meeting. H. Calvo and D. Domínguez agreed to speak to M. Chávez the next morning to resolve any questions in time for the Executive Board’s second meeting on June 16, 2015 at 3pm.

V. SALALM Secretariat Proposed Operating Budget for 2015-2016: Several changes were made to the previously submitted proposed budget, including:

  • Upgrade repository software: $59
  • Scholarship awardees conference travel: additional $500 for a grand total of $8,000
  • Dan Hazen Fellowship Program $5,000
  • Go To Meeting: $468
  • Technology (this was brought up at the end of the meeting; see below): $500

The new budget total is: $68,885.79.

VI. New Business - Libreros Conference Fees: The libreros Chair, Oscar Puvill, presented a proposal made by the libreros that all libreros would pay a flat fee of $800 that will include their table, coffee breaks, and the libreros reception. The only exception would be a 50% discount for small companies who are first-time attendees. Large companies who are first-time attendees would pay the full amount. The $800 would be distributed by the Local Arrangements Committee since the allocations vary from year to year. The libreros are happy to sponsor the reception. The proposal was made because the issue of disparate payments comes up annually and distracts from more fruitful and useful conversations related to work. This proposal was approved as an experiment for SALALM 61 (2016) in Charlottesville to be submitted to the Executive Board.

VII. New Business - Technology Needs: Melissa Gasparotto, Chair of the Communications Committee, recommended that the Secretariat’s proposed operating budget be revised to include $500 for subcommittee and affinity group software needs which have been suggested during the conference but which she needs to investigate further.  This proposal was approved.

Finance Committee Meeting II adjourned at 6:10 pm.

 

Tagged with:
 

SALALM 60 Finance Committee I, Minutes
Saturday June 13, 2015, 10:00am-12:00 pm
East Pyne 023, Princeton University

Minutes, submitted by Sarah Buck Kachaluba (UC San Diego)

The meeting began at 10:05 am

In Attendance: Fernando Acosta-Rodríguez (Princeton U.), Barbara Alvárez (U. Michigan), Sarah Buck Kachaluba (UC San Diego, Incoming Chair), Hortensia Calvo (Tulane U.), Angela Carreño (NYU), Paloma Celis Carbajal (UW-Madison), Paula Covington (Vanderbilt U., Chair), Daisy Domínguez (CCNY/CUNY), Melissa Gasparotto (Rutgers U.), Luis González (Indiana U.), Adán Griego (Stanford U.), Peter Johnson, Taylor Leigh (Brown U.), Nerea Llamas (U. Michigan), Molly Molloy (New Mexico State U.), José Morales (El Colegio de México), Alma Ortega (U. San Diego), Wendy Pedersen (U. New Mexico), Daniel Schoorl (HAPI-UCLA), Craig Schroer (West Georgia U.), John Wright (Brigham Young U.), Mary Jo Zeter (Michigan State U.)

I. Opening Remarks/Welcome (Paula Covington)

P. Covington welcomed committee members and new member Wendy Pedersen. The 2014 minutes were approved and will be posted on the SALALM website.

II. Treasurer’s Report (Peter Johnson)

Preceding the meeting, P. Johnson sent out a report to committee members and to the membership at large reviewing SALALM’s financial health over the past fiscal year (Money Matters 5). The report is on the SALALM web page in the members- only section.

The endowment is now managed by TIAA-CREF. This has been an excellent decision for SALALM’s financial health.  The endowment is now close to $1,000,000.

SALALM is now operating with Quickbooks which allows for a better interface with the IRS long form (990) – the form required to submit for SALALM to retain its 503 C (non-profit/charitable) status.  Maintaining a healthy balance/ratio between the organization’s income and offerings/services is critical to maintaining 503 C status.

In general, SALALM is in very good financial health.  We do, however, need to monitor conference budgets carefully to ensure a balanced budget. This will affect our ability to launch new initiatives, such as scholarships.  Donations and revenue are also important for such new projects.

Finding support staff like Carol Avila who are competent and affordable is also important.   As Treasurer, P. Johnson has had to spend hours balancing the budget because we were off by 1 penny.  SALALM is a business and requires the financial precision of a business.

We no longer have the Investment Working Group (IWG subcommittee) that we used to have to monitor investments.  P. Covington remarked that the healthy endowment is largely due to careful management in the past by the IWG and especially to P. Johnson’s sage advice over time. In 2013, SALALM began using TIAA-CREF to manage the endowment and this has proven to be a good decision.  SALALM also holds a number of treasury bonds.  We reached the 1 million dollar mark a few weeks ago (note: this has decreased slightly in the past few weeks).  As of 5/31/15 the endowment balance is $994,291.

III. Secretariat Report and Proposed Budget (Hortensia Calvo)

SALALM’s personal membership has grown in the past few years.  In 2011 we had 208 personal members and we now have 250.  During this period our sponsoring members have stayed approximately the same, but we do have three more than last year.  This helps with our revenue and indicates that SALALM is going against the trend for similar organizations since every subject group in the Association of College and Research Libraries except Women’s Studies has experienced declining membership. SALALM has also attracted many new young members – both librarians and archivists – providing the organization with new energy and dynamism.

H. Calvo reviewed the financial report (noting that the fiscal year will end August 31) and highlighted the following issues:

Publications: Publication sales are an important source of revenue. Costs for publication production were higher a few years ago.  We are thankful to Orchid Mazurkiewicz and the Editorial Board for catching up on the preparation of the yearly papers and keeping each SALALM president on track with his or her conference’s manuscript, allowing for a more balanced, gradual expenditure. Institutional memberships include postage for publications so this saves money.

Insurance: This has not yet been paid for FY 2014-2015.  The Secretariat is in conversation with an insurance company in New Orleans.  SALALM needs less than $3 million coverage, so the organization is ensuring that it is not overpaying.

Presence at ALA annual meeting. When we have had a booth presence at ALA this has resulted in the recruitment of new members.  Those present discussed whether we should have a booth at ALA in the future and whether the Executive Secretary should be the one who attends to represent SALALM. P. Celis Carbajal (SALALM president-elect) argued that in addition to recruiting new members SALALM’s presence at ALA helps to correct the misconception that REFORMA is the only Latin Americanist library group and to demonstrate to SALALM members’ library administrators who SALALM members are and thereby articulate our role in the profession.  No decision was reached.

Telephone: Tulane never charges SALALM for the telephone but it is included in the budget anyway.

Memorial donation: when a SALALM member passes away SALALM donates the amount of his or her membership to a charity of the family’s choice.

Go to meeting: some people have had problems with it but MOLLAS has used it successfully.  Should we create a survey working group to examine its utility/assess whether it is worth continuing?  After further discussion those present decided that those having trouble with Go to Meeting would benefit from training and that all Salalmistas should be encouraged to use Go to Meeting when appropriate for SALALM business.  It would not be necessary to create a survey working group.

IV. Conferences

2014 Salt Lake City Conference Final Report (John Wright)

The profit for the Salt Lake City conference was between $4000-$5000.  One positive and unprecedented initiative was charging advertisers for banners ($225).  T-shirts were also sold.  Attendees enjoyed these and the sale of t-shirts brought in some revenue.

2015 Princeton Conference Initial Report (Fernando Acosta-Rodríguez – Chair of Local Arrangements)

Princeton received a generous subsidy from Princeton’s library and its Latin American Center allowing SALALM to bring in two visiting speakers from Brazil.

2016 University of Virginia Conference Preliminary Budget (Paloma Celis Carbajal)

Paloma shared that SALALM has signed a contract with a hotel in Charlottesville, VA based on the budget approved last year.  The conference will be held Monday, May 9 through Friday, May 13, 2016.  Further discussion with budget details was deferred to Finance II.  Paloma and Miguel were advised to have the budget firmed up by Dec. 2015 for review by the Finance Committee and Secretariat.

2017 Conference Proposals

U Michigan (Barbara Alvárez and Nerea Llamas)

As with the current (2015) conference in Princeton, the 2017 conference could take place on the University of Michigan campus with a combination of dorm and hotel housing and the use of classrooms for meetings.  Detroit metro airport is nearby, facilitating travel.

There was some discussion about the pros and cons of dorms vs. hotels for housing.  Dorms are excellent for travelers on limited budgets.  But hotel contracts can provide blocks of free rooms for some officers and offer packages for meeting spaces.  The hotel also helps to foster community. The Michigan proposed budget was approved to be presented to the Executive Board.

El Colegio de México (José Morales)

This proposal was deferred to Finance II since additional information regarding hotel costs, etc. was needed.  The budget would be reviewed and then it would be determined if it could be forwarded to the Executive Board.

V. Fund Request for Scholarship Award (Mary Jo Zeter)

Last year the SALALM Scholarship transitioned to a conference travel award and the award amount was raised from $1000 to $1500 accordingly.

With last year’s balance, the committee was able to award five scholarships, which the committee deemed necessary due to the exceptional pool of applicants they received.  The committee therefore requested an increase of $500 for the scholarships (allowing the possibility of funding 5 scholarships of $1500 each).  In addition, the committee requested $500 for publicity costs to provide for the services of a graphic designer and printing and mailing of posters to library schools announcing the spring and fall competitions.  The proposal was approved by the committee to be presented to the Executive Board.

IX. Memorial for Dan Hazen

P. Covington explained that there has been recent discussion to create a memorial for recently-passed SALALM member Dan Hazen.  One idea would be to name the keynote address in his honor (i.e., the “Hazen Keynote address”). P. Johnson suggested an alternate idea requiring funding.  He proposed creating a research/professional development scholarship/fellowship, particularly to help out newer/younger members of the profession acquire funds for needed training, conference travel, or scholarly research.  Those present discussed having applicants enter two pools – one for those in the field for up to 6-10 years and another from 10 up and creating two tracks for applicants to apply to – one for a research scholarship/fellowship or one for a professional development scholarship/training fellowship.

P. Celis Carbajal pointed out that this is a good incentive to stay in the organization.  H. Calvo suggested requiring awardees to present the results of their research back to SALALM.

There was some discussion about whether or not the award would be exclusively based on merit or whether applicants should also demonstrate financial need.  One suggestion was to ask applicants if they are applying for other awards and if they have access to funds at their own institution or from other sources for the same project/event.

P. Johnson pointed out that this initiative would increase SALALM’s programmatic costs, strengthening its status as a non-profit/charity (503 C) organization.  SALALM could probably afford to dedicate $8000-$10,000 to this initiative by funding it externally from the endowment income.  IN FY 2015-2016, SALALM could raise the money from donations and take $5000 from the endowment.

P. Johnson suggested creating an ad hoc committee to work on this.  Paloma was charged with naming a task force when she becomes president at Executive Board II.

H. Calvo asked how the awards would be structured.  For example, would SALALM give out a flat $1500 or ask applicants to submit a budget.  Those present favored submitting a budget.  It was determined the ad hoc committee will propose the structure.

The committee voted unanimously to propose this memorial and the creation of an ad hoc committee to define it to the Executive Board.

Finance Committee Meeting I adjourned at 11:50 am.

 

Tagged with:
 

Sixtieth Annual Meeting of the
Seminar on the Acquisition of Latin American Library Materials (SALALM)

SALALM LX
Princeton University ~ June 13-17, 2015

Brazil in the World, the World in Brazil:
Research Trends and Library Resources‌

 

SCHEDULE OF EVENTS

The PDF of the program may be downloaded here: Conference_Program_2015

SATURDAY, JUNE 13

 

8:00am-5:00pm Registration [East Pyne Lobby]

9:00-10:00am New Members Orientation [East Pyne 111] 9:00-10:00am Committee Meetings & Affinity Groups

Academic Latino/a Zone of Activism & Research (ALZAR) [East Pyne 039]

Bylaws [East Pyne 027]

10:00-11:00am Committee Meetings & Affinity Groups Library/Bookdealer/Publisher Relations [East Pyne 010] Iberian Studies in SALALM (ISiS) [East Pyne 039] Policy, Research and Investigation [East Pyne 027]

10:00am-12:00pm Finance #1 [East Pyne 023]

11:00-12:00 Committee Meetings

Cataloging and Bibliographic Technology [East Pyne 111] Medina Award [East Pyne 027]

Interlibrary Cooperation [East Pyne 039]

12:00-1:30pm LUNCH

1:30-3:00pm Regional Group Meetings

CALAFIA (California Cooperative Latin American Collection Development Group) [East Pyne 027]

LANE (Latin America North East Libraries Consortium) [East Pyne 010]

LASER (Latin American Studies Southeast Regional Libraries) [East Pyne 039]

MOLLAS (Midwest Organization of Libraries for Latin American Studies) [East Pyne 111]

3:00-4:00pm Committee Meetings

Communications [East Pyne 111]

Digital Primary Resources [East Pyne 010] Nominations [East Pyne 027]

4:00-6:00pm LAMP [East Pyne 010]

6:00-7:00pm Happy Hour for New Members, ENLACE becarios, Presidential Fellows, and SALALM Scholarship Awardee

[Yankee Doodle Tap Room, Nassau Inn]

SUNDAY, JUNE 14

8:00am-5:00pm Registration [East Pyne Lobby]

9:00-11:00am Latin American Research Resources Project (LARRP) [East Pyne 010] 10:00-11:00 Committee Meetings

Audio-Visual Media [East Pyne 027] Outreach/ENLACE [East Pyne 039] Libreros [East Pyne Rotunda 105]

11:00-12:00pm Committee Meetings

Membership [East Pyne 027]

Hispanic American Periodicals Index (HAPI) [East Pyne 111] Research and Instruction Services [East Pyne Rotunda 105]

12:00-1:30pm LUNCH

1:30-5:00pm Libreros/Librarians Consultations

[Chancellor Green Upper Hyphen and Rotunda]

2:00-3:00pm Committee Meetings

Cuban Bibliography [East Pyne Rotunda 105] Electronic Resources [East Pyne 010]

Serials [East Pyne 111]

3:00-4:00pm Committee Meetings

Editorial Board [East Pyne 111]

Marginalized Peoples and Ideas [East Pyne Rotunda 105] Scholarship [East Pyne 027]

4:00-6:00pm Executive Board #1 [East Pyne 010]

Rapporteur: Suzanne M. Schadl, University of New Mexico

 

MONDAY, JUNE 15

8:00am-5:00pm Registration [East Pyne Lobby] 9:00-11:00am Opening Session [McCosh 50]

Rapporteur: Craig Schroer, University of West Georgia

Welcoming Remarks

Luis A. González, President, SALALM (2014-2015), Indiana University

Karin A. Trainer, University Librarian Princeton University

Pedro Meira Monteiro, Acting Director, Program in Latin American Studies Princeton University

Presentation of the José Toribio Medina Award

Presentation of ENLACE, Presidential Fellow, and SALALM Scholarship Awardees

Keynote Address Lilia Moritz Schwarcz, Universidade de São Paulo/Global Scholar Program, Princeton University

The Long Journey of the Portuguese Royal Library: Books, Freedom and the Symbolic Power of Libraries

Fernando Acosta-Rodríguez SALALM Local Arrangements Chair Princeton University

11:15-12:00pm Book Exhibit Opening

[Chancellor Green Upper Hyphen and Rotunda]

12:00-1:30pm LUNCH

1:30-3:00pm Conference Sessions

Panel 1 – Perspectives on Digital Humanities Scholarship [East Pyne 010]

Moderator: Barbara Alvarez, University of Michigan. Rapporteur: Catherine Kellett, Yale University

Aquiles Alencar-Brayner, The British Library, Digital Scholarship and its Impact on Latin American Studies

Thomas M. Cohen, Oliveira Lima Library/The Catholic University of America & Joan R. Stahl, The Catholic University of America, Crossing the Digital Divide: A New Direction at the Oliveira Lima Library

Patricia Figueroa, Brown University, Latin American Digital Humanities Projects at Brown: An Overview

 

Panel 2 – Collaborations Supporting Scholarship on Latin America: LAMP and LARRP [East Pyne 111]

Moderator: David Dressing, University of Notre Dame. Rapporteur: Marisol Ramos, University of Connecticut

Judy Alspach, Center for Research Libraries, Building on a History of Collaboration: The Evolution of LAMP and LARRP

Melissa Guy, Arizona State University, LARRP: Improving Access to Research Materials on Latin America through International Collaboration

Suzanne M. Schadl, University of New Mexico, LAMP (CRL): Collaborative Preservation of Primary Source Materials


Panel 3 – Legacy Collections of Brasiliana [East Pyne Rotunda 105]

Moderator: Ellen M. Jaramillo, Yale University. Rapporteur: Richard F. Phillips, University of Florida

Ricardo Souza de Carvalho, Universidade de São Paulo, O acervo ibero-americano de um brasileiro nos Estados Unidos: a história da Oliveira Lima Library

Pilar Moreno, Biblioteca Sor Juana Inés de la Cruz/Universidad del Claustro de Sor Juana, Uso y preservación de colecciones del patrimonio cultural brasileño y mexicano en la Biblioteca Sor Juana Inés de la Cruz

Giuliana Ragusa, Universidade de São Paulo Biblioteca Brasiliana, Mindlin: uma história de desafios

 

3:00-4:30pm Conference Sessions

 

Panel 4 – Brazilian Primary Sources: An Evolving Challenge – Perspectives from Scholars [East Pyne 010]

Moderator: Peter T. Johnson, Princeton University. Rapporteur: Holly Ackerman, Duke University

Stanley J. Stein, Princeton University Pedro Meira Monteiro, Princeton University

Daryle Williams, University of Maryland, College Park

 

Panel 5 – Open Access: Challenges, Models, and Recommendations [East Pyne 027]

Moderator: Martha E. Mantilla, University of Pittsburgh. Rapporteur: Catherine Kellett, Yale University

Bronwen K. Maxson, Indiana University-Purdue University Indianapolis (IUPUI), A Liaison’s Role in Implementing an Open Access Policy on Campus

Norma Palomino, Inter-American Development Bank, Numbers for Development: the IDB’s Open Data Center

David P. Wiseman, Brigham Young University, Open Access: Toward a More Inclusive Dialogue

 

Panel 6 – Building Latin American Collections in the 21st Century: Emerging Trends and Challenges [East Pyne 111]

Moderator: Ruby M. Gutiérrez, Hispanic American Periodicals Index (HAPI). Rapporteur: John B. Wright, Brigham Young University

Paloma Celis-Carbajal, University of Wisconsin-Madison, Acquiring Latin American Materials in the 21st Century: A Preliminary Report on the Collection Development Trends Task Force

Debra McKern, Library of Congress, Rio de Janeiro Office, Brazil’s Popular Groups: Acquiring the Grey Literature Collection at the Library of Congress

Jennifer Osorio, University of California, Los Angeles, Serials Acquisitions in the Digital “Future”: If It’s All Online, What’s the Problem?

 

Panel 7 – Emerging Latin American Literary Treasures [East Pyne Rotunda 105]

Moderator: Laura Shedenhelm, University of Georgia. Rapporteur: Brenda Salem, University of Pittsburgh

Hortensia Calvo, Tulane University, Cartas de Lysi: Unpublished Letters from Sor Juana’s Mentor, María Luisa Manrique de Lara y Gonzaga

José Montelongo, University of Texas, Austin, The Controversy over the Gabriel García Márquez Archive

M. Alejandra Plaza, Universidad Torcuato Di Tella, La “Colección J.J. Hernández – J. Bianco” en la Biblioteca de la Universidad Torcuato Di Tella, Argentina

 

4:30-6:00pm Conference Sessions

 

Panel 8 – International Library Cooperation: Current and Future Directions [East Pyne 010]

Moderator: Nerea Llamas, University of Michigan. Rapporteur: Virginia García, Instituto de Estudios Peruanos

Peter Altekrüger, Ibero-Amerikanisches Institut, Cooperation of the Library of the Ibero-American Institute with Latin American National Libraries and US Libraries: Current Projects and Perspectives

Sergio López Ruelas, Comité Regional para América Latina y el Caribe del Programa Memoria del Mundo, UNESCO/Universidad de Guadalajara Logros y desafíos del Programa Memoria del Mundo en el ámbito latinoamericano: un balance de cuentas

Margarita Vannini, Instituto de Historia de Nicaragua y Centroamérica La Biblioteca del Instituto de Historia de Nicaragua y Centroamérica (UCA) y el desarrollo de programas académicos sobre memoria y cultura para la construcción de ciudadanías

 

Panel 9 – Digital Curation of Archival and Ephemeral Collections: Enhancing Access and Discovery [East Pyne 111]

Moderator: Rhonda L. Neugebauer, University of California, Riverside. Rapporteur: Antonio Sotomayor, University of Illinois at Urbana- Champaign

Renan Marinho de Castro, Centro de Pesquisa e Documentação de História Contemporânea do Brasil, Fundação Getúlio Vargas (CPDOC/FGV), Difusão e acesso as fontes históricas: o impacto da disponibilização online de documentos através do projeto de preservação e disseminação do acervo histórico do Centro de Pesquisa e Documentação de História Contemporânea do Brasil (CPDOC/FGV)

Beatriz R. Olivetti, International Center for the Arts of the Americas, Museum of Fine Arts, Houston, Recovery, Discovery, and Digital Accessibility of Critical Brazilian Sources at ICAA’s Documents of 20th-Century Latin American and Latino Art Project

Gabrielle Winkler & Fernando Acosta-Rodríguez, Princeton University, From Ephemeral to Virtual Open Access: Introducing Princeton’s Latin American Ephemera Digital Archive

 

Panel 10 – Roda Viva [East Pyne Rotunda 105]

Moderator: Alison Hicks, University of Colorado, Boulder. Rapporteur: Melissa Gasparotto, Rutgers University

Leif Adelson, Books from Mexico, Reflections on Why There Are So Few Digital Format Academic Titles in Mexico

Jesús Alonso-Regalado, University at Albany, State University of New York, Crowdfunding and Collection Development: Opportunities for Academic Libraries in Kickstarter

Lisa Gardinier, University of Iowa, Conversaciones con fanzineros: Collecting Zines in Latin America

Sara Levinson, University of North Carolina, Chapel Hill, Following the Clues and Getting Help from your Friends: Creating a Catalog Record for an Item Written Almost Entirely in a Language You Don’t Understand

Ryan Lynch, Knox College, U.S. Libraries for Beginners: Library Instruction for ESoL Students

Jorge Matos, Hostos Community College Library, Latino Librarianship in a Predominantly Latino Community College: Thoughts from a New Junior Faculty

Ana Ramírez Luhrs, Lafayette College, Crossing the Border: Librarians in the Classroom beyond Information Literacy

David Woken, University of Oregon, Human Rights and Genocide: Leveraging Academic Library Resources to Support Secondary Education

 

7:00-9:00pm Host Reception [Prospect House]

 

TUESDAY, JUNE 16

 

8:00am-5:00pm Registration [East Pyne Lobby]

 

8:30am-4:30pm Book Exhibit [Chancellor Green Upper Hyphen and Rotunda] 8:30-10:00am Conference Sessions

Panel 11 – The Hispanic Division and the Handbook of Latin American Studies: Highlighting Luso-Hispanic Collections in the Library of Congress [East Pyne 111]

Moderator: Daisy V. Domínguez, The City College of New York, CUNY. Rapporteur: Peter S. Bushnell, University of Florida

Georgette Dorn, Hispanic Division, Library of Congress, The Hispanic Division in the Development of Latin American Studies: A Historical View

Katherine McCann, Hispanic Division, Library of Congress, Portraying Latin America: The Cândido Portinari Murals in the Hispanic Reading Room

Debra McKern, Library of Congress, Rio de Janeiro Office, Web Archives in the Hispanic Division

Tracy North, Hispanic Division, Library of Congress, Online and Onsite: The Handbook of Latin American Studies as a Gateway to the Library of Congress Collections

 

Panel 12 – Digital Humanities Projects in Latin America and the Caribbean: Awareness, Training, and Outreach [East Pyne Rotunda 105]

Moderator: Philip S. MacLeod, Emory University. Rapporteur: Paula A. Covington, Vanderbilt University

Alex Gil, Columbia University, Documenting and Supporting DH Projects in Latin America and the Caribbean

Myra Torres-Alamo, Universidad de Puerto Rico, Del Proyecto de Digitalización de Fotografías del Periódico El Mundo a la Biblioteca Digital Puertorriqueña: acceso y preservación de colecciones patrimoniales de la Universidad de Puerto Rico

Brooke Wooldridge, Digital Library of the Caribbean, Florida International University, dLOC as the Socio-Technical Infrastructure for Collaborative Projects: A Case Study of the Course “Panama Silver, Asian Gold: Migration, Money, and the Making of Modern Caribbean Literature”

 

Panel 13 – E-books: Vendor Update and a Librarian’s Response [East Pyne 010]

Moderator: Adán Griego, Stanford University. Rapporteur: Daniel Schoorl, Hispanic American Periodicals Index (HAPI)

Barbara Casalini, Casalini Libri Lluís Claret, Digitalia Publishing

Fernando Genovart, Librería García Cambeiro Leslie Lees, e-libro

Frank Smith, JSTOR

Wayne Bivens-Tatum, Princeton University The Ideal Library Ebook

 

Panel 14 – Archives, Libraries, and Collaboration: New Initiatives for the Preservation of Historical Sources in the Americas [East Pyne 027]

Moderator: Sarah Aponte, The City College of New York. Rapporteur: Mercedes Tinoco Espinoza, Universidad de las Regiones Autónomas de la Costa Caribe Nicaragüense

Susana Arias Arévalo, Pontificia Universidad Católica de Chile, El futuro del pasado: Proyecto Fondo Antiguo de la Universidad Católica de Chile

George Apodaca, University of Delaware Natalie Baur, University of Miami Libraries & Margarita Vargas-Betancourt, University of Florida, Desmantelando fronteras: Breaking down Barriers to Peer-to-Peer Virtual Collaboration in Libraries and Archives in the Americas

Ana María Cobos, Saddleback College Alison Hicks, University of Colorado, Boulder & Ana Lya Sater, University of Colorado, Boulder, The Chilean Exile 1973-1989 Initiative: An Ongoing Project

10:00-10:30am Coffee Break [Chancellor Green Upper Hyphen and Rotunda]

10:45am-12:00pm Keynote Address [McCormick 101]

 

Abel L. Packer, Scientific Electronic Library Online (SciELO)/ FAPESP Program Latin American Journals in the Humanities and the Social Sciences: A Common Affirmation through Open Access

Rapporteur: Craig Schroer, University of West Georgia

 

12:00-1:30pm LUNCH

1:30-3:00pm Conference Sessions

Panel 15 – The Impact of Campus Internationalization on the Research Library: A Round Table Discussion [East Pyne 010]

Moderator: Luis A. González, Indiana University. Rapporteur: David Woken, University of Oregon

Jeremy Adelman, Princeton Unversity David Magier, Princeton University Michael Stoller, New York University

Steven W. Witt, University of Illinois at Urbana-Champaign

Panel 16 — Are We Ready for the Ebook Evolution in Latin America? Strategizing the Future of Collecting, Use, and Preservation [East Pyne 111]

Moderator: Peter S. Bushnell, University of Florida. Rapporteur: Manuel Ostos, The Pennsylvania State University

Angela M. Carreño, New York University, The Ebook and Coverage of the Specialized Scholarly Monograph in Latin American Collection Development

Melissa Goertzen, Columbia University, E-Book Collection Development at Columbia University Libraries

Sarah Goldberg, Columbia University, The Argentine E-Book Study at Columbia University Libraries

 

Panel 17 – Online Social Science Resources for Latin American Studies Research: A Review of the Field [East Pyne 027]

Moderator: Laura Shedenhelm, University of Georgia. Rapporteur: Adrian Johnson, University of Texas, Austin

Harold Colson, University of California, San Diego, Another BRIC on the Web: The Brazilian Presence in International Agency Statistical Sites

Carlos Navarro, Latin America Data Base, University of New Mexico Using Current News Events as a Tool for Teaching about Latin America

Adriana Gabriela Ríos, FLACSO Ecuador, Indicadores académicos de la Biblioteca Digital FLACSO Andes


Panel 18 – Virtual Collections: Issues in Curation, Management, and Access [East Pyne Rotunda 105]

Moderator: Rhonda L. Neugebauer, University of California, Riverside. Rapporteur: D. Ryan Lynch, Knox College

Janete Saldanha Bach Estevão, Universidade Federal do Paraná, From Public Policies to Academic Initiatives towards Electronic Resources Access in Brazil: The Challenge of Overcoming the Shortage of Resources while Ensuring Quality in Academic Research

Melissa Gasparotto, Rutgers University, Area Studies and other Thematic Portals in the Institutional Repository

José Manuel Morales del Castillo, El Colegio de México, Luces y sombras de GREI (Gestión de Recursos Electrónicos de Información) en bibliotecas académicas

 

3:00-4:30pm Town Hall Meeting [McCormick 101]

Rapporteur: Craig Schroer, University of West Georgia

 

4:30-5:30pm Finance #2 [East Pyne 111]

6:00-9:00pm Libreros’ Reception [Class of 1963 Courtyard, Whitman College]

WEDNESDAY, JUNE 17

 

8:00am-5:00pm Registration [East Pyne Lobby]

8:30am-3:00pm Book Exhibit [Chancellor Green Rotunda] 8:30-10:00am Conference Sessions

Panel 19 – One Size Does Not Fit All: Cooperative Collection Development within the Borrow Direct Consortium [East Pyne 027]

Moderator: Lynn M. Shirey, Harvard University. Rapporteur: Joseph C. Holub, University of Pennsylvania

Jill Baron, Dartmouth College & Fernando Acosta-Rodríguez, Princeton University, Divide and Conquer Brazil: A New Approach to Cooperative Collection Development within the Borrow Direct Consortium

Rebecca K. Friedman, Princeton University, Ivies+ Art & Architecture Group: Tackling Contemporary Art Publications from Latin America

Thomas Keenan, Princeton University, Eastern Europe, the Former Soviet Union and the Challenges of Inter- Consortial Cooperative Collecting

Darwin F. Scott, Princeton University, The Borrow Direct Contemporary Composers Cooperative Collection Plan

 

Panel 20 – Pedagogy for the 21st Century: Paulo Freire in a Connected World [East Pyne 010]

Moderator: Melissa Gasparotto, Rutgers University. Rapporteur: Roberto Delgadillo, University of California, Davis

Lisa Gardinier, University of Iowa, Revolution in the Classroom: The Many Layers of Pedagogy of the Oppressed

Alison Hicks, University of Colorado, Boulder, Pedagogy for the Oppressed? The Question of LibGuides

Margarita Mata Acosta & Juan Manuel Zurita Sánchez, Universidad Nacional Autónoma de México, La educación dialógica de Freire y las comunidades de aprendizaje

Craig Schroer, University of West Georgia, Set my Students Freire! Rubrics of the Oppressed

 

Panel 21 – Inquiries into Nineteenth-century Brazilian Past [East Pyne Rotunda 105]

Moderator: David Dressing, University of Notre Dame. Rapporteur: Talía Guzmán González, University of Maryland-College Park

Claire-Lise Benaud, University of New Mexico, New York to Pará, Brazil: The Diary of Hector von Bayer

Philip S. MacLeod, Emory University, Salvador de Bahia: A View from the North, 1849

Alexia Helena de Araujo Shellard, Universidade Federal do Rio de Janeiro/Susanne Bach Books from Brazil, Empresas estrangeiras no Brasil do século XIX

 

Panel 22 – Access and Description: Current Trends [East Pyne 111]

Moderator: Bronwen K. Maxson, Indiana University-Purdue University Indianapolis (IUPUI). Rapporteur: Viviane Ferreira de Faria, University of New Mexico

Orchid Mazurkiewicz, Hispanic American Periodicals Index (HAPI) Lost in Translation/Traducción/Tradução: Building a Trilingual HAPI

Wendy Pedersen, University of New Mexico, Discovery through Acquisitions: Colonizing WorldCat with WMS

Timothy Thompson, Princeton University, Descrever é preciso: Adding Item-level Metadata to the Leila Míccolis Brazilian Alternative Press Collection at the University of Miami Libraries

 

10:00-10:30am Coffee Break [Chancellor Green Upper Hyphen and Rotunda] 10:30-12:00pm Conference Sessions

Panel 23 – Ethnicity and Immigration History Studies on Brazil: Sources and Research Trends [East Pyne 111]

Moderator: Teresa Chapa, University of North Carolina. Rapporteur: Vera Araujo, Susanne Bach Books from Brazil

Gabriel Mordoch, The Ohio State University, Os Diálogos das grandezas do Brasil [1618] de Ambrósio Fernandes Brandão e os cristãos-novos no Brasil colonial

Ricarda Musser, Ibero-Amerikanisches Institut, Immigration Guides as Source Material for Immigration History: The Example of Brazil

Daniel Schoorl, Hispanic American Periodicals Index (HAPI), Arab Ethnicity in Brazil: An Overview of Recent Literature and Research

 

Panel 24 – Brazilian Culture and Society in North American Library Collections [East Pyne 010]

Moderator: Gayle A. Williams, Florida International University. Rapporteur: Jade Kara Mishler, Tulane University

T-Kay Sangwand, University of Texas, Austin, A procura da batida perfeita: The Art of (Collecting) Brazilian Hip Hop

Suzanne M. Schadl & Viviane Ferreira de Faria, University of New Mexico, Borderlands Reinvented and Revisited: Third Space Intersections of Portuguese Language Literature in Print and Image

Sócrates Silva, University of California, Santa Barbara, Samba, choro, baião: Documenting Early Brazilian Sound Recordings at the UCSB Library

Donald M. Vorp, Princeton Theological Seminary Library Studying Brazilian Christianity in Princeton

 

Panel 25 – Library Acquisitions and Collection Assessment Initiatives: Reports from the Field [East Pyne 027]

Moderator: Jana L. Krentz, Yale University.Rapporteur: Nancy L. Hallock, Harvard University

Jessie Christensen, Brigham Young University Current Trends in Library Acquisitions

Paul Losch, University of Florida, O Brasil d@s bibliotecari@s brasilianistas: A Collaborative Collections Analysis of LARRP Library Holdings from Brazil

Manuel Ostos, The Pennsylvania State University, Faculty Still Use Books…Don’t They? A Citation Analysis of Latin American, Caribbean, and Latino Studies Monographs, 2004-2013

Betsaida M. Reyes, University of Kansas, Ebooks: Measuring which Factors Increase Access

 

Panel 26 – Digitization of Primary Resources: Libraries Sharing their Treasures [East Pyne Rotunda 105]

Moderator: Rafael E. Tarragó, University of Minnesota.Rapporteur: Christine Hernández, Tulane University

Sarah Buck Kachaluba, University of California, San Diego & Lynn Shirey, Harvard University, The Genesis and Evolution of the Digital Primary Resources Subcommittee

Luis A. González, Indiana University, Archivo Mesoamericano: A Collaborative Video Digitization Project

Antonio Sotomayor, University of Illinois at Urbana-Champaign Digitizing the Conde de Montemar Letters (1761-1799): A Beginner’s Impressions on Multi-Departmental Collaborations and Digital Humanities

 

12:00am-1:30pm LUNCH

1:30-3:00pm Business Meeting and Closing Session [East Pyne 010] 3:00pm Book Exhibit Closing [Chancellor Green Rotunda]

3:00-5:00pm Executive Board #2 [East Pyne 010]

Rapporteur: Suzanne M. Schadl, University of New Mexico

 

 

In 2014, the Scholarship transitioned to a $1500 conference travel award, following discussions at the Subcommittee’s meeting in Salt Lake City and subsequent approval by the Executive Board. At the 2015 SALALM Conference, the scholarship changed once again.  The Executive Committee approved the following major change to the scholarship, that it would be awarded only once a year in order to attend the annual SALALM conference.

At the Princeton conference in 2015, the Subcommittee requested funding at a slightly higher level for the coming year, to $7,500 (in addition to $500 for publicity), which would permit up to five awards of $1,500 in the event of another strong pool of applicants. Additionally, the Subcommittee sought the establishment of an escrowed account in which to build a deposit of funds from member contributions and any unused funds, beginning with this year’s member donations.

This year, we received 8 applicants for the scholarship and the committee were pleased to award the scholarship to 5 of them.  They are:

-          Hannivett Nabahe, University of Arizona
-          Lara Aase, University of Washington
-          Daniel Arbino, University of Arizona
-          Amanda Moreno, New York University
-          Emma Whittington, University of Texas

In order to save costs for the conference and the scholarship, awardees are asked to share a room with a fellow awardee or a SALALM member.  This is a great opportunity to network for the new members of SALALM.

The Subcommittee is asking the Executive Committee to continue its funding of the scholarship at $8000 per year. Last year’s total amount was $8000 (broken down by ‘SALALM Scholarship and Publicity for $5,500 and ‘Scholarship awardees conference travel’ for $2,500 – see 2015-2016 SALALM Final Budget). We have combined all of this into one amount. We would also like to ensure that any surplus for the scholarship is put into escrow. This will continue to build funds and encourage growing the SALALM membership.

Current Subcommittee members are Jill Baron, Adrian Johnson (co-chair), Katherine McCann, Nathalie Soini (co-chair), Tim Thompson, Jana Krentz and Jade Mishler.  Adrian and Jill will be co-chairs for the 2016-2017.  Nathalie is stepping down from the committee and thankfully Jade has agreed to promote the scholarship to Canadian schools in lieu of Nathalie’s absence.

Adrian Johnson and Nathalie Soini
May 3, 2016

 

SALALM 60 (Princeon)
Panel 1: Perspectives on Digital Humanities Scholarship
Moderator: Barbara Alvarez (University of Michigan)
Rapporteur: Cate Kellett (Yale Law School)
Presenters: Aquiles Alencar-Brayner (British Library), Thomas M. Cohen and Joan R. Stahl, (Catholic University of America), Patricia Figueroa (Brown University)

Barbara Alvarez, Librarian for Romance Languages and Literatures & Comparative Literature at the University of Michigan, introduced and moderated the panel of four presenters from three institutions, who focused on projects they participated in involving digital humanities and Latin American collections.

Aquiles Alencar-Brayner, Curator of Latin American Collections at the British Library, presented Digital Scholarship and its Impact on Latin American Studies. He reported on his library’s use of digital humanities to expand access to Latin American resources in innovative and resourceful ways. Due to cuts in funding over the years, the British Library has relied on creativity and ingenuity to reach out to new audiences around the world.

The Endangered Archive Programme (EAP) supports digitization of content in archives around the world that are in danger of disappearing due to lack of funds, poor preservation, or other unfortunate circumstances. The program offers money and expertise, as well as equipment if needed. Mr. Alencar-Brayner noted that there are not many applications from Latin America, so please spread the news and encourage others to apply. While the EAP does provide for digital preservation, he stressed his library’s focus on broadening digital humanities projects extends beyond digitization.

British Library Labs, funded by the Andrew W. Mellon Foundation, is one project that encourages digital scholarship by opening up digital content and data to researchers on a large One million images scanned from books from the British Library were released to Flickr Commons to allow anyone to manipulate them. The partnerships formed between researchers and library experts encourage engagement with users and allow for exciting new experimentation.

Thomas M. Cohen and Joan R. Stahl, both from Catholic University of America, presented Crossing the Digital Divide: A New Direction at the Oliveira Lima Library. Professor Cohen outlined the history of the Oliveira Lima Library (housed at CUA in Washignton, D.C.), which consists of 60,000 books plus manuscripts, ephemera, art, and more covering such topics as Brazilian history, literature, and diplomacy. Mr. Lima was a journalist and avid book collector. His wife Flora actively collaborated with him, which was rare for women to do. He was generous with his collection because he wanted North Americans to learn about “Latin American soul.” As director of the library, Professor Cohen is particularly proud of the library’s art collection, which he hopes will form the basis of a small museum in the future. Do to the small space and lack of funding, for now many pieces are out of sight or on loan.

Ms. Stahl, Director of Research and Instruction at Catholic University, explained the challenges she faces in reaching users interested in the Oliveira Lima Library. Many researchers reside outside D.C., but there is no online public catalog to the collection. They have early descriptions at the collection level, but there is a large backlog of uncatalogued items. There is also no conservation and the lack of physical space makes it difficult to locate items and organize the collection. There is also limited space for researchers to sit within the facility. Faced with all these challenges, she said they decided to partner with Gale to digitize their pamphlet collection. Gale rehoused the pamphlets for archival storage, barcoded them all for inventory and made them accessible online. This type of project would not have been feasible for such a small library without the help of a larger partner.

Patricia Figueroa, Curator of the Iberian and Latin American Collections at Brown University, gave an overview of digital projects at her library. She often collaborates with professors to provide supplementary course materials online. Some of the work included having students provide additional content for companion websites to textbooks. You can find examples at http://library.brown.edu/brasiliana.

Ms. Figueroa described a particularly interesting project called Opening the Archives, which involved the joint effort of Brown, NARA, Unviersidade Estadual de Maringa, and the Brazilian National Archives to digitize and index 100,000 United States government documents on Brazil from 1960-1980. Professor James N. Green wanted to make this material available to people in Brazil who otherwise would not have access to such important information. Brown provided funding to pay students to go to Washington and digitize the documents. Librarians helped with logistics, including metadata standards, digitization standards, project management, and training students on how to carry out such a large-scale project. Ms. Figueroa demonstrated how to access the end product, which was a website in English and Portuguese. There are still edits to be made, more documents to be scanned, and they hope to create a mirror site at the Unviersidade Estadual de Maringa.

Ms. Figueroa also updated the audience on new additions to the Thomas E. Skidmore Collection. Professor Skidmore donated his personal library and papers to Brown in 2006 but more recently added Brazilian portraits to the collection. She noted that descriptions of famous Brazilians depicted in the portraits are often humorous.

During the question period, Jesus Alonso-Regalado, from the University at Albany, asked what it meant to be a curator at the British Library. Mr. Alencar-Brayner replied that the curators at his library are like the glue that bonds everything together. They facilitate access to digital collections by making it usable and relevant to users. They also promote those collections and ask the users themselves to add information to the catalog records.

Janete Saldaha Bach Estevão, from Universidade Federal do Paraná, asked Ms. Figueroa to elaborate on what kind of students helped out with the Opening the Archives project. They were a mix of graduate students in the history department and undergraduates from various majors at Brown who were from all over the United States. Some were of Brazilian descent. They collaborated with two additional students from Brazil to bring the project to researchers and other interested parties there. Shortly after they published an article on the collection in Brazil, there were an additional 10,000 hits to the website.

Michael Scott, from Georgetown, asked if there were other projects in the future at the Oliveira Lima Library. Ms. Stahl answered that they have many ideas, but their plans rely on what Gale prefers to digitize next. Professor Cohen added that they will definitely go forward with another project with Gale, but they are not sure which one yet. Without the partnership with Gale, they would not have digitized such a substantial portion of the collection, due to funding issues. The database is currently only available to those with subscriptions, but after an embargo period, the library will be able to upload the digitized collection to their website for anyone to access.

Katie McCann, from the Library of Congress, asked Mr. Alencar-Brayner how he promoted projects at the British Library that encourage users to manipulate data within their digital humanities collections. He answered that they use social media and put basic instructions online. They had planned a press release for their geo-referencing project, but after posting to twitter, all 2000 maps were geo-referenced by the next day, before they could put out the press release.

Ms. Alvarez closed the session by thanking the presenters.

 

Moderator: David Dressing, University of Notre Dame
Rapporteur: Marisol Ramos, University of Connecticut

David Dressing, University of Notre Dame: The purpose of panel was to discuss the history of both organizations inside the bigger structure of CRL and clarify the difference between LAMP and LARRP mission.

Judy Alspach—Building on A history of Collaboration: The evolution of LAMP and LARRP

Judy Alspach, CRL Area Studies Program Manager, offered a brief history of CRL and LAMP and LARRP to give a historical context to their creation and original missions.

CRL was founded in 1949 and located in High Park neighborhood in Chicago. It supports original research in the humanities, sciences and social sciences through physical and electronic collections. It also supports collective decision-making among its members. These include consortia purchases of electronic databases or microfilms collections, pre-archiving, etc. Originally, CRL started with ten founding institutions from the Midwest. Right now they have over 200 North American members in the US and Canada and their recently added new membership category, Global members include Germany, India, Hong Kong. Members get the following benefits:

  • Extended Interlibrary Loan of CRL collection
  • Digital Delivery of CRL materials
  • Access to LLMC-Digital Cooperative collection programs and services
  • Licensing of specialized databases
  • Access to Charleston Advisor

Under CRL there are six projects that Judy referred to as the “AMPs”, which work to acquire library and archival materials from different world regions. The first one created was the Cooperative Africana Materials Project (CAMP) founded in 1963, LAMP was the fourth AMP created in 1975. There are 49 members and currently they pay $765 in dues.

LAMP: When originally constituted, LAMP focused first in acquiring microfilm materials from Mexico and Brazil based on an analysis of the needs of the 16 members at the time. Choosing these countries was a strategic decision by the members as they started this collaborative collection building in areas of great interests for the membership. At that time, LAMP purchased microfilm and did original microfilming.  For a complete history visit, http://www.crl.edu/pt-br/area-studies/lamp/membership-information/project-history. Judy encouraged the LAMP members in the audience to continue this strategic thinking when considering projects and purchases so gaps can be filled based on the collective needs of institutional members.

Today, LAMP continues to acquire newspapers, archival collections, government documents, periodicals, ephemera and other rare material from/about Latin America but it is not limited to just buying microfilm or microfiche, or microfilming materials but it has expanded its mission to support digitization projects. There are over 10,000 reels available for lending to LAMP members.

LARRP (Latin Americanist Research Resources Project) was launched in 1994. When it started there were 20 members and now there are 46 paying $900 in annual membership dues. Seven LARRP partners in Latin America do not pay dues but they have historically contributed to LARRP projects. LARRP was launched with the help of several grants: a matching grant from the Andrew W. Mellon Foundation and two TICFIA (Technological Innovation and Cooperation for Foreign Information Access) grants from the U.S. Dept. of Education in 1999-2002. The first grant for $405,000 purchased equipment and anything else necessary to support LARRP work and the second of $585,000 supported the acquisition of Latin American grey literature in the social sciences to be shared through an Open Archives Portal.

LARRP had always been about collaboration and open access to information from Latin America and the Caribbean as some of the early initiatives attested. For example, LAPTOP (The Latin American Periodicals Tables of Contents) was started in 1994 to give access to print journals from Latin American and the Caribbean not indexed elsewhere. LARRP members contributed content from 1994-2009. Currently this legacy database is hosted at Vanderbilt University and it is available for searches at http://laptoc.library.vanderbilt.edu/query/basic_search.jsp. The focus has not been collection building like LAMP but to create access to hard to find information.

Another example is LAOAP (The Latin American Open Archives Portal) a project created to provide scholars with a portal to find grey literature created in Latin America and the Caribbean. Currently it is hosted through LANIC at the University of Texas-Austin, http://lanic.utexas.edu/project/laoap/. LAOAP includes working documents, preprints, research papers, statistical documents, and other difficult-to-access material published by research institutions, nongovernmental organizations, and peripheral agencies, and that are not controlled by commercial publishers. Major contributors to this project include Facultad Latinoamericana de Ciencias Sociales-Chile (FLACSO-Chile) and Centro de Investigaciones Regionales de Mesoamérica (CIRMA).

Finally, LARRP has for many years supported a collaborative collection development project called the Distributed Resources Project where each member of LARRP commits 7% of their collection budget to purchase monographs and other materials in their declared area of focus (geographical area or around a topic, folklore, music, etc…). The total reallocated funding has been more than $170,000 per year.

Melissa Guy—LARRP Today: Strategic Directions and a Vision for the future

Melissa presented on the big transition and new directions that LARRP undertook back in 2012 when all grant-funded projects were done or winding down. In a LARRP executive meeting at Austin in 2012, Dan Hazen raised the question of what to do next? What else LARRP should be doing besides paying for the Advisory Board members to meet, now that these projects were over or almost over? They decided to strategically plan new directions. For that purpose and as a suggestion from Judy Alspach, LARRP Advisory Board draft their first By-laws to formalize the governing structure of the organization and allow more participation beyond the Advisory Board by creating Working Groups that would assist them in moving forward. The By-laws were approved in 2014, together with the election of chairs and new working groups.

Although the core mission of LARRP remained the same, a new document was developed. This Strategic Directions Document created to guide the creation of new activities into the future.

Three areas were identified as priorities:

1)      Access to primary sources through digital initiatives. E.g. the Princeton Ephemera digitization project.

2)      Collections analysis and the continuation of the Distributive Resources Program (DRP) (mentioned by Judy).

  1. The data that will be gathered will be use to better communicate with administrators the value of LARRP projects to participating members and to help plan better collection development activities that will benefit all members.

3)      Promote visibility of Latin American and Caribbean content in various arenas including indexes, web-scale discovery solutions, and other similar tools.

Working groups were created to tackle these issues. Some of the activities assigned to these working groups already had been done through committee in the old structure but the creation of the new structure promises to allow for better focus and participation from the membership at large. The working groups include:

Communication and Outreach (chaired by Teresa Chapa): Main charge is to advertise and promote LARRP projects and serve as a liaison with the broader Latin Americanist community. A recent addition to the group’s duties includes encouraging and facilitating membership and participation in LARRP.

Collaborative Collections and Analysis (chaired by Paul Losch) – promotes the expansion of the Latin American Studies collection by analyzing its members’ acquisitions trends and encouraging deep collecting in specific areas of interest. It is responsible to continue the work of DRP.

Digital Initiatives Working Group (chaired by Mei Mendez): focus on increasing access to primary sources for research on Latin America through digitization and other initiatives. Post-custodial archives may become a priority for this group.

Resource Discovery Working Group (chaired by David Dressing) is a completely new group that facilitates the visibility of research resources for Latin America. This group will work with content aggregators, discovery tool providers, and other information creators for the benefit of the Latin Americanist research community.

There will be opportunities for LARRP members to become involved in all of these initiatives. A call will go out after the SALALM meeting.

In October 2014, the new elected working groups chairs, members at large, and the rest of the advisory committee (both current and “legacy members”) met in Chicago to start working on goals and objectives for each working group. One goal of great importance was the drafting of new criteria for LARRP proposals. Mei Mendez, chair of Digital Initiatives, led on this task. The resulting document served to clarify many issues regarding the type of projects that LARRP will support from now on, both from the membership and the advisory board. During this meeting, the new Strategic document guided the discussion on what the criteria should be for projects, based on 6 principles found in the document:

1)      Work within existing systems, rather than building new infrastructure

2)      Adhere to open access principles

3)      Support scholarship in a variety of disciplines

4)      Provide models for future collaboration

5)      Involve institutional partners within Latin American whenever possible

6)      Provide added value to the Latin Americanist research community as a whole

The 2015-2016 call for proposals was the first submitted under the new criteria. Several traditional digitization projects were received, but also a request for an endorsement of an Argentine open access approval plan project.

What is next?

  1. LARRP will continue to be an entity that vets and provides funding and support for open access projects. A new faculty rep was selected, Gustavo Fischman from Arizona State, who has a solid academic background in this area, particularly focused on Mexico and Brazil.
  2. Through our new working group setup, LARRP is in the position to take on some of the major issues and challenges facing Latin American and Area Studies librarianship

Melissa finished her presentation by thanking Dan Hazen for being the inspiration to the changes that LARRP experienced in the last several years. He asked the hard questions that enabled the group to justify the dues we gather from our members, to collaborate with partners in Latin America, and to lead the way in international librarianship. Melissa expressed her commitment to honor Hazen’s legacy by pushing LARRP in this new directions.

Suzanne M. Schadl, University of New Mexico—LAMP (CRL): Collaborative Preservation of Brazilian Primary Source Materials

Suzanne opened her presentation with a note on the relevance of microfilm, which remains a reliable and accessible preservation method that does not depend on software and can still be accessed in the absence of electricity by placing it in front of a light source. More importantly, engaging in microfilming archival projects helps expand the amount of critical primary sources from Latin American and Caribbean. LAMP plays a big role helping international institutions to preserve their archival collections through microfilm projects, and making them accessible to institutional members in United States and Canada.

Instead of talking about the history of LAMP—which Judy from CRL had already covered, Suzanne chose to address specific examples of LAMP projects that connect with the theme of the conference, “Brazil in the World, the World in Brazil: Research Trends and Library Resources.” These example showcase cooperative engagement and partnerships across boundaries. They showcase how microfilming and digitization as well as LAMP and LARRP complement each other. Suzanne noted that she had a personal reason to pick these examples: As a graduate student, some of the materials from Brazil that LAMP helped preserved were vital to her own dissertation research.

In the context of the conference theme, LAMP is dealing with the same issues being discussed in the conference: the need to build sustainable practices through collaboration/cooperation and partnerships, and the need to provide library services that support learning and research in higher education (Discovery, Knowledge, and Design). For Suzanne, LAMP has excelled especially in the area of knowledge by preserving and making accessible rare and difficult to access materials. She emphasized that this history of collaboration and cooperation in LAMP (and LARRP) reflected library trends current today such as the 2015 ACRL Research Planning and Review Committee which emphasized “deeper collaboration” as a unifying theme under new trends, looking specifically at “data, device neutral digital services, evolving openness in higher education, student success initiatives, competency-based learning, altmetrics, and digital humanities”.

Suzanne discussed the history and background of the Brazilian Government Document project. This LAMP project funded in 1994 by a Mellon Foundation grant, aimed to explore the viability of digitizing microfilm. LAMP engaged the Biblioteca Nacional and the Arquivo Nacional  to collaborate in the scanning and indexing a selection of 19th and 20th century Brazilian Government documents of great importance in the history of the country: Provincial Presidential Reports (1830-1930) Presidential Messages  (1889-1993) Almanak Laemmert  (1844-1889) Ministerial Reports  (1821-1960) from microfilm [to learn more about this project visit, http://www-apps.crl.edu/brazil] LAMP representatives including Scott Van Jacob, David Block, Ann Hartness, Dan Hazen, Marlys Rudeen, and James Simon worked in collaboration with the University of Notre Dame, Cornell University, University of Texas at Austin, Harvard College Library, Center for Research Libraries, and the Biblioteca Nacional, Arquivo Nacional to coordinate this project.

Suzanne asked, what has changed in LAMP? Have the means changed, the purposes? Is there still a reason for preserving materials through cooperative agreements? And if the mean have changed, what have we learned from actions of the past? To compare the past with the present, Suzanne shared highlights from a report by Scott Van Jacob about the Brazilian Government Document Project. Van Jacob reported that the BGDP project increased scholarly access to rare materials by expanding these corpus through digitalization. It also implemented new mechanisms for better bibliographic and structured access and indexing, explored levels of demand and patterns of use through assessment and statistics, and helped refine the process of creating digital image files from preservation microfilm.

What new directions is LAMP taking in its cooperative projects? Suzanne mentioned improving access to data, working to develop new device-neutral digital services; inspiring new evolving models that promote openness in higher education; encouraging initiatives for student success and competency-based learning; and offering alternatives and new models such as Altmetrics and digital humanities.

An example that Suzanne discussed briefly and that showcased similar ideas is the case of Ann Hartness’ Subject Guide to Statistics in the Presidential Reports of the Brazilian Provinces 1830-1889 printed in 1977 by the Institute of Latin American Studies, University of Texas at Austin. This print source was later digitized to increase access of both the bibliographic information and the digitized materials, see the Hartness’ Guide to Statistical Information at http://brazil.crl.edu/bsd/bsd/hartness/index.html.

Suzanne asked: How do we expand partnership (old and new) in the future? LAMP is committed to exploring new and expand old partnerships to promote digital humanities, for examples, by continuing what LAMP already is good at: Set the standards for preservation and selection of content and we have readings related to that content. The new direction should include finding collaborators with experience in design to help us design better interfaces for content.

Finally, she briefly mentioned a project that served as an example of the way forward – a model for how collaboration might help achieve greater accessibility. The recently finished Brazil: Nunca Mais Project, is a microfilm collection that was digitized to increase access  http://www.crl.edu/impact/brazilian-human-rights-evidence-preserved-nunca-mais-project and http://bnmdigital.mpf.mp.br/#!/ This project not only offers access to over 1,000,000 digitized records that document human rights violations by the Brazilian Military Court from 1964-1979 but also have an interface that allow searches across all the documents in the collection. Check out other LAMP projects at http://www.crl.edu/area-studies/lamp/collections/guides

Comments:

Gail Williams, Florida International University: Shared historical background about LARRP. She reminded people that originally LARRP was founded under the auspices of ARL (Academic Research Libraries) but in 2005-2006 they decided to let LARRP moved to CRL.

Other historical tidbits: In the 1990s there was discussion to hire agents in Mexico and other key countries to collect extensively ephemera but that plans did not happen.

Finally, Gail asked the question, what is the difference between LAMP and LARRP? Should they co-exist? Or should they merge? She felt at this point that “we still do not have the answer to those questions”.

Judy Alspach, CRL: To answer Gail’s questions here are some considerations. She shared a slide that shows the differences and commonalities between the two groups. She mentioned that she sees a couple of different scales, but also a continuum between LAMP and LARRP that can serve as a guideline to think about these two groups.

Differences:

  • One of the main differences between LAMP and LARRP is that LAMP’s main concern is to build and own collections, while LARRP is not interested in building collections of materials.
  • Collaboration is important for both groups but for LARRP collaboration between members is expected, and many projects in LARRP encourage active participation of all its members one way or another. While for LAMP, although collaboration is considered important, all members are not required or expected to participate in the same projects in the same way as LARRP does. For example, LAMP members contribute with monies to collectively purchase, microfilm or digitize materials, while in LARRP, projects such as the Distribute Resource Project, or the past LAPTOC project, needed the participate of all (or most) of its members for its success.
  • [Later added by Judy as part of AJ Johnson, UT-Austin, comments]. LAMP always had a commitment to invest in the “preservation for access” of rare and endanger primary materials as part of their core mission.

Commonalities:

  • Both groups articulate the value of involving international partners in an on-going contributing way
  • Both groups believe in open access. Both groups promote projects that benefit the broader Latin American research community as a whole. Both groups support projects that contain elements with broad appeal to its members, and non-members as well

Melissa Guy, Arizona State University: Regarding demarcation between LAMP and LARRP. She commented that although there are similarities between both groups and even projects that both group may fund together, because the new Strategic Directions Document created recently, and the new working groups created based on these new directions for LARRP, it will mean that new projects will tackle bigger and broader issues, beyond digitization.

Gail Williams, Florida International University: Gail reminded people that LARRP since the beginning was able to tackle big granted projects by having members institutions volunteer to be PIs (Principal Investigator), for example UT-Austin and UCLA.

David Dressing, Notre Dame: Agreed with AJ Johnson that LAMP’s core mission is preservation and that LARRP mission is finding way to give more access to information instead of getting content available. He also asked how technology changes will affect LARRP’s mission to find new ways to make information and content more available.

Melissa Guy, Arizona State University: Melissa addressed this issue by saying that LARRP after the experience with LAPTOC decided to stop chasing technology. LARRP’s job is not creating infrastructures that may become obsolete through time. LARRP will focus instead for on discoverability and working with vendors and providers to educate on how to make Latin American and Caribbean materials more discoverable using their tools. The Resources Discovery working group was created to tackle these issues. s.

Suzanne M. Schadl, University of New Mexico: Suzanne added that we should consider other models such as the archival post-custodial model. Also she sees LARRP as a broker between international partners and our university administrators to justify purchases of technology that will benefit partners and hopefully avoid unnecessary bureaucracy. Instead of trying to do projects individually, LARRP can do it as a group.

Judy Alspach, CRL: Judy mentioned that one of the biggest challenges moving forward is tackling copyright issues related to technology and access. CRL can control access through IP address so only members can access materials with copyright issues but that may defeat open access efforts. Also, technology capacity is an issue. She used as an example an audio files proposal discussed recently in the LARRP meeting which she declared at this point may be impossible to tackle by CRL/LAMP/LARRP because they have not the technology to handle audio files yet. She felt the project was more appropriate for LAMP since it has a preservation component. But she admitted that sometimes it is difficult to decide what can be done with a project because of copyrights and capability issues.

Chris Hernández, Tulane U.: She asked clarification regarding LAMP and LARRP guidelines since she felt that they were confusing when she was deciding which group to apply for the audio files projects referred by Judy. Chris thought that her project did not qualify for LAMP because in the website it said that LAMP was more interested in preserving “newsworthy” content and her project contains content that is entertainment related.

Marisol Ramos, University of Connecticut: She reminded panelists that CRL staff and LAMP and LARRP advisory committee members are available for consultation and clarification regarding projects suitability and which group is more appropriate for applications We welcome all questions, so don’t hesitate to ask. She expressed that regarding the Tulane project, the material in question had incredible scholarly value for researchers so it is appropriate for LAMP. Suzanne M. Schadl (UNM) mentioned that this confusion may have occurred because the website is listing past projects which included many newspaper microfilm projects.

Marisol Ramos (UConn), also made the suggestion that CRL should have an in-house expert regarding copyright issues or to contact experts in the copyright issues in libraries/archives on behalf of its members when such questions arise. For example, she reached out to Peter Hirtle, an archivist and Senior Policy Advisor to the Cornell University Library with a special mandate to address intellectual property issues, for advice regarding the Tulane proposal’s copyright issues. He was very gracious and he sent his response to Chris Hernández with very good advice. We should identify such experts and make sure that we at CRL/LAMP/LARRP are abreast of these issues and make that information available to all our members to help them when considering writing a proposal with an open access component.

John Wright, Brigham Young University: John asked if LARRP and LAMP could push for a series of seminar for faculty and students to promote LARRP and LAMP content/projects/collections. He felt that both LARRP and LAMP need to promote their work and collections. Melissa Guy (ASU), answered that she liked the idea of the seminars and that is something that the Communication and Outreach Working Group can explore more.

Lynn Shirey, Harvard University: Lynn asked for clarification if to apply for grant money from LAMP or LARRP, does the applicant need to be member of these groups or can non-members apply for funding? What about international applicants?

Judy Alspach, CRL: Judy said that they will like to encourage new memberships for either LAMP or LARRP since membership support the work of these groups but both groups will consider applications from non-members. Similarly, it is not require that international applicants be members but it helps a lot if they team up with a LAMP or LARRP member to help them with their application/project.

Molly Molloy, New Mexico State University: Molly had the last word before closing the panel. She explained that the advantage of membership is that the monies collected from the dues are used to fund all the great projects discussed today. The more members are in LAMP and/or LARRP the more projects can be funded.