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Finance I Minutes (Word)

Finance II Minutes (Word)


SALALM LX Cataloging and Bibliographic Technology Meeting Minutes


Interlibrary Cooperation Committee Meeting

Saturday, May 11, 2014

Presented by Sarah Buck Kachaluba, Chair

In Attendance: Fernando Acosta-Rodríguez (Princeton University), Judy Alspach (Center for Research Libraries), Sarah Buck Kachaluba, Chair (Florida State University), Paula Covington (Vanderbilt University), Melissa Guy (Arizona State University), Jana Krentz (Yale University),  Paul Losch (University of Florida), Ricarda Musser (Ibero-American Institute), Peter Altekrueger (Ibero-American Institute), Gayle Williams (Florida International University)

This year’s meeting was a brainstorming session seeking feedback on a draft of an outline and new ideas for the book project, Collecting Latin America.  We briefly reviewed how the project came about; that the idea was to produce an anthology which presented an academic argument about the importance of Latin American Specialists for the future of libraries and information organizations now and in the future; discussed ideas already put forth about contents, and added the following additional ideas:

1- Institutional repositories (i.e. digital/online repositories of Latin American Scholarship) – suggested by Peter

2- Liaising/instruction – suggested by Paula

3- Gray literature/ephemera – suggested by Ricarda

4- Collection analysis/assessment – suggested by Paula

We then discussed the timeline and how to move forward.  A revised call for submissions will be issued as soon as possible.


SALALMLIX Cataloging and Bibliographic Technology Meeting Minutes


SALALM 2013 Editorial Board Report

Friday, May 17, 11 a.m. – 12 p.m.

Present: Fernando Acosta Rodríguez, Hortensia Calvo, Melissa Gasparotto, Orchid Mazurkiewicz (Chair), Suzanne Schadl, Michael Scott, Lynn Shirey, Peter Stern, Gayle Williams

1. Publications and works in progress


 SALALM 54 (Graham, 2009) printed July 2012

 SALALM 55 (Acosta, 2010)  printed October 2012

 SALALM 56 (Llamas, 2011) printed May 2013

 SALALM 57 (Shirey, 2012) manuscript is back from the copyeditor, printing likely in Fall 2013

Bibliography of Bibliographies

 Bibliography of Latin American & Caribbean Bibliographies 2006/2007-2007/2008—final editing will be finished in June

 Bibliography of Latin American & Caribbean Bibliographies 1990-1999—will hopefully be finished at the end of this year

Bibliography and Reference Series

 Directory of Vendors of Latin American Library Materials, revised edition – Lynn Shirey has said she’ll consider working on a revised edition. If we decided to proceed, we would need to consider what format might work best and whether this would be an open access resource or for members only. Orchid will follow up with Lynn after the conference.

 Rafael Tarragó, “The Ignored Contender: A Select Annotated Bibliography of the Cuban Autonomist Party.” The manuscript was returned to Rafael with suggestions for his consideration.

2. Latin American Information Series

 Patricia Figueroa has expressed interest in developing her profiles of new authors into a format appropriate for the series.

 Melissa mentioned that two of the top ten landing sites on the SALALM website are LAIS publications.

3. Medina Award

 Three nominations were considered for this year’s award but no award will be given. Recognizing the changing demands of the profession and changes in publishing, the committee will reconsider the criteria for the award, the possibility of opening the award beyond the SALALM membership, and either increasing the award amount or providing financial support for attendance at the conference in conjunction with a presentation at the meeting. The committee will seek the input of the Executive Board and the SALALM membership. If there are any financial considerations, the committee should contact the Finance Committee as soon as possible. There will need to be a new member this year as one member cycles off (panel members hold three-year staggered terms).

4. Online repository

 Melissa has set up a bare bones version of a digital repository at The Board agreed to the following language for the site’s main page and permissions form:

o About the SALALM Repository

 The SALALM Repository is an online space for storing and accessing papers, presentations, and similar full text materials relating to Latin Americanist librarianship. Repository contents may be used freely, with proper attribution, in educational and other non-commercial settings.

o Contribute your work

 All submissions should be resources relevant to people working with collections and information resources used in the study of Latin America and Latinos living outside the region. All submissions will be reviewed by the Repository Editor prior to inclusion in the repository. The author must hold the copyright of the submitted work or have permission from the copyright holder for its submission.

o Submission Form

 I affirm that: I am the copyright holder; I have permission from the copyright holder to submit this work (for works with multiple authors); I grant to SALALM non-exclusive rights to reproduce this work electronically and affirm that this work may be used freely, with proper attribution, in educational and other non-commercial settings.

 The Board agreed to make the site “live” and recruit a repository coordinator to proceed with the fine-tuning (the look of the site, a name, any additional instructions for the site, marketing the site and soliciting contributions of relevant materials, populating it with materials we already have, etc.). Orchid will prepare a job description with the input of the Editorial Board, post a call for the position on LALA-L, and the Board will select someone for the role. The person will report to the Editorial Board.

5. Putting back-issues of SALALM publications online – Orchid

 The Board decided to include past SALALM publications in the repository with a five-year moving wall in order to protect the value of institutional subscriptions.

6. Changes to SALALM Papers permissions form

 The Board agreed to the new language prepared by Melissa last year for the publication permissions letter. This letter will be used going forward.

7. SALALM Papers in indexing sources

 Peter agreed to contact library-related indexes to see about getting the SALALM papers included. We could provide them with a PDF of the final proof for indexing purposes.


SALALM Editorial Board Report

Saturday, June 16, 3-4:30 p.m.

Present: Melissa Gasparotto, Peter Stern, Víctor Torres, Gayle Williams, Hortensia Calvo, Fernando Acosta Rodríguez, Orchid Mazurkiewicz (chair)

1. Publications and works in progress – Orchid and Gayle


 SALALM 53 (Wright, 2008) is published

 SALALM 54 (Graham, 2009) is at the printers

 SALALM 55 (Acosta, 2010) is with the typesetter; first proof is expected in two weeks

 SALALM 56 (Llamas, 2011) has been received; aim to publish by early 2013

Bibliography of Bibliographies

 Bibliography of Latin American & Caribbean Bibliographies 2006/2007-2007/2008—is nearly ready; expected delivery to Secretariat for publication in August

 Bibliography of Latin American & Caribbean Bibliographies 1990-1999—still working with Scarecrow Press on revisions; might be published by end of 2012

Bibliography and Reference Series

 Directory of Vendors of Latin American Library Materials, revised edition—someone to take this over from Gayle?

o Considering vacation, probably done in about 8 weeks after that

o Melissa noted that the vendors’ page on the SALALM site does get a lot of hits. Perhaps an online version (members’ only access?) might be best suited for a revised edition. Orchid will check in with Lynn Shirey and Sandra Pike-Raichel to see if they might be interested in doing another revised edition.

 Rafael Tarragó, “The Ignored Contender: A Select Annotated Bibliography of the  Cuban Autonomist Party”—to be considered

o The board wanted to review the criteria for the B&R series. Orchid will try to find this in her files and share with the group.

o The board will review the Tarragó typescript and provide comments by the end of August.

2. Latin American Information Series – Melissa

 Melissa has received three incomplete proposals and has requested full proposals.

3. Medina Award – Víctor

 No award was given this year. Due to past practice in the composition of the Medina Award panel, this means that there is only one person on the panel (past-awardee Molly Molloy). As the Operational Handbook states that the Editorial Board appoints the members of the panel and makes no mention of selecting only past-awardees, Gayle and Peter will fill the two empty spaces. Orchid will contact Molly to ask whether she’d like to remain on the committee. The Board thanks Víctor for his extended service on the panel.

 Víctor will distribute panel instructions he has prepared to the board for review.

4. HAPI – Orchid

 Due to time constraints this was moved to the end of the agenda, but the meeting was adjourned before it could be discussed.

5. Online repository/reading room proposal – Orchid and Melissa

 There was an overall positive response to the proposal. Melissa has already been informally collecting presentations from past SALALM meetings that could be included. We would want to make sure the content is discoverable in Google. It was agreed that it should be open access and there should be a mechanism for review prior to an item posting on the site. Melissa will investigate the possibility of getting an intern to help with setting up a site. She and Orchid will keep the board apprised of developments in the project.

6. Putting back-issues of SALALM publications online – Orchid

 BYU will be providing us with electronic files of the back issues of the SALALM newsletters and items from the B&R series. There was a general sense that we would like to make content available online but that perhaps a “moving wall” on access to recent publications could be established so that we don’t jeopardize sales or undermine the value of institutional memberships. Hortensia will pull together data on publication sales for the last ten years so that we can decide on a possible cut-off date. It was agreed that we could go ahead with the newsletters as the most recent ones are already online on the website.

7. Possible changes to SALALM Papers permissions form – Melissa

 There was agreement that we should update our copyright permissions form for the SALALM Papers to ask for non-exclusive distribution rights. Melissa has investigated best practices and has some suggested language. The meeting had to be adjourned so this item will be followed-up on via email after the meeting.