Sunday, May 11, 3:30-4:30 p.m.

Present: Fernando Acosta Rodríguez, Hortensia Calvo, Orchid Mazurkiewicz (Chair), Tim Thompson, Gayle Williams

1. Publications and works in progress – Orchid and Gayle

SALALM Papers

  • SALALM 57 (Shirey, 2012) printed April 2014
  • SALALM 58 (Mantilla, 2013) 13 of 17 papers received; copyedit has begun

Bibliography of Bibliographies

  • Bibliography of Latin American & Caribbean Bibliographies # 58, 2006/2007-2007/2008—printing completed May 2014
  • Bibliography of Latin American & Caribbean Bibliographies #59, 2008/2009-2009/2010—nearly ready to send to Secretariat
  • Bibliography of Latin American & Caribbean Bibliographies #60, 2010/2011-2011/2012—hopes to publish this year
  • Bibliography of Latin American & Caribbean Bibliographies 1990-1999—no word on this

Bibliography and Reference Series

  • Directory of Vendors of Latin American Library Materials, revised edition—haven’t followed up on this
  • Ángel Esteban’s profile of librarians—returned as outside our scope

2. Latin American Information Series – Orchid for Melissa

  • Rhonda Neugebauer submitted bibliography on Saul Landau—returned with suggestions for revisions for a better fit with LAIS guidelines
  • Patricia Figueroa still interested in adapting her new author series for LAIS but no submission yet
  • Peter Stern considering an updated Sendero Luminoso bibliography but not until his Mexican muralists project is complete

3. Medina Award – Gayle Williams

  • Committee composition for 2015/2015 –This was Molly Molloy’s last year; this year’s Medina award winner will be asked if she would like to join (Sarah Aponte; she agreed).
  • Report back on rethinking the award criteria – no progress as of yet but they will continue this coming year.

4. Online repository – Tim Thompson

  • Tim presented a detailed report on his progress over the past year (appended below).
  • The Bibliography and Instruction section are planning to decommission their wiki. They might be interested in loading some of those materials in to the repository.
  • Regular updates out to LALA-L announcing new additions might be good to increase use and get people thinking about contributing their own items. Tim might also remind people about this at the Town Hall meeting.
  • Tim will contact Hortensia about adding the older digitized SALALM publications to the repository.

7. HAPI – Orchid

  • A new website will be launched in late August or early September. HAPI has a table in the librero’s exhibition hall for demonstrating the new site.

8. SALALM Papers in indexing sources – Orchid

  • Peter Stern had volunteered to look into this but there is no update as of yet.

9. Publication and IP-authenticated access for institutional members – Paula

  • This is worth exploring. We might be able to make publications such as the Bib of Bibs available for subscribing institutions.
  • SALALM REPOSITORY

http://salalm.org/collection-development-resources/repository/

Annual Report 2013–2014

Submitted by Tim Thompson

11 May 2014

1. Overview

The goal of the SALALM Repository is to create an online space for storing and accessing papers, presentations, and similar full-text materials relating to Latin Americanist librarianship. I began serving as the repository’s volunteer coordinator at the end of June 2013. At the time, there were a total of ten items already in the repository. Since then, another 15 submissions, from nine different contributors, have been added.

The system currently being used to manage the repository displays a hit count for each resource. The hit count roughly corresponds to the number of times a file has been downloaded. In November 2013, the total hit count for all items in the repository was 243. By March 2014, it had increased to 1,624. As of May 10, 2014, it stood at 2,658.

In November 2013, the repository’s category system was reorganized to accommodate a broader range of submission types. A primary “Repository Submissions” category was created and divided into two subcategories, “Presentations” and “Publications,” each with five subcategories of its own.

The following table shows a breakdown of categories by number of submissions:

Repository Submissions

Presentations

Category Submissions
Handouts 1
Lesson Plans 0
Papers and Talks 1
PowerPoint and Others 10
Presentation Notes 1
Publications

Category Submissions
Articles 5
Book Chapters 0
Conference Proceedings 1
SALALM Publications 6
Working Papers 0

2. Enhancements

In addition to the new category system, a series of custom metadata elements has been created for enhanced description of repository resources. Four new fields have been incorporated into the repository submission form, and 18 new fields have been added to the administrative form on the repository back end.

New metadata elements

 

Submission form Admin form
Título Traducido (spa)

Título Traduzido (por)

Translated Title (eng)

Author Affiliation

Note

Subject

Time Period

Geographic Subject

Publisher

Publication Date

Presentation Date

Journal

Conference

Conference Panel

Conference Location

Conference Host

Conference Proceedings

External Link

Extent

Content Type

Media Type

Carrier Type

The submission form, which was originally located on a separate webpage, has been embedded into the SALALM website to make for a smoother user-interface experience. The form has also been enhanced to allow multiple authors (up to five) to be associated with a submission.

The layout and presentation of the repository homepage have also been reworked and streamlined.

3. Outreach

On November 15, 2013, an announcement was sent to LALA-L to provide an update on the repository and invite new submissions. A second announcement was sent to LALA-L on March 25, 2014.

All contributors to the SALALM Repository receive an automatic e-mail confirmation when they make a submission and a subsequent message notifying them when their work has been made available for download. A field on the submission form lets contributors indicate whether or not they would like news of their submission to be published to social media (SALALM Twitter and Facebook).

4. Issues to address

4.1 Process for adding older SALALM publications.

4.2 Strategies for eliciting submissions. Although hit count totals suggest a growing level of interest in the repository, contribution levels remain relatively low. Possible strategies for increasing participation:

●         This year, a follow-up link to could be sent to conference presenters, inviting them to submit their slide shows or presentation notes to the repository.

●         Next year, an insert could be included in the conference packet to advertise the repository and invite submissions. The repository could also be advertised and/or demoed at some point during conference.

●         The repository could be advertised outside SALALM, through venues and organizations such as H-LATAM, ACURIL, IFLA-LAC, and regional library associations throughout Latin America and the Caribbean.

4.3 Platform and technical infrastructure. The current process for managing submissions involves two separate systems. The submission form is managed through the JotForm service using a free account. Once data and files have been submitted to JotForm, they must be downloaded and transferred to the SALALM website. On the website, the repository itself is managed through the free version of the WP-Filebase WordPress plugin. Files must be manually moved into WP-Filebase, where metadata is input based on the JotForm submission.

One possible alternative to the current workflow might involve using the Library of Congress’s ViewShare platform as the repository front end. However, the logistics of file and data submission/transfer still need to be further investigated.

 

 

 

 

 

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